Recruiting Coordinator

Orcabiosystems; Sacramento (CA); On-site; USD 50,000 - 75,000; Full time

Job summary

A leading biotechnology company is seeking a detail-oriented Recruiting Coordinator for a 6+ month contract to enhance hiring efforts. This role involves coordinating interviews, maintaining candidate records, and optimizing recruitment workflows, requiring effective communication and organizational skills.

Qualifications

• 2-4 years in recruiting coordination or HR support.
• Strong communication and calendar management skills.
• Experience handling confidential information.

Responsibilities

• Coordinate interviews across multiple time zones.
• Maintain candidate records in Lever.
• Support recruiters with job postings and new hire processing.

Skills

Organizational skills

Communication

Attention to detail

Tools

Applicant tracking systems

Lever

Job description

More than one million people in the United States today are fighting blood cancer. While a traditional allogeneic stem cell transplant has been the best hope for many, the transplant itself can prove fatal or lead to serious conditions, such as graft vs. host disease. Orca Bio is a late-stage biotechnology company redefining the transplant process by developing next-generation cell therapies with the goal of providing significantly better survival rates with dramatically fewer risks.With our purified, high-precision investigational cell therapies we hope to not only replace patients' blood and immune systems with healthy ones, but also restore their lives.

We have built a state-of-the-art, 100,000-square-foot manufacturing facility in Sacramento, CA (7910 Metro Air Pkwy) to ensure the consistent and reliable delivery of our high-precision cell therapy products. This site is essential to advancing our clinical pipeline and supporting future commercial availability of our life-saving therapies.

Summary of Role: We are seeking a detail-oriented and highly organized Recruiting Coordinator (6+ month contract) to support our fast-paced hiring efforts. In this role, you will coordinate interviews, ensure a seamless candidate experience, and support recruiting operations as we continue to grow. The ideal candidate has strong communication and calendar management skills, experience working across multiple teams, and enjoys optimizing workflows to improve process efficiency.

Responsibilities

• Coordinate interviews across multiple time zones, including scheduling, logistics, and communications with candidates and internal teams
• Serve as the main point of contact for candidates, providing timely updates and a high-touch candidate experience
• Maintain and update candidate records in Lever, including interview feedback, dispositioning, and compliance tracking
• Support recruiters with job postings, offer letter preparation, background checks, and new hire processing
• Partner with the Talent team to generate recruiting reports and improve operational workflows
• Ensure recruiting practices are aligned with internal SOPs and compliance requirements

Qualifications

• Minimum 2–4 years of experience required in recruiting coordination, HR support, or administrative support roles, preferably within recruiting coordination in a professional environment
• Strong organizational skills with keen attention to detail and follow-through
• Excellent verbal and written communication skills; comfortable interacting with candidates and internal stakeholders
• Experience working with applicant tracking systems (preferably Lever) and managing complex calendars
• Ability to handle sensitive and confidential information with professionalism and discretion
• Biotech or high-growth, high-volume recruiting environment experience is a plus

Who we are

We are driven by a passion for science and compassion for patients. We act with urgency to ensure our treatments are one day accessible to all who need them.

We live by our core values of passion, courage, and integrity. Excellence in our work means the chance to unlock a better quality of life for our patients, and with that comes tremendous responsibility.

We innovate on a path that hasn’t been paved. We embrace an entrepreneurial spirit and take calculated risks to achieve our mission. We aren’t afraid to ask “why not” and challenge the status quo.

We maintain a start-up culture of camaraderie and leadership by example, regardless of title.

We’re proud to be an equal opportunity employer, and recognize that celebrating our differences creates stronger, lasting solutions that better serve our team, our patients and their healthcare providers.

Notice to staffing firms

Orca Bio does not accept resumes from staffing agencies with which we do not have a written agreement and specific engagement for a particular opening. Our employment activities, inquiries and offers are managed through our HR/Talent team, and all candidates are presented through this channel only. We do not accept unsolicited resumes, and we rarely outsource recruitment.