Recruiting Associate

UNKNOWN; Mobile (AL); On-site; USD 38,000 - 56,000; Full time

Job summary

Austal USA in Mobile, AL seeks an Administrative Support person for the Recruitment Department to help process candidates and requisitions in compliance with policies and OFCCP guidelines.

Responsibilities include scheduling interviews, maintaining candidate profiles, coordinating with recruiters, and assisting with job postings and training-related logistics. The role requires strong communication and organizational skills and confidentiality.

Qualifications

• Four years' experience in a support role in a professional office environment OR Bachelor's degree in Human Resources or related field preferred.
• Excellent phone etiquette and communication skills.
• Able to work with minimum supervision and maintain confidentiality.
• Intermediate MS Office (Word, Excel, Outlook, Access) proficiency.

Responsibilities

• Provide administrative support to the Recruitment Department to facilitate flow and processing of candidates.
• Assist with scheduling interviews, pre-employment testing, and follow up via telephone and email.
• Track and update job openings on career boards; manage candidate profiles in the ATS.
• Assist with creating and maintaining job postings and coordinating with external agencies.

Skills

Phone etiquette

Verbal communication

Written communication

Multi-tasking

Confidentiality

MS Office

Education

Bachelor's degree in Human Resources or related field

Tools

MS Office

Job description

REPORTS TO: Talent Acquisition Manager

SUPERVISES: N/A

AUTHORITIES / RESPONSIBILITIES

To provide administrative support to the Recruitment Department to facilitate the flow and processing of candidates to assist in satisfying recruitment requisitions while adhering to Austal's Polices, AAP and OFCCP guidelines.

Duties will include some or all of the following

• Checking Closed Requisition Files for completeness and accuracy to assure documentation adheres to Austal's Polices, AAP and OFCCP guidelines, following up with the assigned recruiters to obtain missing or incomplete information.
• Scanning and attaching interview questions and evaluations into candidate profiles in applicant tracking system
• Maintaining spreadsheet of completed Closed Requisition Files for tracking purposes
• Assist with scheduling candidates for interviews, pre-employment testing, and other follow up by telephone and email correspondence.
• Track and update job openings on career and alumni job boards.
• Daily search for duplicate applications submitted in the applicant tracking system for merging.
• Daily delivery and retrieval of inner office mail
• Handle incoming calls and retrieve messages from the Recruitment phone line
• Assist Recruitment department with weekly internal job postings
• Backup Recruiters and assist when and where required.
• Add external recruiting agencies, requisition maintenance, preparation of job postings.
• Assist Recruitment department by attending job fairs, assisting with New Hire/ Contractor orientations and other recruiting functions.
• Initial screening of candidate profiles in applicant tracking system, identifying those meeting minimum job description requirements and changing candidate main statuses for further review by recruiter.
• Assist Recruitment Coordinator and Recruiters with scheduling interviews, testing, pre-employment screenings and other scheduling as directed
• Schedule and make arrangements for individual and small-scale training classes, meetings, tours and conferences as indicated by the Manager; making IFS entries, coordinating visitor requests, generating class reminders, rosters, and coordinating with participants, trainers, and/or department leads
• Document training activity in training database as directed by Manager
• Perform general clerical duties to include but not limited to: photocopying, mailing, documenting, editing, filing, scanning, recordkeeping, and maintenance of records
• Track training for 4,000+ employees
• Support Training staff in assigned project-based work.
• Create and maintain standard work instructions for tasks/work assignments
• Miscellaneous related tasks/projects as assigned.
• QUALIFICATIONS / KNOWLEDGE / EXPERIENCE:
• Four years' experience in a support role in a professional office environment OR Bachelor's degree in Human Resources or related field preferred
• Excellent phone etiquette
• Excellent verbal and written communication skills
• Able to work with minimum supervision
• Intermediate skill level in MS Office (Word, Excel, Outlook, Access)
• Ability to multi-task
• Must maintain a high level of confidentiality

TOOLS: None

DIRECTION EXERCISED

DISCRETION EXERCISED

LIASES WITH: All departments, applicants, vendors and visitors

ADDITIONAL GUIDELINES

• Candidates must meet the following employment eligibility guidelines to be considered for employment with Austal USA:
• 18 years of age or older at time of application
• Able to provide proof of US Person Status
• No felony convictions of Theft/Deception or Violent crimes within seven years from disposition date
• No felony convictions of Drug crimes within three years from disposition date
• Willing to submit to a drug screen
• Willing to submit to a background check

Equal Employment Commitment

Any qualified individual with a disability who is having difficulty in completing an application because of incompatible technology or other disability-related application issues may contact us at the following phone number for assistance: 251-445-1932.

Austal's commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion.