Recruiting Coordinator

ballardspahr; Philadelphia (Philadelphia County); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Ballard Spahr is seeking a collaborative Recruiting Coordinator to support attorney recruiting and onboarding across Associates, Staff Attorneys, and Counsel. The role includes onboarding, orientation, and integration efforts to ensure a seamless experience for new hires.

The hybrid position requires three days in the Philadelphia office (Tue–Thu) with additional days as needed, and involves coordinating interviewing processes, candidate communications, and recruiting analytics with the Talent

Qualifications

• Bachelor’s degree required and 1–2 years in recruitment, talent management, onboarding, or HR.
• Experience supporting recruitment or onboarding in professional services or law firm environment is a plus.
• Proficiency with Flo Recruit, NetDocuments, Adobe Acrobat, and MS Office; quick to learn new systems.

Responsibilities

• Support Manager of Legal Recruiting with candidate applications and data management.
• Track applications and communicate status to candidates.
• Post and monitor job openings on law school and professional boards.
• Prepare recruiter fee agreements and coordinate execution.
• Coordinate interview schedules, virtual meetings, and candidate travel arrangements.
• Prepare interview materials and candidate correspondence.
• Serve as liaison among candidates, interviewers, and offices during the interview process.
• Manage pre-employment paperwork and onboarding activities for new hires.
• Coordinate orientation programs and support integration efforts.
• Collaborate with Marketing for attorney announcements and bios.

Skills

Growth mindset

Communication

Detail-oriented

Education

Bachelor’s degree

Tools

Flo Recruit

NetDocuments

Adobe Acrobat

Microsoft Office

Job description

Department: Talent

About Us

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.

Ballard Spahr is seeking a collaborative and detail-oriented Recruiting Coordinator to support the firm's attorney recruiting and onboarding initiatives. This position plays an integral role in managing the day‑to‑day operations of recruiting Associates, Staff Attorneys, and Counsel through all phases of the hiring process. The Recruiting Coordinator may also support Summer Associate and entry-level Associate recruiting as needed. In addition, this role will support onboarding, orientation programming, and integration efforts to help ensure a seamless experience for new hires.

The Recruiting Coordinator will also provide support for key Talent Team initiatives, including leadership reports, process improvement projects, firm branding, and pipeline building efforts.

This hybrid position offers a work schedule of 3 days a week in the Philadelphia office, Tuesday through Thursday, with additional days required as needed.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.
• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
• Inclusion: Join a Business Resource Group and share cultural, experiential, or job‑related interests, experiences, and/or backgrounds.
• Impactful Contributions: Play a pivotal role in developing industry‑leading solutions that make a significant difference in legal practice and client service.

Your Role

As a Recruiting Coordinator within our Talent Team, you will:

• Support the Manager of Legal Recruiting with candidate applications, recruiting data management, and updates in our applicant tracking system (Flo).
• Track applications and communicate with candidates regarding their status.
• Post and monitor job openings on law school and professional job boards.
• Prepare recruiter fee agreements and coordinate execution.
• Coordinate interview schedules, virtual meetings, conference rooms, and candidate travel arrangements.
• Prepare and distribute interview materials, schedules, and candidate correspondence.
• Serve as a liaison among candidates, interviewers, and offices throughout the interview process.
• Manage pre‑employment paperwork and onboarding activities for new attorney hires.
• Coordinate orientation programs and support attorney integration efforts.
• Partner with Marketing to facilitate attorney announcements, website biographies, and professional photography.
• Maintain recruiting metrics, reports, and budget tracking.
• Process recruiter invoices, candidate reimbursements, and related recruiting expenses.

What We’re Looking For

• Growth Mindset: Self‑motivated with a passion for continuous learning and problem‑solving.
• Communication: Excellent written and verbal communication skills, with the ability to effectively interact with attorneys, business professionals, candidates, and external stakeholders at all levels.
• Detail‑Oriented: Ability to manage multiple projects simultaneously while maintaining accuracy and meeting deadlines in a fast‑paced environment.

Required Experience

• Bachelor’s degree and 1–2 years of relevant professional experience are required.
• Experience supporting recruitment, talent management, onboarding, or human resources functions, preferably in a professional services or law firm environment, is a plus.
• Proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint); experience with Flo Recruit, NetDocuments, Adobe Acrobat, and similar business applications preferred, with the ability to quickly learn new technologies and systems.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found in the Careers section of the firm’s website.

Ready to Grow with Us?

If you are ready to play a vital role in the firm’s success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.