Recruiting Coordinator

Voiceflow; Kent (WA); On-site; USD 88,369,000 - 137,760,000; Full time

Benefits offered by this job

Equity in company equity

Comprehensive benefits package

401(k) with employer match

Paid time off

Holidays

Parental leave

Wellness stipend

Dog-friendly offices

Job summary

Stoke Space is hiring a Recruiting Coordinator to support candidate scheduling, onboarding, and HR processes onsite in Kent, WA. You will partner with recruiters, hiring managers, and the People team to deliver exceptional candidate experiences and maintain organized hiring workflows.

Responsibilities include coordinating interview schedules, onboarding, and HR reporting, while upholding confidentiality and a service-oriented mindset.

Qualifications

• Bachelor's degree in Business, Human Resources, or a related field; 2+ years of recruiting/HR or related People Operations experience
• Exceptional organizational skills with meticulous attention to detail
• Proven ability to manage multiple priorities in a fast-paced, high-volume environment
• Excellent written and verbal communication; professional representation to candidates, employees, and leaders
• Customer-service mindset with a passion for delivering an outstanding candidate and employee experience
• Proficiency with Microsoft Office, Slack, and other productivity tools
• Experience using an ATS; Greenhouse experience preferred
• Experience with an HRIS; Rippling experience preferred
• Ability to handle confidential information with discretion
• Proactive, collaborative mindset to improve processes and drive operational excellence
• Comfortable in a dynamic startup environment with shifting priorities
• Willingness to travel occasionally
• Ability to work onsite in Kent, WA

Responsibilities

• Coordinate and manage candidate and interviewer scheduling across multiple teams and calendars
• Deliver an exceptional candidate experience through timely communication and thoughtful support from initial contact through onboarding
• Manage multiple recruiting and HR priorities while ensuring timely execution
• Host onsite interviews and welcome candidates, representing Stoke with professionalism
• Partner with recruiters and hiring managers to keep hiring processes organized and moving forward
• Coordinate new hire onboarding for a smooth first-day experience
• Track recruiting and HR metrics and build reports and dashboards
• Assist with HR initiatives including open enrollment, compliance reporting, and performance and compensation review cycles
• Maintain accurate employee records and HRIS data
• Contribute to continuous improvement of recruiting and People Operations processes
• Perform other duties as assigned

Skills

Highly organized

Multitasking

Communication skills

Customer service mindset

Proactive mindset

Education

Bachelor's degree in Business, HR or related field

Tools

Microsoft Excel

Slack

ATS (Greenhouse preferred)

HRIS (Rippling preferred)

Job description

At Stoke, we believe a thriving space economy will enable a vibrant, sustainable, and equitable future here on Earth. That is why we’re building Nova, our fully and rapidly reusable launch vehicle. Designed for daily flight, Nova tackles the core challenges of space transportation by reducing cost, increasing availability, and improving reliability. By radically lowering launch costs and increasing flight cadence, we’re helping create a truly scalable space industry.

Our team is mission-driven, collaborative, and empowered to take ownership of their work. If you want to work alongside some of the most dedicated and talented people on Earth, we’d love to have you join us.

Description

Reusable launch systems are the key to seamlessly connecting Earth and space. As a Recruiting Coordinator, you will play a critical role in helping Stoke build the teams that make our mission possible. You'll partner closely with recruiters, hiring managers, and the People team to deliver an exceptional candidate experience from first touch through onboarding. Whether you're coordinating complex interview schedules, welcoming candidates onsite, or improving recruiting processes, you'll help ensure every interaction reflects the high bar we set for ourselves and the people we hire.

Responsibilities

• Coordinate and manage candidate and interviewer scheduling across multiple teams and calendars.
• Deliver an exceptional candidate experience through timely communication and thoughtful support from initial contact through onboarding.
• Manage multiple recruiting and HR priorities while ensuring timely execution and follow-through.
• Host onsite interviews, welcome candidates, and represent Stoke with professionalism and hospitality.
• Partner with recruiters and hiring managers to keep hiring processes organized, efficient, and moving forward.
• Coordinate new hire onboarding to ensure a smooth and welcoming first-day experience.
• Track recruiting and HR metrics and build reports and dashboards to support data-driven decision making.
• Assist with HR initiatives including open enrollment, compliance reporting, and performance and compensation review cycles.
• Maintain accurate employee records and HRIS data.
• Contribute to continuous improvement of recruiting and People Operations processes.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree in Business, Human Resources, or a related field, plus 2+ years of experience in recruiting, HR, or a related People Operations role; or an equivalent combination of education and experience
• Exceptional organizational skills and meticulous attention to detail
• Proven ability to manage multiple priorities in a fast-paced, high-volume environment
• Excellent written and verbal communication skills, with the ability to represent Stoke professionally to candidates, employees, and leaders
• Customer-service mindset with a passion for delivering an outstanding candidate and employee experience
• Proficiency with Microsoft Office (especially Excel), Slack, and other workplace productivity tools
• Experience using an Applicant Tracking System (ATS); Greenhouse experience preferred
• Experience working with an HRIS; Rippling experience preferred
• Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion
• A proactive, collaborative mindset with a passion for improving processes and driving operational excellence
• Comfortable working in a dynamic startup environment where priorities may shift quickly
• Ability to travel occasionally, as needed
• Ability to work onsite in Kent, WA

Benefits

• Equity – We know that our employees are the reason we succeed. To give everyone a stake in our future, we are pleased to offer equity in the form of stock options to all regular, full-time employees.
• Comprehensive benefits program including subsidized medical, dental, and vision insurance
• Company-paid life and disability insurance
• 401(k) plan with employer match
• 4 weeks’ Paid Time Off
• Holidays – 10 days (including an end-of-year closure)
• Paid Family/Parental Leave
• On-site gym or monthly wellness stipend (depending on location)
• Dog friendly offices!

Compensation

Target Levels:

• Level 1: $30.84 - $45.24/hour
• Level 2: $38.57 - $57.80/hour

Our job posts are intentionally written to attract a wide variety of experience levels, and we make decisions about the right fit on a per-candidate basis.

Your actual level and base salary will be decided based on your specific experience and skill level.

ITAR Requirements

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Equal Opportunity

The Company is an Equal Opportunity Employer, including with respect to disability and veteran status. It is committed to compliance with all equal opportunity laws, including the Immigration and Nationality Act (INA) and Title VII. It does not discriminate on the basis of nationality, race, citizenship, immigration status, or any other protected class when it comes to employment practices, including hiring.

Employment at the Company is contingent upon satisfactory completion of reference and backgroundchecks, and on your ability to prove your identity and authorization to work in the U.S. for the Company. Employees must comply with the United States Citizenship and Immigration Services employment verification requirements, and, therefore, they must complete an Employment Eligibility Verification Form I-9 at the start of employment and re-verify authorization to work periodically.

Separate from this I-9 process, this position entails access to certain technology and technical data that is restricted under U.S. export control laws and regulations. Employment or continued employment may be conditioned on your legal authorization to work with or have access to export control materials as necessary to perform your job.

Candidate Rights & Accommodations

If you require a reasonable accommodation to complete the application or participate in the interview process, please contact [e-mail]. Requests will be handled in accordance with applicable laws. Please do not include medical or other confidential information in your initial request.

For more information about your rights, please refer to the "Know Your Rights" notice here.

E-Verify

Stoke Space uses E-Verify to confirm the identity and employment eligibility of all new hires.

For more information on the right to work, please refer to the poster here.