Recruiting Coordinator - 6 Month Contract

Whatnot; Los Angeles (CA); On-site; USD 55,000 - 75,000; Part time

Job summary

Whatnot is seeking a Recruiting Coordinator to manage scheduling across multiple teams and time zones, ensuring candidates and interviewers have all necessary details. This six-month contract role involves collaboration with recruiters and hiring managers to resolve conflicts and maintain a smooth candidate experience.

You will use Ashby for scheduling, tracking, and analytics, and contribute to process improvements.

Qualifications

• At least 1 year of experience as a Recruiting Coordinator or similar in a fast-paced environment.
• Experience coordinating interviews across multiple teams and time zones.
• Comfort with recruitment tools and data-driven scheduling processes.

Responsibilities

• Own scheduling logistics across all teams and time zones, ensuring interviews are confirmed and details shared.
• Collaborate with recruiters and hiring managers to manage conflicts and communicate updates clearly.
• Leverage Ashby for scheduling, tracking, and analytics, and automate workflows where possible.
• Track and report recruiting metrics to keep the team informed and optimize processes.
• Drive recruiting enablement, maintain documentation, and assist with trainings.
• Build partnerships to anticipate and resolve scheduling or process blockers.
• Contribute to team projects and take ownership to completion with minimal supervision.

Skills

Ashby experience

Organized

Candidate-focused

Proactive

Communication

Team collaboration

Tools

Ashby

Job description

Join the Future of Commerce with Whatnot!

Whatnot is the largest live shopping platform in North America and Europe to buy, sell, and discover the things you love. Whether it's trading cards, fashion, electronics, or live plants, our sellers are building real businesses across hundreds of categories. We're building live commerce at a scale that's never been done in the West, and there's no playbook to copy. The people here are shaping how an entirely new industry develops.

As a remote co-located team, we're inspired by our values and anchored in hubs across the US, UK, Ireland, Poland, Germany, and Australia. We move fast, stay close to our users, and focus on the work that drives the most impact.

We're one of the fastest growing marketplaces and were recently named the #1 Best Startup Employer in America by Forbes. Check out the latest Whatnot updates on our news and engineering blogs and join us as we enable anyone to turn their passion into a business and bring people together through commerce.

Role

• Own scheduling logistics across all teams and time zones — ensuring interviews are confirmed accurately and both candidates and interviewers have all necessary details.
• Collaborate closely with recruiters and hiring managers to manage complex scheduling, proactively flag conflicts, and communicate updates clearly and promptly.
• Leverage Ashby for scheduling, tracking, and analytics — automating workflows where possible to improve efficiency and maintain a consistent candidate experience.
• Track and report recruiting metrics to keep the hiring team informed and identify opportunities to optimize the recruiting process.
• Drive recruiting enablement, including maintaining documentation, helping with trainings, and fielding ad hoc requests.
• Build strong partnerships with recruiters and hiring managers to anticipate scheduling or process challenges and resolve them before they become blockers.
• Contribute to team projects and initiatives, taking ownership and driving them to completion with minimal supervision.

Team members in this role are required to be within commuting distance of our San Francisco or Los Angeles hubs and are open to occasional in-office work.

You

People who do well at Whatnot tend to be comfortable figuring things out as they go, biased toward action, and genuinely curious about what they're building. They care more about outcomes than credit and stay close to the product and the people using it.

• Experienced: You have at least 1 year of experience as a Recruiting Coordinator, ideally in a fast-paced or startup environment.
• Highly organized: You balance multiple priorities with precision and always follow through on commitments.
• Proactive and dependable: You anticipate needs, communicate effectively, and take initiative rather than waiting for direction.
• Candidate-obsessed: You care deeply about creating a smooth, human experience for every candidate and hiring partner.
• Tech-savvy: You’re comfortable using recruiting tools like Ashby - and you’re curious and resourceful when learning new systems.
• Collaborative: You build trust across teams and enjoy being a helpful, reliable partner.
• Growth-minded: You welcome feedback, look for ways to improve, and lean into action to make an impact.

This is a six-month contract role with the potential to convert to a full-time employee at the end of the contract period.

Please note: Whatnot will only contact you through official @whatnot.com email addresses. If you see an email impersonating a Whatnot recruiter, please disregard and report it as spam.

EOE

Whatnot is proud to be an Equal Opportunity Employer. We value diversity, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, parental status, disability status, or any other status protected by local law. We believe that our work is better and our company culture is improved when we encourage, support, and respect the different skills and experiences represented within our workforce.