Recruiting Assistant (Human Resources)

St. Louis Arc; St. Louis (MO); On-site; USD 56,019,000 - 75,790,000; Full time

Benefits offered by this job

Health insurance

Retirement

Time off

Job summary

St. Louis Arc is seeking an on-site HR/Recruiting Support role in St. Louis, MO, offering weekday hours. You will review applications, prescreen candidates, and guide onboarding using UKG and Workbright, while ensuring a welcoming candidate experience.

The role requires strong communication skills, attention to detail, and the ability to manage multiple tasks in a collaborative HR team environment. On-site setting with comprehensive benefits is provided.

Qualifications

• High School Diploma or equivalent.
• Associate degree in HR or related field preferred.
• 1 year of clerical/administrative office experience using multiple software systems.
• 1 year of related HR experience preferred.
• Ability to learn and apply HR policies, procedures, basic state and federal employment laws, and regulatory guidelines.
• Proficiency in Microsoft Office.
• Strong communication, customer service, and interpersonal skills.
• Exceptional attention to detail and commitment to maintaining accurate records.

Responsibilities

• Review applications and monitor job postings in UKG; conduct prescreening calls and route applicants to recruiters.
• Maintain a welcoming candidate experience through professional communication.
• Coordinate onboarding in Workbright; process onboarding paperwork and pre-employment screenings.
• Provide Workbright support for new hires and escalate issues to the Assistant Director for Talent Acquisition as needed.
• Prepare onboarding resources and welcome emails; assist with orientation materials.
• Assist with employee retention initiatives by supporting the Retention on A Mission program.
• Support diversity and disability inclusion practices as part of an inclusive workplace.
• Provide additional administrative support to the Human Resources team as needed.

Skills

Strong communication

Customer service

Interpersonal skills

Attention to detail

Education

High School Diploma

Associate degree in HR or related field

Tools

UKG

Workbright

Microsoft Office

HRIS systems

Job description

Support inclusive recruiting and onboarding in a Monday through Friday hourly role based in St. Louis, MO.

Responsibilities

• Support recruiting activities by reviewing applications, monitoring job postings in UKG, conducting prescreening calls, and routing applicants to the appropriate recruiters
• Maintain a welcoming candidate experience through friendly, compassionate, and professional communication with applicants and prospective employees
• Coordinate new-hire onboarding by updating employee information in Workbright, processing onboarding paperwork, completing required pre-employment screenings, and following up to ensure timely completion of required documentation
• Provide Workbright support for new hires, including answering questions, performing routine troubleshooting and system maintenance, and escalating issues to the Assistant Director for Talent Acquisition when needed
• Help new employees prepare for success by coordinating onboarding resources, sending welcome emails before New Employee Orientation, and preparing orientation materials
• Assist with employee retention initiatives by providing administrative support for the Retention on A Mission program
• Support St. Louis Arc diversity and disability inclusion practices and initiatives as part of an inclusive workplace
• Provide additional administrative support to the Human Resources team as needed

Requirements

• High School Diploma or equivalent
• Associate degree in Human Resources or a related field preferred
• 1 year of clerical and/or administrative office experience using multiple software systems
• 1 year of related Human Resources experience preferred
• Ability to work with HRIS systems, enter, maintain, and compile data
• Ability to learn and apply HR policies, procedures, basic state and federal employment laws, and regulatory guidelines
• Proficiency in Microsoft Office products
• Strong communication, customer service, and interpersonal skills
• Exceptional attention to detail and commitment to maintaining accurate records
• Ability to manage multiple priorities, track follow-up activities, and meet deadlines
• Ability to build and maintain positive working relationships with applicants, new hires, and colleagues
• Discretion, accountability, and ability to maintain confidential information
• Ability to provide clear guidance and assistance to new hires throughout the onboarding process
• Ability to troubleshoot routine system issues, follow established procedures, and escalation concerns as appropriate

Technologies

• UKG
• Workbright
• Microsoft Office
• HRIS systems

Compensation and Schedule

• $23/hour
• Monday-Friday hourly role
• Onsite in St. Louis, MO

Benefits

• Health insurance
• Retirement
• Time off

What St. Louis Arc Values

• Empower people to live their best life through a shared sense of purpose
• Come as you are and contribute as part of the St. Louis Arc family
• Celebrating and empowering unique gifts and contributions
• Inclusive, supportive environment where team members are embraced and uplifted
• Hands-on leadership that empowers team member innovation
• Opportunities to learn and grow, with benefits including health insurance, retirement, and time off

What We Expect of You

• Flexible, respectful, innovative, and able to think quickly
• Impeccable interpersonal skills, good intentions, and compassion to help people