Recruiting Coordinator

Vaco; Los Angeles (CA); On-site; USD 36,000 - 37,000; Full time

Job summary

Vaco by Highspring in West Los Angeles, CA is seeking a Recruiting Coordinator to support a busy Talent Acquisition team. This onsite role focuses on administrative coordination, onboarding logistics, and candidate communications.

The ideal candidate will have 2+ years in a recruiting coordinator or administrative support role, with experience using Workday or similar ATS, plus strong Excel and PowerPoint skills.

Qualifications

• 2+ years in Recruiting Coordinator or administrative talent support role; no full-cycle recruiting experience
• Strong administrative and onboarding coordination experience
• Workday or similar ATS experience preferred
• Proficiency in Excel and PowerPoint
• Excellent organizational and communication skills
• Detail-oriented with strong follow-through

Responsibilities

• Coordinate and schedule high volumes of phone, virtual, and onsite interviews
• Manage complex calendars across recruiters and hiring managers
• Send interview confirmations, prep materials, and follow-up communications
• Maintain candidate records in Workday or similar ATS
• Track interview stages and update candidate statuses
• Post job openings and support administrative aspects of full-cycle recruiting
• Coordinate background checks and reference checks
• Assist with new hire paperwork and onboarding documentation
• Ensure smooth handoff from offer to start date
• Partner with HR to ensure compliance documentation is completed
• Create and update recruiting reports using Excel
• Develop presentations and recruiting updates in PowerPoint
• Support process improvements and documentation tracking
• Serve as a primary point of contact for candidates throughout the interview process
• Ensure timely communication and a professional, organized experience

Skills

Interview scheduling

High-volume coordination

Communication

Detail-oriented

Calendar management

Education

2+ years Recruiting Coordinator or administrative support experience

Tools

Workday

Excel

PowerPoint

Job description

Recruiting Coordinator

Industry: Entertainment
Location: West Los Angeles, CA (Onsite 3Days/Week)
Duration: Temp, potentially Temp-to-Hire (3-6 Months)
Pay: $26-$27/hour

Our agency is partnering with a well-established company in the entertainment industry to hire a Recruiting Coordinator to support their growing Talent Acquisition team. This role is heavily administrative and coordination-focused, ideal for someone who thrives in detail-oriented, process-driven environments and enjoys supporting onboarding and candidate logistics.

This opportunity begins as a temporary assignment with strong potential for conversion based on performance and business needs.

Position Overview

The Recruiting Coordinator will play a critical role in supporting recruitment operations, interview logistics, onboarding coordination, and candidate communication. This is a high-volume environment where organization, follow-through, and professionalism are key.

The ideal candidate enjoys being behind the scenes, ensuring processes run smoothly, documentation is accurate, and new hires feel supported throughout onboarding.

Key Responsibilities

Interview & Scheduling Coordination

• Coordinate and schedule high volumes of phone, virtual, and onsite interviews
• Manage complex calendars across recruiters and hiring managers
• Send interview confirmations, prep materials, and follow-up communications

Administrative & ATS Support

• Maintain accurate candidate records in Workday (or similar ATS)
• Track interview stages and update candidate statuses
• Post job openings and support administrative aspects of full-cycle recruiting

Onboarding & Pre-Employment Support

• Coordinate background checks and reference checks
• Assist with new hire paperwork and onboarding documentation
• Ensure smooth handoff from offer acceptance through start date
• Partner with HR to ensure compliance documentation is completed

Reporting & Process Support

• Create and update recruiting reports using Excel
• Develop presentations and recruiting updates in PowerPoint
• Support process improvements and documentation tracking

Candidate Experience

• Serve as a primary point of contact for candidates throughout the interview process
• Ensure timely communication and a professional, organized experience

Qualifications

• 2+ years of experience in a Recruiting Coordinator or administrative talent support role, no full-cycle recruiting experience
• Strong administrative and onboarding coordination experience
• Workday or similar ATS experience strongly preferred
• Proficiency in Excel and PowerPoint
• Excellent organizational skills and ability to manage competing priorities
• Strong written and verbal communication skills
• Detail-oriented with strong follow-through

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

You agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.