Recruiting Coordinator

Aston Carter; El Segundo (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Aston Carter is seeking a Recruiting Coordinator for an onsite role in El Segundo, CA. You will manage end-to-end interview scheduling and candidate logistics, partnering with multiple hiring teams to support complex interview loops and maintain a high-touch candidate experience.

The role requires 3+ years in recruiting coordination or operations and a Bachelor’s degree, with strong experience using Greenhouse or similar ATS platforms. Travel coordination and mentor responsibilities are included.

Qualifications

• 3+ years of experience in recruiting coordination or recruiting operations, ideally supporting high-volume or technical hiring.
• Experience scheduling complex, multi-part interview loops for onsite and virtual interviews.
• Hands-on experience using an applicant tracking system (ATS) to manage interviews and candidate workflows.

Responsibilities

• Own end-to-end scheduling for complex, multi-stage interview loops across multiple hiring teams, using Greenhouse.
• Act as the primary point of contact for candidates, delivering a high-touch interview experience.
• Coordinate availability, last-minute changes, and conflicts with hiring managers and interviewers.
• Maintain interview plans, scorecards, and scheduling templates to minimize errors.
• Coordinate candidate travel, lodging, and onsite expense reimbursement.
• Track metrics like time-to-schedule and no-show rates and flag bottlenecks to leadership.
• Train and mentor junior recruiting coordinators to ensure consistent processes.
• Serve as the subject-matter expert on Greenhouse configuration and interview logistics best practices.
• Support offer logistics and background check coordination with recruiters and HR.
• Identify process improvements to scale recruiting operations as the organization grows.

Skills

Interview scheduling

ATS management

Greenhouse experience

Stakeholder coordination

Candidate management

Communication skills

Education

Bachelor's degree

Tools

Greenhouse

Ashby

Job description

Job Title: Recruiting CoordinatorJob Description

The Recruiting Coordinator manages end-to-end interview scheduling and candidate logistics to ensure a smooth, professional, and high-touch hiring experience. This role partners closely with hiring teams to coordinate complex interview loops, optimize recruiting operations, and serve as a subject-matter expert on applicant tracking systems and interview logistics.

Responsibilities

• Own end-to-end scheduling for complex, multi-stage interview loops, including phone screens, technical interviews, panels, and debriefs across multiple hiring teams, primarily using Greenhouse.

• Act as the primary point of contact for candidates throughout the interview process, providing a professional, timely, and high-touch experience.

• Partner with hiring managers and interviewers to confirm availability, manage last-minute changes, and resolve scheduling conflicts quickly and effectively.

• Build and maintain interview plans, scorecards, and scheduling templates in Greenhouse to reduce manual work and minimize scheduling errors.

• Coordinate candidate travel, lodging, and expense reimbursement for onsite interviews.

• Track scheduling metrics such as time-to-schedule, interviewer load, and no-show rates, and proactively flag process bottlenecks to recruiting leadership.

• Train, mentor, and provide day-to-day guidance to junior recruiting coordinators to support their development and ensure consistent processes.

• Serve as the teams subject-matter expert on Greenhouse configuration and interview logistics best practices.

• Support offer logistics and background check coordination in partnership with recruiters and HR.

• Identify and implement process improvements to scale recruiting operations as the organization grows.

Essential Skills

• 3+ years of experience in recruiting coordination or recruiting operations, ideally supporting high-volume or technical hiring.

• Proven experience scheduling complex, multi-part interview loops for both onsite and virtual interviews.

• Hands‑on experience using an applicant tracking system (ATS) to manage interviews and candidate workflows.

• Direct experience with Greenhouse or Ashby is strongly preferred.

• background in recruiting and talent acquisition, with a strong understanding of recruiting processes and candidate management.

• Ability to manage multiple stakeholders and competing priorities while maintaining accuracy and attention to detail.

• Strong communication and interpersonal skills to deliver a high-touch candidate experience and collaborate effectively with hiring teams.

Additional Skills & Qualifications

• Bachelors degree.

• 35 years of recruiting coordinator experience supporting diverse hiring teams.

• Advanced proficiency with ATS platforms, with Greenhouse experience considered a plus.

• Ability to analyze scheduling metrics and identify process bottlenecks and areas for improvement.

• Experience mentoring or providing guidance to junior team members in a recruiting or operations function.

• Strong organizational skills and the ability to build and maintain structured interview plans, scorecards, and scheduling templates.

Work Environment

This position is based onsite in El Segundo. The role operates in a collaborative office environment, working closely with recruiters, hiring managers, and interviewers to support ongoing hiring needs. You will frequently use technology tools such as Greenhouse or other ATS platforms to manage interviews, track metrics, and maintain structured processes, while supporting both onsite and virtual interview logistics.

Job Type & Location

This is a Permanent position based out of El Segundo, CA.

Pay and Benefits

The pay range for this position is $70000.00 - $110000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Required Qualifications 3+ years of recruiting coordination or recruiting operations experience, ideally supporting high-volume or technical hiring Hands‑on experience scheduling complex, multi-part interview loops (onsite and virtual) in an ATS; direct experience with Greenhouse or Ashby strongly preferred

Workplace Type

This is a fully onsite position in El Segundo,CA.

Application Deadline

This position is anticipated to close on Oct 17, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.