Recruiting Coordinator Mountain View, CA

DensityAI, Inc.; Mountain View, Northern (CA, KY); Hybrid; USD 60,000 - 75,000; Full time

Job summary

DensityAI, Inc. in Mountain View, CA is seeking an entry-level Recruiter Coordinator to drive the interview process from outreach to decision. You will own scheduling, candidate communications, and logistics with a focus on a clean, efficient process.

You will source passive technical candidates and manage interview logistics across time zones, contributing from day one with meaningful ownership. This role offers a path to becoming a recruiter and expanding your impact.

Qualifications

• 1–2 years in recruiting coordination or a fast-paced operations role.
• Exceptional organization with many active threads.
• Strong written communication that sounds human, not templated.
• Genuine attention to detail, especially with data reconciliation.
• Comfort with ambiguity and changing priorities during process-building.

Responsibilities

• Schedule phone screens, panels, and onsite interviews across time zones.
• Own onsite logistics end to end; agendas, confirmations, meals, travel, candidate communications.
• Send guides to interviewers and chase scorecards so debriefs aren’t blocked.
• Keep Greenhouse pipelines accurate and correctly staged.
• Support campus recruiting events and internship pipelines.

Skills

Recruiting coordination

Organizational skills

Written communication

Attention to detail

Adaptability

Job description

Great teams aren’t hired by accident. The best engineers on this team didn’t apply — someone found them, wrote them a message worth answering, and ran a process so clean they never drifted toward another offer.

This role is how we do more of that. You’ll spend roughly half your time sourcing passive technical candidates and half keeping our interview process moving cleanly. It’s an entry point into technical recruiting with real ownership from the start, and a seat built for someone who wants to become a recruiter — not just support one.

What you’ll do

• Schedule phone screens, panels, and onsite interviews across multiple time zones
• Own onsite logistics end to end; agendas, interviewer confirmations, meals, travel, and candidate communications
• Send interviewers their guides ahead of time, and chase scorecards afterward so debriefs aren't blocked
• Keep Greenhouse accurate: clean pipelines and correct stages
• Support campus recruiting — career fairs, info sessions, and intern pipeline logistics

What we’re looking for

• 1-2 years in recruiting coordination, or a fast-paced operations role
• Exceptional organization: you can hold twenty open threads without dropping one
• Strong written communication — your outreach needs to sound like a person, not a template
• Genuine attention to detail, especially with data. You notice when something doesn't reconcile
• Comfort with ambiguity and changing priorities in a company that’s still building its process

Full compensation packages are based on candidate experience and relevant certifications.

$60,000 - $75,000 USD

Compensation

Final offers depend on level, location, and skills relevant to the role. Additional compensation: equity grant per company guidelines; medical / dental / vision; 401(k); standard PTO.

DensityAI sponsors qualified candidates for H-1B, O-1, TN, E-3, and other employment-based visas, and we welcome applicants on F-1 OPT and STEM-OPT. Work authorization is required at start; we provide immigration support to secure or transfer status.

Export Controls

Aspects of this role may involve access to information subject to U.S. export controls (EAR/ITAR). We may discuss licensing or scope adjustments during the interview.

DensityAI is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religious creed, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age (40+), sexual orientation, military or veteran status, pregnancy, or any other status protected by law. We comply with the California CROWN Act and provide reasonable accommodations on request.