Recruiting & Onboarding Specialist (Not Remote)

Grassland Dairy Products; Town of River Falls (WI); Remote; USD 52,000 - 58,000; Full time

Benefits offered by this job

Health Insurance

401(k) Plan with company match

Weekly direct deposit pay

Paid Time Off

Short-Term Disability & Life Insurance

Hiring Bonus

Referral Bonuses

Reimbursements for safety footwear and

Professional Growth

Job summary

Grassland Dairy Products, Inc. is seeking an organized Onboarding & Recruiting Specialist to support talent acquisition and the onboarding process from first contact through a new hire's initial days.

You will coordinate interviews, maintain workflows, communicate with candidates, and prepare onboarding materials to ensure new employees get off to a strong start. The role requires strong organization, responsiveness, and the ability to manage multiple priorities while partnering with hiring

Qualifications

• Experience coordinating interviews and maintaining recruiting workflows.
• Strong communication with candidates and internal teams.
• Detail-oriented and highly organized with ability to manage multiple priorities.
• Ability to prepare onboarding materials and ensure new hires have needed resources.

Responsibilities

• Coordinate recruiting activities and maintain candidate records throughout the hiring process.
• Schedule interviews and communicate details to candidates and managers.
• Partner with hiring managers to align interview processes and timelines.
• Assist with job postings, candidate outreach, resume screening, and applicant tracking.
• Prepare onboarding materials and coordinate onboarding from offer to first day.
• Ensure new hires have required systems, equipment, access, and documentation.
• Support background checks and reference checks as needed.
• Serve as a helpful point of contact for candidates and new employees.

Job description

We are looking for an organized, people-focused Onboarding & Recruiting Specialist to support our talent acquisition and employee onboarding processes from first contact through a new hire’s first days with the company.

In this role, you will help create a positive candidate and new-hire experience by coordinating interviews, maintaining recruiting workflows, communicating with candidates, preparing onboarding materials, and ensuring new employees have everything they need to get off to a successful start.

The ideal candidate is highly organized, responsive, detail-oriented, and comfortable managing multiple priorities while working with candidates, hiring managers, and internal teams.

Normal Work Schedule: Monday through Friday, 7:00 am to 4:00 pm

This position requires flexibility to work outside of regular business hours including occasional early mornings, evenings and weekends, as needed to support recruiting activities, career fairs, hiring events, company events, and other business needs.

Key Responsibilities Include

Recruiting

• Coordinate recruiting activities and maintain accurate candidate records throughout the hiring process.
• Schedule interviews and communicate interview details and next steps to candidates.
• Partner with hiring managers to coordinate interview processes and maintain hiring timelines.
• Assist with job postings, candidate outreach, resume screening, and applicant tracking.
• Communicate with candidates throughout the recruiting process and provide a professional, positive experience.
• Prepare recruiting reports and help track key hiring metrics.
• Support background checks, reference checks, and other pre-employment requirements as needed.

Onboarding

• Coordinate the onboarding process from offer acceptance through the new hire’s first day.
• Prepare and distribute onboarding materials, forms, and new-hire communications.
• Coordinate new-hire paperwork and ensure required documentation is completed accurately and on time.
• Work with HR, IT, managers, and other internal teams to ensure new hires have the appropriate systems, equipment, access, and resources.
• Schedule orientation, training, and introductory meetings.
• Follow up with new hires and managers to ensure a smooth transition into the organization.
• Maintain accurate employee and onboarding records while handling confidential information appropriately.

Employee Experience & Process Improvement

• Serve as a helpful point of contact for candidates and new employees throughout the recruiting and onboarding process.
• Identify opportunities to improve recruiting and onboarding workflows, communications, and overall employee experience.
• Help develop and maintain recruiting and onboarding templates, checklists, guides, and resources.
• Ensure processes are consistent, organized, and aligned with company policies.
• Provide front desk and reception coverage as needed.

Summary of Benefits

We are proud to offer a comprehensive and competitive benefits package designed to support the well-being and success of our team members, including:

• Health & Dental Insurance - 100% of premiums paid by the company with low deductibles.
• 401(k) Retirement Plan - With 5% company match after 6 months of employment.
• Weekly Pay through Direct Deposit
• Paid Time Off - Includes vacation, sick leave, and holiday pay.
• Short-Term Disability & Life Insurance.
• Company-provided LIfe insurance coverage.
• Hiring Bonus - $2,000 sign-on bonus.
• Referral Bonuses - Earn rewards for bringing great people to the team.
• Reimbursements - Safety Footwear and Glasses.
• Professional Growth - Opportunities for training, advancement, and career development.

Summary of Pay

• $25.00/hour - $28.00/hour
• Pay is dependent on education, experience, and skills.

Grassland Dairy Products, Inc. participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Employment is contingent upon the successful completion of a background check and pre-employment testing.

A conviction record or pending charge will not automatically disqualify an applicant and will be evaluated based on job relevance in compliance with applicable laws.