Recruiting and Office Coordinator - Tepper School of Business

Carnegie Mellon University; False Pass (AK); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Carnegie Mellon University's Tepper School of Business is seeking a Recruiting and Office Coordinator to manage campus recruiting interview schedules for MBA and MS students and recruiters. The role supports live, virtual, or hybrid interview formats and requires strong communication and organization.

Responsibilities include entering postings, coordinating events, responding to inquiries, and ensuring data accuracy across multiple systems.

Qualifications

• High school diploma or GED required; Associate's degree preferred.
• 3–5 years of administrative or related experience; 2+ years in career services or recruiting preferred.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Enter job postings into the 12Twenty system and monitor workflow.
• Organize and manage recruiting schedules for MBA/MS students and recruiters; assist with events.
• Respond to student and employer inquiries and troubleshoot software systems issues.

Skills

Attention to detail

Multitasking

Organizational skills

Education

High school diploma or GED

Associate's degree preferred

Tools

12Twenty

Tartan Connect

25 Live

Canvas

Zoom

Oracle

Job description

Carnegie Mellon University's Tepper School of Business is searching for a Recruiting and Office Coordinator to join their team. This is an exciting opportunity for someone who thrives in an interesting and challenging work environment. You will contribute to the department by providing support by providing detailed oversight of campus recruiting interview schedules for MBA and other Tepper MS students and recruiters. In the current environment, these can be fully-live, virtual or in a hybrid format.

Core responsibilities include:

• Enter job postings into the 12Twenty system
• Organize and manage recruiting schedules, assisting and supporting employers and students to finalize their interview events ahead of time.
• Respond to student and employer inquiries with any recruiting related questions or software system issues. Troubleshoot or escape issues to resolve them.
• Responsible for professional interactions with corporate recruiters, other company representatives (including Tepper alumni) and other Tepper staff to provide a high level of accuracy and customer service in all recruiting activities.
• Responsible for the accuracy of all information entered into multiple systems, ranging from the MCC Recruiting Portal, Tartan Connect, 25 Live, Canvas. Zoom and others as needed. Assist with compiling data for reports and record-keeping as needed.
• Represent Tepper School of multi‑school consortia events with other top‑tier business schools to increase opportunities for students. May involve travel to attend these events.
• Responsible for logistics for MCC student workshops and assisting with career fairs and other recruiting events.
• Primary holder/user of the departmental P‑Card. Use card to pay for relevant expenses, regularly and accurately reconcile charges.
• Using Oracle to process travel/expense report tracking for MCC Director(s) and Associate Directors as needed.
• Interact with Business Office/Facilities as needed to manage troubleshooting of any MCC Facilities issues.
• Lead person to manage entering job postings in 12Twenty, working with supervisor when needed to monitor workflow during peak times.
• Monitor and order office supplies as needed.
• Under the direction of the Associate Director, Recruiting, cross‑train and act as backup for some aspects of the Senior Recruiting Events Coordinator role as needed.
• May be required to provide occasional MCC Front Desk coverage during any recruiting events when temporary staff are not available and onsite recruiting occurs.
• Assist with annual database updates/purges, participate in other seasonal office projects.
• Other duties as requested or required.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Strong attention to detail and accuracy
• The ability to effectively manage multiple priorities and tasks
• The ability to remain organized and composed in a fast‑paced, high‑pressure environment

Qualifications:

• High school diploma or GED required; Associate's degree preferred
• 3‑5 years of administrative or related experience required; 2 or more years of experience in a fast‑paced career services or corporate recruiting environment is preferred

A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful completion of a pre-employment background check

Additional Information:

• Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.
• This is a full - time (37.5 hours), non-exempt position based in Pittsburgh, PA
• Work Posture: This position is operating on a hybrid schedule, with an on‑campus/in‑office presence of 4 to 5 days per week through December 31, 2026. Effective January 1, 2027, the expected work posture will transition to four (4) days on‑site and one (1) day remote per week. Continuation of any hybrid work arrangement is not guaranteed and will be subject to further evaluation based on university policy, business needs, and institutional approval.
• Typical Work Schedule: Monday‑Friday from 8:30-5:00pm. An alternate work schedule allowing for evening and weekend hours will be required on occasion.

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible (https://www.cmu.edu/hr/benefits/el