Recruiting Coordinator (12-month Contract)

Blue River Technology; Santa Clara (CA); On-site; USD 72,000 - 104,000; Full time

Job summary

Blue River Technology, based in Santa Clara, CA, is sourcing a Recruiting Coordinator for a 12-month contract with potential full-time conversion. You will own scheduling, candidate experience, and data integrity across the interview process for technical and non-technical roles.

Expect in-person collaboration 1–2 days/week at the Santa Clara office. Ideal candidates bring 1–3 years of recruiting coordination, exceptional organizational skills, and comfort hosting candidates.

Qualifications

• 1-3 years of recruiting coordination experience at a technology company.
• Exceptional organizational and time management skills with multiple priorities.
• High attention to detail with a process-improvement mindset.
• Outstanding written and verbal communication; build candidate confidence.
• Experience with Greenhouse or comparable ATS; hosting candidates in Santa Clara.

Responsibilities

• Own end-to-end interview scheduling and coordination for technical and non-technical roles across levels.
• Manage complex calendar coordination across candidates, interviewers, and hiring managers.
• Proactively identify and resolve scheduling conflicts to minimize delays.
• Support scheduling workflows using tools such as ModernLoop.
• Maintain accurate candidate data in Greenhouse and ensure pipeline visibility.

Skills

Recruiting coordination

Organizational skills

Communication skills

Tools

Greenhouse

ModernLoop

Job description

We’re Blue River, a team of innovators driven to create intelligent machinery that solves monumental problems for our customers. We empower our customers: farmers, construction crews, and foresters to implement safer and more sustainable solutions, driving increased profitability with less reliance on scarce labor. We believe that focusing on the small stuff, pixel-by-pixel and task-by-task, leads to big gains.

Blue River Technology aligns with John Deere’s vision to “innovate on behalf of humanity” by quickly identifying and solving high-value, high-uncertainty challenges in AI, machine learning, computer vision, and robotics. BRT acts as a research-and-development flywheel, building not only new products but also new platforms that reliably create value for both Deere and its customers. From fully autonomous machines to highly precise farming equipment, BRT and Deere are partnering to deliver technical breakthroughs across industries such as agriculture and construction.

Our people are at the heart of what we do. Through cross-disciplinary collaboration, this mission-driven team is eager to define the new frontier of robotics. We are always asking hard questions, rapidly iterating, and getting our boots in the field to figure it out. We won’t give up until we’ve made a tangible and positive impact on the planet!

Blue River Technology is based in Santa Clara, CA.

Summary

This is a 12-month contract position, with the opportunity to join the team full-time based on performance and business need. A Recruiting Coordinator is an operator who owns the integrity, efficiency, and experience of the hiring process from pipeline entry through offer, powered by data, systems, and candidate-centric design. They are instrumental in ensuring a seamless candidate experience. As a Recruiting Coordinator at Blue River, you won't just be scheduling interviews; you'll be the face of our recruiting team to every candidate who walks through our door (virtually or in person). If you're someone who geeks out on process, loves making people feel welcome, and wants to be part of building something meaningful, this role is for you. The ideal candidate will be a self-motivated team player with a strong sense of ownership and a "get things done" attitude. You are insatiably curious and looking to further a career in Recruiting.

• Employment Type: 12-month contract
• Work Location: Santa Clara, CA (expect 1-2 days in the office)
• Visa sponsorship:Not available.

Job Responsibilities

The main job responsibilities include:

• Interview Scheduling & Coordination
• Own end-to-end interview scheduling and coordination for technical and non-technical roles across all levels, ensuring a seamless, efficient, and candidate-friendly process and communications.
• Manage complex calendar coordination across candidates, interviewers, and hiring managers.
• Proactively identify and resolve scheduling conflicts, ensuring minimal delays in the hiring process.
• Support scheduling workflows using tools such as ModernLoop.
• Efficiently manage high volumes of scheduling tasks, while demonstrating problem-solving acumen and creativity to refine and develop processes.
• Candidate Experience Execution
• Serve as the primary point of contact for candidates throughout the interview process: warm, proactive, responsive, and always on top of the details.
• Deliver clear, timely communication related to scheduling, interview logistics, and expectations.
• Ensure candidates are well-prepared with relevant details prior to interviews.
• Provide a professional, responsive, and positive experience at every interaction.
• Use data and storytelling to bring candidate experience wins to light with non-recruiting audiences.
• Pipeline Coordination & Data Accuracy
• Support recruiters in keeping pipelines organized and progressing efficiently.
• Maintain accurate and up-to-date candidate information in Greenhouse.
• Ensure timely movement of candidates through stages and follow up on missing feedback.
• Maintain clean, consistent data to support pipeline visibility and decision-making.
• Create, maintain, and continuously improve recruiting playbooks, templates, and process workflows to ensure consistent execution and scalable team operations.
• Interviewer Coordination
• Coordinate interviewer schedules and ensure interviewers have the necessary context and materials.
• Send reminders and follow-ups to ensure timely feedback submission.
• Help maintain the smooth execution of interview loops.
• Identify and address issues that impact the hiring process and candidate coordination.
• Offer & Final Stage Support
• Host candidates in-person at the Santa Clara office, creating a welcoming, professional, and memorable experience.
• Ensure a seamless transition from the final interview stage to the offer.
• Continuous Improvement
• Partner with Technical Recruiters and the Director of TA to improve coordination workflows, eliminate friction, and innovate how we do things. You turn pain points into opportunities you can execute end-to-end on your own or with the right stakeholders.
• Identify process gaps and proactively propose solutions with clear ownership and follow-through.
• Play a hands-on role by taking on an array of special projects that advance the mission of the BRT Recruiting team, from tools and workflows to rituals and moments that make BRT feel people-centric.
• Support recruiting programs, events, and employer branding initiatives as needed.

Required Experience and Skills

• 1-3 years of recruiting coordination experience at a technology company.
• Exceptional organizational and time management skills with the ability to handle multiple priorities. You juggle multiple calendars, time zones, and stakeholders without breaking a sweat.
• High attention to detail with a process-improvement mindset.
• Outstanding written and verbal communication; candidates and hiring managers alike feel confident in your hands.
• Experience with Greenhouse or a comparable ATS.
• A genuine passion for candidate experience and recruiting. You think about every touchpoint and how to make it better, not just siloed to the coordination function.
• Comfortable being in-person in the Santa Clara office to host candidates as needed.
• Reliable, responsive, and able to operate with a high level of accountability in a fast-paced environment.

Preferred Experience and Skills

• Experience with ModernLoop or other scheduling automation tools.
• Exposure to employer branding, recruiting events, or candidate experience programs.
• Passion for AgTech, robotics, or sustainability-driven technology.

Only individual applicants will be considered. We do not work with unsolicited third-party agencies or proxy interview services.

At Blue River, we’re passionate about creating an inclusive workplace that promotes and values diversity. While we have more work to do to advance diversity and inclusion, we’re investing in our programs, including recruiting, mentorship, career development, and learning & development to ensure they support our Diversity, Equity, and Inclusion goals. We support each employee in living a full life, enabling a thriving career, and accomplishing a meaningful, challenging mission while collaborating with incredible people. We are dedicated to building a diverse and inclusive workplace, so if you’re excited about this role but your experience doesn’t align completely with the job description, we encourage you to apply anyway.

We are an equal-opportunity employer and do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request an accommodation.

The US hourly rate for this position is $35/hr - $50/hr (equivalent to an annual salary of $72k/yr to $104k/yr). Standard 40 hours/week, no overtime, and not eligible for employee benefits. Our hourly pay ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Your recruiter can share more about the specific salary range for your location during the hiring process. During the recruitment process, we may identify an alternative role or level to which you are more suited. If your ideal role at Blue River differs from the advertised position, we will provide an updated pay range as soon as possible during the hiring process.