Recruiting Administrator

City Wide Facility Solutions; Fort Wayne (IN); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Hourly rate: $21

Commission opportunities

Medical, dental, and vision insurance

15 days PTO

401(k) plan and company match

Job summary

City Wide Facility Solutions Fort Wayne is seeking a Recruiting Administrator to build and manage the company’s network of janitorial and non-janitorial independent contractors. The role focuses on recruiting, screening, onboarding, maintaining compliance documentation, and keeping operations informed about available contractors.

A self-motivated recruiter who can source candidates, build relationships, manage documentation, and work closely with operations teams is ideal.

Qualifications

• Fluent in Spanish and English.
• Excellent phone and communication skills.
• High school diploma or equivalent.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft Office Suite.
• Experience using social media for recruiting.

Responsibilities

• Recruit enough independent contractors to service company accounts.
• Manage recruiting efforts through online job postings, email campaigns, direct mail advertising, social media outreach, and cold calling.
• Screen and interview prospective contractors.
• Complete onboarding and compliance documentation using the City Wide Independent Contractor Checklist.
• Maintain contractor records in CRM systems.
• Communicate contractor status updates to the Operations team.
• Support additional administrative and sales-related activities as needed.

Skills

Bilingual: Spanish/English

Phone & communication skills

Organizational skills

Recruiting experience

Education

High school diploma

Tools

Microsoft Office Suite

CRM platforms (Microsoft Dynamics)

Job description

City Wide Facility Solutions Fort Wayne is hiring! We are looking for an Recruiting Administrator who is responsible for building and managing the company's network of janitorial and non-janitorial independent contractors. role focuses on recruiting, screening, onboarding, maintaining compliance documentation, and keeping operations informed about available contractors.

Key Responsibilities

• Recruit enough independent contractors to service company accounts
• Manage recruiting efforts through:
  • Online job postings
  • Email campaigns
  • Direct mail advertising
  • Social media outreach
  • Cold Calling
• Screen and interview prospective contractors
• Complete onboarding and compliance documentation using the City Wide Independent Contractor Checklist
• Maintain contractor records in CRM systems
• Communicate contractor status updates to the Operations team
• Support additional administrative and sales-related activities as needed

Ideal Candidate

A self-motivated recruiter who is comfortable sourcing candidates, building relationships, managing documentation, and working closely with operations teams. Success in this role requires strong organizational skills, persistence, and the ability to recruit through multiple channels.

Required

• Fluent in Spanish and English
• Excellent phone and communication skills
• High school diploma
• Strong attention to detail and follow-through
• Proficiency with Microsoft Office Suite
• Experience using social media for recruiting

Preferred

• Recruiting, staffing, business development, or sales experience
• Experience with CRM platforms (Microsoft Dynamics)

Compensation & Benefits

• Hourly Rate: $21
• Commission opportunities
• Medical, dental, and vision insurance
• 15 days of (PTO)
• 401(k) plan and company match