Recruiter I

Think Together; Sunnyvale (CA); On-site; USD 33,000 - 37,000; Full time

Job summary

Think Together in Sunnyvale, CA, is seeking a Recruiter I to partner with Area Leaders and Talent Acquisition Leadership. You will provide administrative support for all organizational positions, screen part-time candidates, run pre-employment tests, and manage background checks and references to ensure compliance.

The role involves reviewing resumes, conducting initial phone screenings, coordinating interviews, maintaining applicant data, and supporting onboarding.

Qualifications

• High volume administrative experience a plus.
• Familiarity with ATS and HRIS systems preferred.
• Knowledge of data management and analytics tools.
• Must pass Live Scan/background check and TB test.
• Two-year college degree or equivalent HR/customer service experience.

Responsibilities

• Proctors and grades in-person pre-employment tests.
• Drives Live Scan fingerprinting and background checks.
• Supports onboarding and ensures candidate documents meet requirements.
• Coordinates interviews and assessments with hiring managers.
• Reviews resumes and conducts initial phone screenings.

Skills

Phone screening

Candidate processing

Attention to detail

Communication skills

Organizational skills

HR onboarding

Education

Two year college degree

HR related coursework

Tools

Applicant Tracking System (ATS)

ADP Workforce

Data analysis tools

Microsoft Office

Video conferencing (Zoom/Teams)

Job description

Hourly Pay Range $24 - $27

Founded in 1997, Think Together partners with schools to change the odds for kids by providing award-winning programs during and outside the school day. We’re one of California’s largest nonprofits working in school districts from San Diego to San Francisco. Whether you’re interested in early learning, elementary, middle or high school, you can invest in your community by working at a local school or working within our home office providing support!

JOB SUMMARY

As a Recruiter I, you will partner with Area Leaders and Talent Acquisition Leadership to offer administrative support for all organizational positions, and screening support for part-time roles. Primary responsibilities in this role include conducting pre-employment tests, facilitating fingerprinting Live Scans to initiate background checks, completing references as needed and meeting all compliance standards with all elements of candidate processing requirements. The Recruiter I plays a critical role in employee placements, working in close collaboration with area partners to meet their staffing needs and providing administrative support. This role also involves reviewing resumes and phone screening candidates for part-time roles within the organization.

Hourly Pay Range $24 - $27

Founded in 1997, Think Together partners with schools to change the odds for kids by providing award-winning programs during and outside the school day. We’re one of California’s largest nonprofits working in school districts from San Diego to San Francisco. Whether you’re interested in early learning, elementary, middle or high school, you can invest in your community by working at a local school or working within our home office providing support!

JOB SUMMARY

As a Recruiter I, you will partner with Area Leaders and Talent Acquisition Leadership to offer administrative support for all organizational positions, and screening support for part-time roles. Primary responsibilities in this role include conducting pre-employment tests, facilitating fingerprinting Live Scans to initiate background checks, completing references as needed and meeting all compliance standards with all elements of candidate processing requirements. The Recruiter I plays a critical role in employee placements, working in close collaboration with area partners to meet their staffing needs and providing administrative support. This role also involves reviewing resumes and phone screening candidates for part-time roles within the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Pre-Employment Activities

• Proctors and grades in-person pre-employment tests.
• Conducts Live Scans for new hires, while ensuring compliance with the Department of Justice
• Supports in the onboarding process of new hires, which includes but is not limited to ensuring all candidates documents follow state, federal, and organizational requirements.
• Supports in managing scheduled interviews and/or assessments with candidates and interviewers, hiring managers and any additional stakeholders as needed.
• Conducts references as requested.

Recruitment Support

• Review resumes and applications to identify suitable candidates for organizational opportunities.
• Conduct initial phone screenings to assess candidate qualifications, experience and potential fit for role.
• Schedule interviews, both in-person and virtual as needed, with Hiring Managers and provide ample communication with candidates on all corresponding details.
• Uses evaluation and intuitive skills to determine candidates’ suitability for positions, employing agreed-upon position specifications, competencies, and skills to present the best candidates to management.
• Provide an equitable screening and interviewing process for all internal and external candidates.
• Provide timely updates to candidates and hiring managers on status of requisition, application, etc.
• Other screening duties as assigned. Administrative Support
• Maintains staffing charts, supplemental staffing charts, Applicant Tracking Tool and recruiting reports.
• Updates & maintains candidate status in the Applicant Tracking System.
• Sending, managing, and tracking surveys and survey results in respective region.

Post-Hire Activities

• Place new hires and transfers in appropriate school sites based on current needs of the region.
• Other post-hire activities as assigned.

QUALIFICATIONS AND REQUIREMENTS

• High volume administrative experience a plus.
• Innovating user of Applicant Tracking Systems and ADP workforce preferred, or prior HRIS systems experience, is a plus.
• Knowledge of and experience with data management and various analytic tools.
• Must pass Live Scan (fingerprinting), Background Check, and Tuberculosis test.
• Two (2) year college degree or equivalent Human Resources, Talent Acquisition, or customer service experience.

OTHER RESPONSIBILITIES

• Meet and/or exceed recruitment key performance indicators (KPIs) as assigned.
• Support and coordinate activities between Program Departments and the Regional Hub office; and work cooperatively and collaboratively with regional and program staff to support staffing needs.
• Maintains highest levels of confidentiality regarding candidate and staff information, background check data, financial and organizational matters.
• Organizes work to ensure deadlines are met.
• Communicates candidate status with hiring managers and any other essential parties. .
• Attends staff, program and department meetings as required.
• Attend in-person leadership and team meetings as required.
• Attend in person recruiting and outreach events as assigned.
• Excellent interpersonal and team building skills.
• Flexible, adaptable, and able to alter according to changes in projects or business needs.
• Ability to multi-task and thrive in a fast-paced environment.
• Must be willing to become Live Scan certified within 10 days of start date (Certification paid through Think Together).
• Strong organizational skills and relating data to business and operations metrics.
• Ability to work in a team environment and independently with minimal supervision.
• Organized, focused on details and able to change and adjust according to changes in projects or business needs.
• Demonstrates cross-cultural sensitivity with demonstrated experience and ability to work with people of diverse backgrounds.
• Ability to complete multiple tasks with accuracy, shifting from one to another with frequent interruptions and competing deadlines.
• Must be able to prioritize workload.
• Strong attention to detail and follow-up skills required.
• Strong written and verbal communication skills
• Provides ongoing support to others as needed.
• Communication with multiple internal departments, hiring managers and leaders within the organization.
• Willing to work occasional evenings and weekends.
• Perform other duties as assigned.

COMPUTER SKILLS

• Experience utilizing an Applicant Tracking System or CRM system.
• Recruitment platforms and job boards (Indeed, LinkedIn, etc.)
• Video conferencing tools (Zoom, Microsoft Teams)
• Microsoft Suite
• Contact management software.
• Email
• Use of typical office equipment
• Internet software

Think Together is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, gender expression, pregnancy, childbirth or related medical conditions, religious creed, physical disability, mental disability, age for individuals age 40 and over, medical condition (as defined by state law (for example, cancer or genetic characteristics or HIV/AIDS), marital status, military and veteran status, sexual orientation, genetic information, citizenship status or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.