Recruiting Coordinator (12-month Fixed Term Contract)

United States Digital Space LLC; United States; Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Best-in-breed onboarding

Generous global benefits

Intra-departmental mentor and buddy

Continuous professional development

Inclusive company culture

Job summary

Datadog is seeking a Recruiting Coordinator to manage high-volume interview scheduling and logistics in a hybrid work environment. You will own scheduling requests, coordinate with recruiters and hiring managers, and ensure timely communications for both remote and onsite interviews.

You will maintain ATS data quality, support offer-letter processes with regional nuances, and report on your KPIs. This role emphasizes operational execution, collaboration, and continuous process improvement.

Qualifications

• Bachelor's or Master's degree required.
• 2-3 years admin work or 1 year Recruiting Coordinator experience.
• Strong scheduling, calendar management and prioritisation skills.
• Attention to detail and ability to handle urgent requests with urgency.
• Clear written communication with candidates and stakeholders.
• Ability to work autonomously and in a team.
• Familiarity with Goodtime and Greenhouse tooling.

Responsibilities

• High-volume interview scheduling within SLAs.
• Manage interview logistics (remote and onsite) and communications.
• Support interview day logistics, travel, expenses and recovery.
• Maintain ATS hygiene and accurate job postings.
• Keep pipeline stage accuracy and scorecards up to date.
• Prepare reporting on workload, KPIs and SLAs.
• Provide guidance and training to stakeholders.
• Possibly assist onboarding and training for new team members.

Skills

Scheduling

Calendar management

Prioritisation

Attention to detail

Communication

Autonomy

AI tooling

Education

Bachelor's or Master's degree

Tools

Goodtime

Greenhouse

Job description

Recruiting Coordinators ensure seamless interview experiences at the company. This is a hands‑on, delivery-first role where you'll actively manage your own scheduling requests while mastering our core tools and building strong recruiter/stakeholder partnerships. You’ll focus on high-volume scheduling and hiring workflows.

This is the foundational individual contributor (IC) role focused on operational execution and scheduling delivery. It serves as the starting point for the people and recruiting career path, emphasizing mastering core tools and navigating the high-volume environment before expanding into broader team-wide initiatives.

At the company, we place value in our office culture - the relationships and collaboration it builds and the creativity it brings to the table. We operate as a hybrid workplace to ensure our Datadogs can create a work‑life harmony that best fits them.

What You’ll Do:

• High-volume interview scheduling, within established SLAs.
• Managing interview logistics (remote and onsite), and the candidate and interviewer communication around them.
• Interview day support: rescheduling, logistics, travel, expenses and real-time recovery when something moves.
• Managing job openings and job postings in our ATS, keeping all externally published information accurate and compliant.
• ATS hygiene for your pipeline: stage accuracy, feedback chasing, scorecard completion.
• Scheduling dashboard hygiene, operational excellence dashboard hygiene.
• Offer letters management with high attention to details for regional nuances.
• Team queue coverage: picking work up promptly and escalating blockers early.
• Reporting on your own workload, KPIs and SLAs. You own performance successes and hold yourself accountable to work and improve on gaps as soon as flagged.
• Partnering with recruiters, regional and global recruiting coordinators and stakeholders (people business partners, people coordinators and hiring managers).
• Provide clear guidance and training to stakeholders, delivering prompt and constructive feedback with confidence.
• Future growth goal: supporting onboarding for new team members, delivering training sessions and taking on stretch projects based on bandwidth and contribution.
• Identifies and removes roadblocks with guidance from leaders and tenured peers.
• Embrace a constantly changing environment, navigating uncertainty and pivoting focus to support evolving business needs.

Who You Are:

• Bachelor's or Master's degree
• 2-3 years of admin work experience, or 1-year experience in a Recruiting Coordinator role
• Prioritisation and organisational skills: scheduling, fixing, calendar management, handling urgent requests
• Sense of urgency
• Accuracy and the highest attention to detail in daily tasks
• Tooling fluency (Goodtime and Greenhouse previous knowledge is preferred)
• Clear and concise written communication with candidates, interviewers and stakeholders
• Team spirit: being able to work autonomously but also within a group with a team player attitude
• Reliability
• AI expectations: Appetite and daily use of approved tools to automate routine tasks, focusing on efficiency and consistency in your daily workflow
• "Can-do" attitude: ready to take on any challenge and give each candidate a top‑notch experience
• Business acumen: handling confidential and highly sensitive information with discretion and professionalism

the company values people from all walks of life. We understand not everyone will meet all the above qualifications on day one. That's okay. If you’re passionate about technology and want to grow your skills, we encourage you to apply.

Benefits and Growth:

• Best-in-breed onboarding
• Generous global benefits
• Intra-departmental mentor and buddy program for in-house networking
• Continuous professional development, product training, and career pathing
• An inclusive company culture, able to join our Community Guilds and Inclusion Talks

Benefits and Growth listed above may vary based on the country of your employment and the nature of your employment with the company.

About the company:

the company is the leading observability and security platform for the AI era, providing businesses with unified visibility across the technology stack to manage complexity at scale. It brings applications, infrastructure, data, models, and security into one place, using AI to detect and resolve issues before they impact customers. Trusted globally by Fortune 500 companies and high-growth AI leaders, the company enables businesses to move faster with clarity and confidence. Learn more about #DatadogLife on Instagram, LinkedIn, and the company Learning Center.

Equal Opportunity at the company:

the company is proud to offer equal employment opportunity to everyone regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, and other characteristics protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Here are our Candidate Legal Notices for your reference.

the company endeavors to make our Careers Page accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please complete this form. This form is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy and AI Guidelines:

Any information you submit to the company as part of your application will be processed in accordance with the company’s Applicant and Candidate Privacy Notice. For information on our AI policy, please visit Interviewing at the company AI Guidelines.