Recruiting Coordinator

Aston Carter; United States; On-site; USD 33,062 - 49,814; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Employee Assistance Program

Time Off/Leave

Job summary

Aston Carter is seeking a Recruiting Coordinator to support medical operations in Nashville, TN. The role involves scheduling interviews, updating candidate records, and improving the recruitment process. The ideal candidate has at least a year of coordination experience, a Bachelor’s degree, and strong skills in communication and organization.

This position is a contract role with a pay range of $24.00 - $36.16/hr and offers various benefits, including medical and retirement options. Candidates should be able to work effectively in a fast-paced environment.

Qualifications

• At least 1 year of experience as a recruiting coordinator or in a similar coordination role.
• Demonstrated experience with scheduling and calendar coordination.
• Ability to support recruiting, hiring, and talent acquisition processes.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring managers.
• Update candidate records and job postings in the applicant tracking system.
• Provide timely follow-up correspondence to candidates regarding their recruiting status.

Skills

Customer focus

Attention to detail

Communication skills

Organizational skills

Scheduling experience

Proficiency with Microsoft Office

Experience with ATS

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Recruiting Coordinator (Medical Operations)

Job Description

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced operations and medical recruiting organization. In this role, you serve as an integral partner in managing recruiting activities and building strong candidate relationships, often providing candidates with their first impression of the organization. You act as an organizational expert, collaborate effectively with internal and external stakeholders, communicate clearly, and adapt quickly to changing priorities. This position offers an excellent opportunity to broaden your experience and contribute to building a high-performing team of talented professionals.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring managers.
• Arrange travel logistics for visiting candidates when needed.
• Update candidate records and job postings in the applicant tracking and recruiting systems.
• Confirm new hires in the recruiting systems and ensure accurate documentation.
• Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.
• Track recruiting activities and prepare weekly reports on candidate status and pipeline progress.
• Coordinate post-interview debrief meetings and prepare and distribute debrief materials.
• Identify opportunities to improve the overall candidate experience and enhance scheduling efficiency.
• Assist with the coordination and execution of other recruiting activities and projects as needed.

Essential Skills

• At least 1 year of experience as a recruiting coordinator or in a similar coordination role.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Bachelor’s degree.
• Demonstrated experience with scheduling and calendar coordination.
• Experience performing administrative tasks in a recruiting or talent acquisition environment.
• Familiarity with applicant tracking systems (ATS) or recruiting systems.
• Ability to support recruiting, hiring, and talent acquisition processes.

Additional Skills & Qualifications

• Strong customer focus with a commitment to providing an excellent candidate experience.
• Exceptional attention to detail and strong organizational skills.
• Strong oral and written communication skills.
• Ability to work effectively in a fast-paced and quickly changing environment.
• Ability to collaborate with internal and external stakeholders at various levels.
• Comfort managing multiple priorities and deadlines simultaneously.

Work Environment

This contract role (possibility of extension or conversion) operates within a fast-paced recruiting organization that supports operations and medical hiring. You work closely with a team of recruiters and interact frequently with hiring managers and candidates. The position relies heavily on digital tools such as Microsoft Word, Excel, PowerPoint, and applicant tracking or recruiting systems to manage schedules, records, and reports. The environment requires adaptability to shifting priorities, responsiveness to candidate and hiring team needs, and a strong focus on organization and efficiency.

Job Type & Location

This is a Contract position based out of Nashville, TN.

Pay and Benefits

The pay range for this position is $24.00 - $36.16/hr.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Nashville, TN.

Application Deadline

This position is anticipated to close on Jun 26, 2026.

Equal Opportunity Employer

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Reasonable Accommodation

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.