Recruiting Coordinator, Legal

The company name is "The Philadelphia District Attorney’s Office".; Chicago (IL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Public Service Loan Forgiveness (PSLF)

Health coverage

Paid time off (PTO)

Wellness program

Commuter benefits

Employee Assistance Program

Job summary

The Philadelphia District Attorney’s Office seeks a Recruiting Coordinator to support strategic recruitment across legal and professional roles. You will manage on-campus interviews, coordinate with law schools, executives, and ADAs, and help maintain candidate documentation and onboarding processes.

Key duties include posting roles on DAO career pages, coordinating travel for interviews, and supporting the recruitment team with events and communications.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint).
• Experience supporting recruiting events and candidate coordination.

Responsibilities

• Coordinate OCI and on-campus interview processes with law schools and internal stakeholders.
• Schedule interviews with executives and ADAs; extend offers or rejections.
• Maintain recruitment trackers, travel arrangements, and onboarding documentation.
• Create and post job opportunities on the DAO Career page and partner platforms.
• Support HR/IT and office services to ensure smooth onboarding.

Skills

Organizational skills

Communication

Microsoft Office

Recruiting coordination

Interpersonal skills

Tools

FloRecruit

Symplicity

12Twenty

DocuSign

Job description

The Philadelphia District Attorney’s Office is the largest prosecutor’s office in Pennsylvania, and one of the largest in the nation. It serves more than 1.5 million citizens of the City and County of Philadelphia, employing 600 lawyers, detectives, and support staff. Our Assistant District Attorneys are dedicated to public service, public safety, and justice for all involved in the criminal justice system.

The Philadelphia District Attorney’s Office, in particular, is committed to several citywide collaborations aimed at reducing Philadelphia’s jail population and improving the criminal justice system overall.

Please note that effective September 1, 2021, the City of Philadelphia requires all new employees to present proof of vaccination against COVID-19.

To attain a job with the city, you must be a City of Philadelphia resident within 6 months (180 days) of hire and able to work in-person at the office (five days a week in compliance with the City and DAO’s mandate).

Summary of Job

The Philadelphia District Attorney’s Office (DAO) stands at the forefront of modern, reform prosecution and is committed to recruiting and hiring talented, diverse professionals across all levels of the organization. The Recruiting Coordinator supports this mission by working closely with the Recruiting Manager, Chief of Staff, and Executive team to develop and implement comprehensive recruiting strategies and protocols. While the role is heavily focused on legal recruiting, including law students, interns, and attorney hiring, responsibilities may also extend to recruiting business professionals such as paralegals, victim advocates, IT professionals, researchers, etc.

Serving as the primary point of contact for the On-Campus Interview (OCI) process, the Recruiting Coordinator manages a high volume of applications generated through partnerships with law schools, recruiting events, and the DAO’s careers page. Key responsibilities include sourcing and reviewing resumes, scheduling interviews with the Executive team and Assistant District Attorneys (ADAs), collaborating with key internal and external stakeholders, registering for OCI and organizing legal recruitment events, coordinating travel, extending offers or rejections, preparing candidates for onboarding, and maintaining precise and accurate documentation.

• Register for and schedule nationwide OCI law school events, maintaining strong communication with university partners and recruiting stakeholders. Maintain the annual OCI recruiting calendar.
• Coordinate with the DA’s Executive Assistant and co-facilitators of the DAO’s recruitment team (henceforth referred to as "the recruitment travel team"), who oversee on-campus recruitment and speaking events for the DA.
• Create job postings and source candidates through the DAO Career page, FloRecruit, Symplicity, and 12Twenty as part of the OCI process. Serve as the main point of contact and subject-matter expert for Symplicity, 12Twenty, DocuSign, and FloRecruit on behalf of the DAO.
• Provide virtual support to the recruitment travel team, including communications with law students and law school administrators, managing travel itineraries and bookings, processing job offers, updating the recruitment tracker and SharePoint, scheduling interviews, coordinating office visits, and responding to inquiries.
• Build and maintain personnel files for new hires, and prepare new class binders for the Executive team. Partner with HR, IT, and Office Services to ensure a successful onboarding experience.
• Create, update, and send out quarterly, annual, and ad-hoc surveys that gather information from new hires and internal staff.
• Serve as a backup to the Recruitment Manager by assisting in Business Professional recruiting and providing additional support as needed.
• Strong organizational skills and thorough attention to detail, with the ability to manage multiple tasks simultaneously and follow through on all assignments.
• Ability to respond quickly and promptly, problem solve effectively, and manage urgent situations that enhance workflow efficiency.
• Proficiency in the Microsoft Office suite (Word, Excel, PowerPoint), with the ability to quickly learn new software and systems that enhance workflow efficiency.
• Strong written and verbal communication skills.
• Strong skills and background in process improvement, event planning, and project management.
• Ability to exercise appropriate discretion when handling confidential information.
• Demonstrate critical thinking skills and a willingness to learn.
• Ability to work both independently and collaboratively within a team environment.
• Innovative, self-motivated, and proactive, with a commitment to streamlining processes and enhancing overall work quality.

This is an exempt position with the City of Philadelphia. Immediately upon assuming office, the new hire will receive benefits similar to those of other City of Philadelphia employees, including the below benefits:

• We are a Public Service Loan Forgiveness (PSLF) Program-qualified employer
• We offer comprehensive health coverage (medical, vision, prescription, and dental) for employees and their eligible dependents
• Annual paid time off (PTO) package: 10 vacation days, 15 sick leave days, 11 paid holidays, 5 annual administrative leave days
• Our wellness program offers eligibility for the discounted medical plan
• Before tax commuter program
• Health care and Dependent care flexible spending accounts
• Sick leave bonuses and exchanges
• Employee Assistance Program (EAP)

Applications will be active for one year from the date of receipt by the Office.

All exempt employees of the District Attorney’s Office are at-will employees and serve at the pleasure of the District Attorney. The at-will relationship shall not be modified for any employee and no agreement, oral or written, shall be entered into that changes the at-will relationship.

The Philadelphia District Attorney's Office is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status.