Recruiting Coordinator

association of arab universities; New York (NY); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive base salary

Equity participation

Medical, vision, dental coverage

Visa sponsorship

Relocation support

Job summary

Aaru is seeking a Recruiting Coordinator to support go-to-market and growth efforts. The role focuses on delivering a smooth, high-touch candidate experience through interview scheduling, timely communications, and accurate ATS management.

You will partner with recruiters, interviewers, and hiring managers, handling logistics and onboarding support while operating with urgency in a fast-paced, global environment. This is a NYC-based in-person role requiring proximity to New York City.

Qualifications

• 1–3 years of professional experience in a fast-paced or high-growth environment.
• Comfort operating in ambiguity and driving urgency in hiring decisions.
• Exceptional organizational skills and ability to juggle multiple priorities.

Responsibilities

• Own the end-to-end candidate experience from first touch to final decision.
• Coordinate and schedule interviews across complex calendars and time zones.
• Serve as a trusted partner to recruiters, interviewers, and hiring managers.
• Identify gaps, make judgment calls, and create structure where none exists yet.
• Drive projects to improve and scale recruiting processes as the team grows.
• Manage logistics, administrative tasks, and ad-hoc recruiting support.
• Raise the bar on candidate and stakeholder experiences.

Skills

Candidate experience

Scheduling interviews

Communication skills

Organization

Tools

ATS management

Job description

ABOUT AARU

Aaru operates at the frontier of predictive intelligence, using AI to simulate and predict human behavior at scale. By generating and deploying instances of artificial intelligence that mirror humans, called agents, Aaru simulates entire populations with unprecedented accuracy. Our partners use Aaru to refine strategic positioning, identify and understand high-value audiences, validate concepts and messaging before launch, optimize pricing decisions, and build a continuously richer understanding of their customers through simulation. We provide organizations with invaluable foresight, empowering them to anticipate outcomes and proactively make the right decisions at the right time, every time.

We're a small, dedicated, mission-driven team and we intend to stay that way. We believe the best work happens when exceptionally talented people are given ownership, trust and the space to operate without bureaucratic friction. We work with urgency and intellectual honesty and expect new team members to match our velocity. We seek individuals who thrive at the frontier, who push beyond conventional limits, who bring curiosity and conviction in equal measure, and who want their work to have demonstrable impact in the world. If you're energized by the idea of a small team doing things that feel impossible, let’s build together.

THE ROLE

Aaru is hiring for a Recruiting Coordinator to support go-to-market. We’re entering a stage of high growth, high velocity and aim to operate as a world class talent function.

You will lead a smooth, seamless candidate experience throughout a candidate’s interview process with Aaru. We have a hiring plan that is both ambitious and globally expansive. You’ll set the standard for an optimized candidate flow through interview scheduling, candidate communications, data/ATS management, support onboarding, and contribute to employer branding initiatives.

WHAT YOU WILL DO

• Own the end-to-end candidate experience, making every interaction from first touch to final decision, feel seamless, human, and high-touch

• Coordinate and schedule interviews across complex calendars, time zones, and competing priorities, keeping things moving at speed

• Serve as a trusted partner to recruiters, interviewers, and hiring managers, anticipating needs, communicating proactively, and making their jobs easier

• Operate independently in ambiguity: spot gaps, make judgment calls, and create structure where none exists yet

• Identify, initiate, and drive projects that improve and scale our recruiting processes as the team grows

• Manage logistics, administrative tasks, and ad-hoc recruiting support with accuracy and urgency

• Continuously look for ways to raise the bar on both the external candidate experience and the internal stakeholder experience
  

WHAT YOU WILL BRING

• 1–3 years of professional experience, ideally in a fast-paced or high-growth environment

• Comfort operating in ambiguity. You take initiative to ensure a thoughtful candidate experience, while also driving urgency in our hiring decision making

• Exceptional organizational skills and the ability to juggle multiple priorities simultaneously without losing the thread

• Strong verbal and written communication skills, with proactive, clear, and warm follow-through

• Excellent bedside manner working with candidates, hiring managers, recruiters, and other stakeholders

• Emphasis on high attention to detail and cautious discretion
  

LOCATION

This role is based in New York City. Aaru is an in-person company, working 5 days a week in office. Candidates are expected to be located within the New York City metropolitan area or open to relocation.

BENEFITS

• At Aaru, we take care of our people. In addition to a competitive base salary and equity participation, we offer comprehensive medical, vision, and dental coverage, visa sponsorship and relocation support, and various other benefits and perks.