Recruiting Coordinator - AMER

Okoro James; San Francisco (CA); Hybrid; USD 85,000 - 95,000; Full time

Job summary

Notion is looking for a Recruiting Coordinator to partner with Recruiters and Hiring Managers, shaping a thoughtful candidate experience. You will schedule interviews and manage a high-volume flow across non-technical roles while maintaining a calm, organized process.

Based in San Francisco or New York City, you’ll join a team that values thoughtful communication, collaboration, and growth opportunities within recruiting, operations, or people-focused roles.

Qualifications

• 6–12 months of experience in recruiting coordination or interview scheduling, ideally in a high-volume environment.
• Strong organizational and prioritization skills - you’re proactive, reliable, and thoughtful about details.
• A steady, calm approach in fast-moving environments
• Ability to navigate ambiguity with optimism
• Clear, kind, and professional communication skills - you’ll represent Notion to a large and diverse group of candidates
• You don’t need to be an AI expert, but you’re curious and willing to adopt AI tools to work smarter and deliver better results

Responsibilities

• Create a candidate experience that reflects Notion by coordinating interviews and answering questions.
• Coordinate interviews with care and precision across non-technical roles.
• Build strong recruiting foundations and gain exposure to planning, executing, and scaling hiring at Notion.

Skills

Recruiting coordination

Interview scheduling

Organizational skills

Communication skills

Tools

Ashby

Workday

Slack

Job description

Notion is the collaborative AI workspace where teams and agents think together . We're building one place where your knowledge, projects, meetings, and AI tools live side by side, so work is faster, clearer, and less fragmented. Millions of individuals, small teams, and large companies run their work on Notion.

Notinos (our employees) are customer zero in bringing this future of work to life. We care about craft, building things that last, and the belief that great work is still fundamentally human. Our goal isn’t to ship the next feature. Each and every team of Notinos is working to set the standard for how humans work together in the AI era. From building a business’s system of record to making and managing AI agents to automating away the busy work, we care deeply about giving our customers more time for their life’s work.

About the Role:

The People Team at Notion exists to help build a generational company - one that enables people to do their best and most meaningful work. Hiring exceptional talent, at the right time and with care, is central to that mission.

We’re looking for a Recruiting Coordinator to partner closely with Recruiters and Hiring Managers to create a thoughtful, well-run, and genuinely human candidate experience. This role sits at the center of our hiring process and plays an important role in how candidates experience Notion.

This role can be based in either San Francisco or New York City. We work from our offices on Mondays, Tuesdays and Thursdays (our Anchor Days) because we do our best thinking and building together in person. We’re looking for someone who’s excited to work alongside the team during those days.

What You'll Achieve:

Create a candidate experience that reflects Notion

You’ll be one of the first and most consistent touchpoints candidates have with Notion. From scheduling interviews to answering questions and resolving issues, you’ll help ensure every interaction feels organized, respectful, and intentional. You’ll collaborate closely with Recruiters and Hiring Managers to continually refine our processes—so candidates leave feeling excited about what we’re building, regardless of the outcome.

Coordinate interviews with care and precision

You’ll manage and schedule a high volume of interviews across primarily non-technical roles, balancing speed with attention to detail. You’ll anticipate needs, communicate clearly, and keep candidates and interviewers aligned - making the process feel smooth and predictable, even as things move quickly.

Build strong recruiting foundations

This role is designed for someone early in their recruiting career who wants to build durable fundamentals. Over time, you’ll gain exposure to how we plan, execute, and scale hiring at Notion. With support from the team, you could take on light sourcing work, process improvements, and additional ownership as your skills grow - creating a strong foundation for future growth in recruiting, operations, or people-focused roles.

Skills You'll Need to Bring:

6–12 months of experience in recruiting coordination or interview scheduling, ideally in a high-volume environment

Strong organizational and prioritization skills - you’re proactive, reliable, and thoughtful about details

A steady, calm approach in fast-moving environments

Ability to navigate ambiguity with optimism

Clear, kind, and professional communication skills - you’ll represent Notion to a large and diverse group of candidates

You don’t need to be an AI expert, but you’re curious and willing to adopt AI tools to work smarter and deliver better results

Nice to Haves:

Experience supporting both technical and non-technical roles, including remote and in-person interview scheduling

Experience with Ashby, Workday, Slack

Experience in a high-growth or startup environment

Notion is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role’s scope and complexity, and the candidate’s experience and expertise, and may vary from the range provided below. For roles based in San Francisco or New York City, the estimated base salary range for this role is $85,000 - $95,000 per year.

#LI-Onsite

A Note on AI

You don’t need deep AI expertise for every role, but we do expect every Notino to be intellectually curious, drawn to tinkering and discovery, and excited to use AI as a real collaborator in their work. For some roles, AI fluency is a core requirement — when that’s the case, we'll say so explicitly in the qualifications. People who thrive here don’t treat AI as a novelty. They use it to think better, and make their work easier for others to build on.

Equal Opportunity & Accommodations

We hire talented people from a wide range of backgrounds. If you’re excited about this role but don’t meet every bullet, we still encourage you to apply. Notion is an equal opportunity employer and does not discriminate on the basis of any legally protected characteristic. Consistent with applicable law, we will consider for employment qualified applicants with arrest and conviction records. Notion provides reasonable accommodations during the application process; if you need one, please let your recruiter know.

Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.