Recruiting Coordinator

Starkey Laboratories; Eden Prairie (MN); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Matching

Life Insurance

Short-term Disability

Long-term Disability

Employee Assistance Program

Hearing Aid Benefits

Paid Time Off

Paid Holidays

Floating Holidays

Volunteer Day

Parental Leave

Tuition Reimbursement

Job summary

Starkey Laboratories, based in Eden Prairie, MN, seeks a Recruiting Coordinator to support recruiters, candidates, and hiring managers through the full candidate journey with attention to detail and excellent service. The role includes scheduling interviews, coordinating background checks, and handling onboarding documentation.

You will partner with HR, legal, and executives, assist with job fairs, and help create interview materials while maintaining a smooth candidate experience across the US,

Qualifications

• 1 year of coordinator or related experience preferred.
• Proficiency with MS Office; heavy Excel use.
• Proficiency in calendaring.

Responsibilities

• Coordinate all detail for the Starkey Candidate Interview Experience from Interview set up through Pre-Boarding and Orientation.
• Schedule virtual interviews (Teams) and in-person interviews at national clinic locations.
• Coordinate candidate travel arrangements and handle reimbursement.
• Coordinate with department admins and executive assistants as needed.
• Send confirmations emails and call to confirm interviews.
• Prepare interview guides, pre-employment assessments and agendas.
• Perform background checks and related documentation; liaise with Employment Attorney on discrepancies.
• Administer preboarding in ATS and ensure new hire paperwork is complete.
• Create offer letters and Restrictive Covenants with Recruiter and Employment Attorney; save to ATS.
• Create and maintain process documentation for recruiters and hiring managers.
• Distribute first-day details to new hires and managers.
• Track and payout new hire bonuses (sign-on & referral).
• Coordinate benefits meetings and orientation events for new hires.
• Work with Immigration Specialist on tasks.

Skills

MS Office Proficiency

Calendaring

Attention to detail

Organizational skills

Communication skills

Tools

MS Office

Excel

Job description

Come work with us! Be part of the team that hires for all Starkey positions throughout the US, Canada and Israel and partners with our Global Teams. You will work with the Talent Acquisition Team, HR, Hiring Managers, Legal and Executive Assistants to pull together a fantastic candidate experience for our future employees. You will also have the opportunity to get out to career fairs and help develop new processes as well as create efficiencies in current work. If you're highly organized, detail-oriented, and enjoy helping candidates and hiring managers through our hiring process this is the place for you!

At Starkey, we are in the business of connecting people and changing lives. As a world leader in the manufacturing and delivering of advanced hearing solutions, we go to work each day to ensure every person on the planet has the opportunity to hear their very best. Founded in 1967, Starkey is known for its innovative design, development and distribution of comprehensive digital hearing systems.

Headquartered in Eden Prairie, Minnesota, Starkey has more than 5,000 employees globally, operates 29+ facilities and does business in more than 100 markets worldwide.Here’s a video about the people behind Starkey’s groundbreaking innovation:

https://www.youtube.com/watch?v=GjhRQ7qzlI0

The primary responsibility of the Recruiting Coordinator is to support Recruiters, Candidates and Hiring Managers through managing each step of the candidate experience with detail and excellent customer service. This role will handhold the candidate through scheduling interviews, booking assessments, creating agendas, communicating details and coordinating all aspects of the interview process. This includes but is not limited to: Coordinating background checks, offer letters, and other recruiting documentation verification as needed. The Recruiting Coordinator will also verify that all follow-up has been completed with the candidate when the applicant journey has come to an end. May provide support the Total Rewards Team, HRBP’s and other functions as necessary.

Job Responsibilities

• Coordinate all detail for the Starkey Candidate Interview Experience from Interview set up through Pre-Boarding and Orientation
• Partner with recruiters, hiring manager and interview team to schedule virtual interviews (Teams) and in person at national clinic locations
• Coordinate candidate travel arrangements and handle reimbursement
• Coordinate with department admins and executive assistants as needed
• Send confirmations emails and call to confirm interviews
• Send and create interview guides, pre-employment assessments and agenda to all interviewers
• Perform and administer assessments and background checks; perform adverse action when necessary. Partner with Employment Attorney on background check discrepancies
• Administer preboarding process in Applicant Tracking System (ATS) and ensure new hire paperwork is accurate and completed
• Create detailed offer letters and Restrictive Covenants in partnership with Recruiter and Employment Attorney and save documents to ATS
• Create instructions & process documentation for recruiters & hiring managers
• Send ‘first day’ details to new employees and managers
• Create and save internal offer documentation
• Track and payout new hire bonuses (sign-on & referral)
• Coordinate benefits meetings and attend orientation events for new hires
• Partner with Immigration Specialist on tasks
• Handle invoicing for recruiting related tasks
• Meet new hires and process I-9 Documents and badges
• Maintain and add to process documentation and efficiencies
• Partner with acquisition team to process employees into Starkey/Starkey Retail-Audibel
• Work with Recruiters on Job fairs, ordering supplies, scheduling events and calendaring attendees.
• Create LinkedIn and Social Media Content on behalf of Recruiters
• Post jobs to Handshake and other sites as requested
• Assist with various Human Resources Business Partner (HRBP) Projects as they relate to the businesses being supported by this role.
• Serve as a backup to other Recruiting Coordinator

Other Responsibilities

• Support Starkey Employee Corporate and its affiliates Department Guidelines
• Check and verify quality
• Support corporate health and safety objectives
• React to change productively and handle other essential duties as assigned.

Job requirements

• Experience: 1 year of coordinator or related experience preferred

Knowledge/Technical Requirements

• Proficiency with MS Office required. Heavy Excel use is necessary in this role.
• Proficiency in calendaring

Competencies, Skills and Abilities

• Meticulous attention to detail
• Patience in dealing with changes and rescheduling
• Excellent organizational skills and ability to multitask
• Ability to maintain confidentiality
• Ability to work creatively under pressure and meet deadlines
• Ability to read and follow instructions
• Desire to improve efficiency

Salary and Other Compensation:

The target pay range for this position is between $22.95 - $26.44/hour. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

The following benefits for this position, subject to applicable eligibility requirements, include medical, dental and vision insurance, 401(k) retirement plan with company match, company-paid life and short-term disability insurance, long-term disability insurance, employee assistance plan, hearing aid benefits, Paid Time Off, paid holidays, paid floating holidays, paid volunteer service day, paid paternity and maternity leave and tuition reimbursement.

This position is eligible for a bonus based upon performance results. There is no guarantee of payout.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.