Recruiting Coordinator

Weil Foot & Ankle Institute; Arizona; On-site; USD 60,000 - 65,000; Full time

Job summary

Weil Foot & Ankle Institute in Arizona is seeking a Recruiting Coordinator to support physician recruitment and assist with operations and corporate recruitment, ensuring a seamless and efficient hiring process across multiple departments.

You will coordinate interview schedules, post jobs, source candidates, maintain the Paylocity ATS, collaborate with hiring managers and HR, prepare interview materials, and communicate with candidates to provide a positive experience.

Qualifications

• 1-3 years in a recruiting coordinator or assistant role.
• “Excellent listening, verbal, and written communications skills.”
• “Ability to easily build rapport and interact effectively with personnel at all levels.”
• “Proficiency in Microsoft Office and familiarity with ATS systems.”
• “Attention to detail and accuracy in data entry and record keeping.”
• “Knowledge of healthcare recruiting is a plus.”

Responsibilities

• Coordinate interview schedules for physician recruiting and manage candidate pipelines.
• “Assist with coordination for operations and corporate recruiting, including posting jobs, sourcing, scheduling interviews, and tracking candidate progress.”
• “Maintain Paylocity ATS to ensure accurate candidate information.”
• “Collaborate with hiring managers and HR to facilitate recruitment workflows.”
• “Prepare and distribute interview materials and candidate communications.”
• “Ensure a positive candidate experience through timely, professional communications.”

Skills

Recruiting coordination

Excellent communication

Organizational skills

Interpersonal skills

Attention to detail

Data entry proficiency

Tools

Paylocity

SmartSheets

Microsoft Office

Job description

Recruiting Coordinator – Physician, Operations, and Corporate Recruitment

Full-time

Description

We are seeking a highly organized Recruiting Coordinator to support our physician recruiting efforts, as well as assist with coordination for operations and corporate recruitment. This role offers an exciting opportunity to be a vital part of our talent acquisition team, ensuring a seamless and efficient hiring process across multiple departments.

Key Responsibilities

• Support physician recruiting initiatives by coordinating interview schedules, communicating with candidates, and managing candidate pipelines.
• Assist with coordination for operations and corporate recruiting, including posting jobs, sourcing, scheduling interviews, and tracking candidate progress.
• Maintain and update the Applicant Tracking System (Paylocity) to ensure accurate and current candidate information.
• Collaborate with hiring managers and HR team members to facilitate smooth recruitment workflows.
• Prepare and distribute interview materials and candidate communications.
• Ensure a positive candidate experience through timely and professional communication.
• Assist in developing and posting job advertisements on various platforms.

Skills And Qualifications

• Proven experience in recruiting coordination or administrative support within a HR or talent acquisition environment.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficiency in ATS systems, preferably Paylocity, and familiarity with job posting platforms.
• Ability to multitask and prioritize in a fast-paced environment.
• Attention to detail and accuracy in data entry and record keeping.
• Knowledge of healthcare or corporate recruiting is a plus.

Join our dynamic team and contribute to building a talented workforce in a collaborative and growth-oriented environment. We value innovation, dedication, and a commitment to excellence, offering opportunities for professional development and a supportive workplace culture.

Requirements

QUALIFICATIONS: Education, Training, Knowledge, Skills, Abilities, and Expected Behaviors

Required

• 1-3 Years in a Recruiting Coordinator or Assistant role
• Must demonstrate highly ethical behavior and good judgment including the ability to always maintain the utmost confidentiality.
• Excellent listening, verbal, and written communications skills.
• Ability to easily build rapport and interact effectively with personnel at all levels within the Company and with vendors and business partners outside the Company.
• Portrays the Company in a highly professional manner both with and outside of work.
• Must be able to ensure accurate, timely completion of assigned responsibilities/projects.
• Respectfully accepts coaching and guidance understanding it is intended to impart knowledge and help with career development and growth.
• Understands gossip in the workplace is frowned upon, especially within HR and consciously does not participate.
• Highly PC Proficient with good working knowledge of Microsoft Office, including Word, Excel, and Outlook, database systems, organizational chart programs, and report generation. Experience with SmartSheets or able to easily learn.
• Legal eligibility to work in the United States without sponsorship now or in the future.
• Ability to successfully pass an in-depth background investigation, including credit check and with a clean DMV report.

Desired Qualifications

• Experience using ATS (Paylocity, highly desired).
• Experience with SmartSheets.
• Knowledge of / experience with California Labor Law.

or any combination of academic education and professional training and development along with applied work experience that demonstrates the ability to perform the essential functions of the position.

Compensation / Benefits

• Competitive salary will depend on relevant experience level.
• Benefit eligibility for FT employees working 30+ hours weekly begin the first of the month following 30 days of employment.
• Eligibility to participate in our 401(k) program begins on the first of the month following 60 days of employment.

Balance Health provides equal employment opportunities to all qualified applicants and employees without regard to any legally protected classes, including, but not limited to age, gender, gender identity, genetic information, marital status, medical condition, mental/physical disability, national origin, pregnancy, race/color, religion, sexual orientation, or military/veteran status.

If an offer of employment is made, proof of authorization to work in the US and/or U.S. citizenship must be provided during first day of employment.

(Only qualified candidates will be considered and/or contacted.)

Salary Description

$60,000 - $65,000 annually DOE