Recruiting Coordinator/Operations

fal; San Francisco (CA); On-site; USD 110,000 - 130,000; Full time

Benefits offered by this job

Competitive salary and equity

Health, dental, and vision insurance

Learning and growth opportunities

Regular team events and offsites

Visa sponsorship and relocation assistance

Job summary

fal is hiring a Recruiting Coordinator to streamline their recruiting operations in San Francisco. The role emphasizes maintaining data integrity in recruiting tools, scheduling interviews, and enhancing candidate experiences. Candidates should have at least 2 years of experience in a similar role, strong organizational skills, and the ability to thrive in fast-paced environments. The position offers a competitive salary between $110,000 to $130,000, equity, and comprehensive benefits including health insurance and learning opportunities.

Qualifications

• 2+ years of experience in a similar role with a track record of independence.
• Prior experience in a SaaS or tech startup is strongly preferred.
• Detail-oriented and proactive mindset.

Responsibilities

• Maintain data integrity across ATS and recruiting tools.
• Own end-to-end interview scheduling and logistics.
• Track and analyze recruiting metrics for process improvements.
• Serve as the primary point of contact for candidates.

Skills

Experience as a Recruiting Coordinator

Strong interpersonal skills

Proficient in Ashby

Organizational skills

Ability to work in fast-paced environments

Tools

Ashby

Job description

fal is the generative media ecosystem powering the next generation of AI products. We build the infrastructure, tools, and model access that teams need to move from idea to production, and do it at scale without compromise. For developers and enterprises, fal is the foundation that makes generative media not just possible, but practical: a unified platform where high-performance inference, orchestration, and observability come together to unlock new categories of AI-native products.

As generative media reshapes industries across a market projected to grow by hundreds of billions over the next decade, fal is becoming the ecosystem that ambitious teams build on.

About the Role

We're hiring a Recruiting Coordinator/Operations to help build a best-in-class recruiting engine as we scale. This is a coordination-heavy role, but the scope goes beyond scheduling — you'll own the systems and processes that keep the team organized and moving, and you'll be expected to improve them over time.

You'll help build the processes, documentation, and tooling that grow with us, not just execute the ones that already exist.

Recruiting Operations

• Maintain data integrity across our ATS (Ashby) and recruiting tools, auditing regularly to keep information accurate.
• Track interview feedback completion and follow up to ensure SLA’s are met.
• Keep recruiting documentation and Slack channels up to date.
• Track and analyze key recruiting metrics (time-to-fill, interview-to-offer ratio, source effectiveness) and bring data-driven recommendations to the team.
• Identify process gaps and propose improvements.
• Contribute to broader recruiting initiatives: employer branding, onboarding improvements, and etc.

Candidate Scheduling & Experience

• Own end-to-end interview scheduling across candidates, hiring managers, and interviewers — managing conflicts, logistics, and every touchpoint.
• Manage high-volume interview coordination across multiple time zones, calendars, and stakeholders while maintaining a world‑class candidate experience.
• Coordinate all interview logistics, from travel and expenses to room setup and technical support.
• Serve as the primary point of contact for candidates from initial screening through offer, communicating in a warm, professional, and timely manner.
• Anticipate scheduling bottlenecks: monitor interviewer availability, flag conflicts early, and keep hiring velocity high.
• Use Ashby's scheduling tools to automate where possible and reduce manual work.

About You

• Based in SF and available to work onsite 5 days a week.
• 2+ years of experience as a Recruiting Coordinator or in a similar role, with a track record of working independently.
• Prior experience in a SaaS or tech startup environment strongly preferred.
• Comfortable in fast-moving, ambiguous environments where priorities shift.
• Proficient in Ashby with strong data hygiene habits and comfort pulling pipeline reports.
• Strong interpersonal skills — you build trust quickly with hiring managers, candidates, and cross‑functional partners.
• Exceptionally organized and detail‑oriented, able to juggle multiple open roles without dropping the ball.
• You have a do-what-it-takes mindset — proactive, detail-oriented, and dependable, with the ability to anticipate needs, take initiative, and ensure nothing falls through the cracks without needing direction.

What we offer at fal

• Interesting and challenging work
• Competitive salary and equity
• A lot of learning and growth opportunitiesWe are currently hiring in downtown San Francisco.
• We offer visa sponsorship and will help you relocate to San Francisco.
• Health, dental, and vision insurance (US)
• Regular team events and offsites

Compensation

$110,000-130,000 + equity + comprehensive benefits package