Recruiting Operations Coordinator (Contract)

antora; San Jose (CA); On-site; USD 55,000 - 66,000; Full time

Benefits offered by this job

Stock options

Job summary

Antora Energy is seeking a Recruiting Operations Coordinator on a contract basis to join the People Operations team. You will coordinate onsite and virtual interviews, configure Greenhouse ATS, and partner on onboarding and offboarding.

The ideal candidate has 3+ years in recruitment coordination, strong communication skills, and a track record of process improvements. This onsite role is based in San Jose, CA with a competitive hourly salary and equity potential.

Qualifications

• 3+ years of recruitment coordination or operations experience.
• Proven ability to administer and configure Greenhouse ATS, including workflow changes.
• Experience managing high-volume, complex interview scheduling under tight timelines.
• Strong responsiveness and follow-through with candidates and stakeholders.
• Ability to identify gaps and implement improvements.
• Excellent written and verbal communication across email, Slack, and in person.

Responsibilities

• Interview Coordination & Stakeholder Experience: schedule onsite and virtual interviews with complex availability; serve as primary contact for candidates, interviewers, and hiring managers; improve scheduling workflow.
• Greenhouse Administration & Configuration: configure and deploy changes to Greenhouse; maintain integrations with AI and MCP-based tools; manage data, permissions, templates, and automations.
• Process Improvement & Documentation: identify and implement improvements; consolidate recruitment documents into an indexed library; maintain auditable records.
• Onboarding & Offboarding: collaborate with People Operations to improve onboarding; support offboarding tasks.
• Interview Training & Compliance: coordinate training compliance across the hiring team; keep interviewers current with evaluation practices.

Skills

Greenhouse ATS

Interview scheduling

Stakeholder communication

Documentation

Process improvement

Confidentiality

Tools

Greenhouse

AI tools

MCP connectors

Job description

Antora Energy delivers affordable, reliable energy to industry, data centers, and the grid. Our thermal batteries turn low-cost electricity into always-on heat and power, without supply-constrained critical minerals or multi-year construction timelines.

We are growing our company with people who put team and mission first, value connection through laughter and joy, and work with humility and openness. We are committed to building a diverse, passionate, and creative team dedicated to a future powered by abundant, clean, low-cost energy.

Position Summary

Antora is seeking a Recruiting Operations Coordinator to join our People Operations team on a contract basis during a period of active process improvement. This role is the operational backbone of our hiring: coordinating complex onsite and virtual interviews, configuring and evolving our Greenhouse ATS (including new AI and MCP integrations), and partnering with People Operations to deliver seamless onboarding and offboarding. Beyond day-to-day coordination, this person will help modernize how recruiting runs at Antora - consolidating our recruitment documentation into an indexed, easy-to-navigate library, keeping interview training compliance on track, and identifying and implementing process improvements across recruiting coordination. The ideal candidate is exceptionally responsive, tenacious in solving hard problems, precise under pressure, and communicates clearly whether over email, Slack, or in person.

Roles & Responsibilities

Interview Coordination & Stakeholder Experience

• Accurately schedule and coordinate onsite and virtual interviews, managing complexity from tight deadlines and challenging interviewer and candidate availability
• Serve as a primary point of contact for candidates, interviewers, and hiring managers, delivering excellent responsiveness and follow-through at every step
• Continuously improve the scheduling workflow to increase speed, reliability, and quality of experience

Greenhouse Administration & Configuration

• Configure, test, and deploy changes to Greenhouse to support evolving recruiting processes
• Implement and maintain technology integrations, including AI and MCP-based tools, in partnership with recruiters and People Ops
• Maintain data integrity, permissions, templates, and automations within the ATS

Process Improvement & Documentation

• Identify and implement process improvements across recruiting coordination
• Consolidate recruitment documentation into an indexed library that is accessible and easy to navigate
• Maintain organized, accurate, and auditable candidate and recruiting records

Onboarding & Offboarding

• Partner with the People Operations team to improve and execute onboarding processes for a seamless new hire experience
• Support offboarding processes, ensuring tasks are completed accurately and on schedule

Interview Training & Compliance

• Coordinate, track, and monitor interview training compliance across the hiring team
• Partner with recruiters to keep interviewers current and consistent in their evaluation practices

Key Qualifications

• 3+ years of recruitment coordination and/or recruitment operations experience
• Proven ability to administer and configure Greenhouse ATS (required), including building, testing, and deploying workflow changes
• Proven ability to manage high-volume, complex interview scheduling with accuracy under tight timelines
• Track record of exceptional responsiveness and follow-through with candidates and internal stakeholders
• Demonstrated ability to identify process gaps and implement improvements
• Strong written and verbal communication skills across email, Slack, and in-person settings
• Tenacious, resourceful problem-solver who collaborates well to solve complex challenges
• High degree of discretion and respect for confidentiality

Additional Qualifications Desired

• Experience integrating Greenhouse with other systems, or working with AI tools, MCP connectors, or automation platforms in an HR or recruiting context
• Experience building or maintaining a documentation library, knowledge base, or shared process repository
• Prior involvement in a recruiting process refresh, ATS migration, or systems cleanup
• Experience coordinating onboarding/offboarding in an HRIS or onboarding platform
• Experience tracking training or certification compliance programs
• Background in a fast-growing hardware, manufacturing, or climate/energy company

Work Location: Onsite - San Jose, CA

Salary Range: $40/hr - $48/hr

Sala ry Basis: Hourly

Please note that the salary range listed above reflects Antora Energy's estimated pay for this position. The actual salary offered will be within the posted range and determined based on several factors including but not limited to a candidate's experiences, credentials and expertise, as they pertain to the position's requirements.

In addition to a competitive base salary, Antora Energy's Total Rewards program includes equity compensation in the form of stock optio