Recruiting Coordination and Enablement Manager

Atoms; Seattle (WA); On-site; USD 139,000 - 160,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan

Health Savings Account (HSA)

Paid holidays

Parental leave

Flexible spending accounts

Job summary

Atoms in Seattle is seeking a Recruiting Operations Leader to build and scale our recruiting coordination function. You will own the operating rhythm, create scalable enablement programs, and design interviewer readiness to meet high-volume hiring needs.

You will manage onboarding and interview-day experiences, partner with HR/People Ops, and drive data-driven improvements while introducing AI-enabled workflows to reduce manual steps.

Qualifications

• 7+ years in recruiting coordination, recruiting operations, or talent enablement, including experience leading and developing a team.
• Proven ability to build operating systems from scratch — processes, playbooks, training, and rhythm.
• Hands-on experience across the recruiting stack — ATS, scheduling, interview tooling, and enablement/LMS platforms.
• Strong people-management instincts: setting goals and SLAs, driving execution and accountability.

Responsibilities

• Lead and grow the recruiting coordination team, owning the operating rhythm that drives execution, surfaces gaps early, and holds a clear line on SLAs, quality, and accountability.
• Build the self-service enablement layer for how recruiting works, moving knowledge into structured courses and a living reference.
• Design a scalable interviewer readiness program that grows qualified interviewer supply quickly with a standard path.
• Own the candidate on-site and interview-day experience end-to-end, and stand up the travel program with approvals and expenses.
• Coordinate logistics across recruiters, coordinators, interviewers, and hosts, and handle delays and international candidates.
• Serve as the primary owner of user support for recruiting systems and tools, maintaining documentation.
• Introduce automation and AI-enabled workflows to speed up scheduling and coordination.
• Balance the team's time between coordination and programmatic work (enablement, systems, support).
• Partner with HR/People Ops and leadership to align operating model with hiring.
• Define and track metrics for enablement, interviewer supply/quality, scheduling speed, and costs.

Skills

Recruiting operations

Team leadership

ATS experience

Scheduling tools

AI-enabled workflows

Data-driven decision making

Cross-functional collaboration

People management

Tools

ATS systems

Scheduling tools

Interview tooling

LMS platforms

Job description

Who we are

Atoms is building the machines that power the next era of progress.

Over the last decade, software has transformed the digital world. But the physical world, where food is made, minerals are mined, goods are moved, and industries are run, remains far less intelligent, far less efficient, and far more constrained. We’re changing that.

Atoms builds Physical AI— real-world robots for the industries that move civilization forward, starting with food, mining, and transport. Our systems are designed to understand, predict, and control the real world with precision, turning complex physical operations into something more reliable, more scalable, and more productive.

This work requires more than robotics. It requires deep integration across hardware, software, AI, operations, manufacturing, and real estate. We don’t just build machines in a lab. We deploy them into real environments, operate them, learn from them, and improve them until they work at scale.

We are roboticists, engineers, operators, and builders. We believe the next great technology companies will not only transform information, but the physical systems that shape everyday life.

If you want to work on hard problems with real-world impact, join us.

What you’ll do

• Lead and grow the recruiting coordination team, owning the operating rhythm that drives execution, surfaces gaps early, and holds a clear line on SLAs, quality, and accountability.
• Build the self-service enablement layer for how recruiting works, moving knowledge out of people’s heads and live training into structured courses and a living, searchable reference — so anyone can learn how to participate or self-serve on a program.
• Design a scalable interviewer readiness program that grows qualified interviewer supply quickly, replacing ad-hoc nomination with a standard, trackable path that relieves scheduling capacity constraints without sacrificing quality or calibration.
• Own the candidate on-site and interview-day experience end-to-end, and stand up the travel program that supports it — booking, approvals, expenses, and day-of support — deciding where to automate versus keep a human in the loop.
• Coordinate logistics across recruiters, coordinators, interviewers, and hosts, and own the exception paths — delays, reschedules, accessibility needs, and international candidates.
• Serve as the primary owner of user support for recruiting systems and tools, resolving issues, maintaining documentation, and keeping enablement materials current as processes and platforms change.
• Introduce automation and AI-enabled workflows that eliminate manual steps, improve data hygiene, and speed up scheduling and coordination.
• Build a shared model for balancing the team’s time between traditional coordination and programmatic work — enablement, systems, and user support — so the team scales leverage instead of just absorbing volume.
• Partner across HR / People Ops, recruiting leadership, and business leaders to keep the operating model aligned to how the organization actually hires.
• Define and run against the metrics that prove it’s working — enablement adoption, interviewer supply and quality, scheduling speed, candidate experience, program cost, and coordination defect rate — and continuously simplify, standardize, and automate where work is manual or brittle.

What we’re looking for

• 7+ years in recruiting coordination, recruiting operations, or talent enablement, including experience leading and developing a team, ideally in a high-growth or high-volume hiring environment.
• Proven ability to build operating systems from scratch — processes, playbooks, training, and rhythm — and standardize them across multiple teams, with specific examples of measurable improvement to efficiency, quality, or candidate experience.
• Hands‑on experience across the recruiting stack — ATS, scheduling, interview tooling, and enablement/LMS platforms — and comfort introducing automation and AI-enabled workflows where they create real leverage.
• Strong people‑management instincts: setting goals and SLAs, driving execution and accountability, and coaching a team through change while balancing day‑to‑day delivery against programmatic work.
• Service‑oriented owner of user support who can resolve issues quickly, document clearly, and keep materials current at scale.
• Structured, data‑driven operator who defines the right metrics and runs against them, and turns ambiguous, fast‑moving problems into concrete, launchable solutions.
• Builder mindset with a bias toward action, comfortable partnering across HR / People Ops, recruiting leadership, and business leaders to challenge how things are done and bring order to complex, cross‑functional problems.

Why join us

At Atoms, you’ll work on one of the defining challenges of our time—bringing automation into the physical world to drive real, lasting impact. We exist to uncover valuable unknown truths and turn them into progress, which means constantly pushing beyond what’s known and building what doesn’t yet exist. The work is ambitious and often challenging, but it’s grounded in a shared sense of purpose and a team committed to seeing it through together. Our work only matters if it serves others, and we know that meaningful progress depends on the trust of the people we serve and the strength of our team—so we invest in both, creating an environment where you can do your best work and grow.

What else you need to know

This role is based in our Seattle__office. Atoms is a company driven by invention and continuous change - we are constantly reimagining our industries, building new products, and refining how we operate. We do our best work together. That’s why all of our office-based teams work onsite, five days a week.

The base salary range for this role is $139,000 - $160,000 per year.

Actual compensation will be determined on an individual basis and may vary depending on experience, skills, and qualifications.

Base salary is just one part of your total rewards package. You may also be eligible for equity awards and an annual performance-based bonus.

Benefits Summary (USA Full-Time Exempt Employees):

• Medical, dental, and vision insurance (multiple plans, incl. HSA options).

• Company-paid life and disability insurance (short- and long-term).

• Voluntary insurance: accident, critical illness, hospital indemnity.

• Optional supplemental life insurance for self, spouse, and children.

• Pet insurance discount.

• 401(k).

• Health Savings Account (HSA)

• Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)

• Time Off policies:

  • Discretionary vacation days
  • 8 paid holidays per year
  • Paid sick time
  • Paid Bereavement leave
  • Paid Parental Leave

Benefits are subject to change at the company’s discretion.
Atoms accepts applications on an ongoing basis.

Ready to join us as we serve those who serve others?

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