Recruiter

City of Allen; Allen (TX); On-site; USD 64,000 - 92,000; Full time

Job summary

The City of Allen is seeking a Recruiter to lead full-cycle recruitment and onboarding for a range of city departments. You will partner with hiring managers, manage postings, conduct interviews, and coordinate onboarding activities to ensure a smooth candidate experience.

Ideal candidates bring a Bachelor's degree (or equivalent experience), 4+ years in HR, and knowledge of EEO/ADA compliance. SHRM/HRCI certifications are preferred. This is a full-time, on-site role based in Allen, TX.

Qualifications

• High School diploma or equivalent plus four (4) years of progressively responsible HR experience or a Bachelor's degree in a related field.
• Professional HR certification from SHRM, HRCI, or World at Work preferred.
• Must be able to pass required pre-employment screenings, CJIS and fingerprint check.

Responsibilities

• Administers the full cycle recruitment process by providing guidance to hiring managers, generating job postings, managing the City’s online application system and recommending changes, sourcing applications, creating marketing materials for vacancies, researching advertising opportunities, conducting skills testing, and communicating with candidates
• Provides guidance and training to hiring managers on system usage and requirements; ensures job requirements are clearly communicated and candidates are assessed against criteria
• Executes onboarding by guiding new hires, assisting with new hire documents, reporting (I-9/E-Verify), maintaining employee records, and ensuring access to timekeeping systems
• Makes conditional job offers, coordinates pre-employment screenings and background checks
• Leads new employee orientation (NEO) and onboarding materials to integrate new hires into City policies and procedures
• Evaluates recruitment programs for compliance and effectiveness; compiles statistics and reports including EEO compliance
• Keeps up-to-date on federal/state/local laws and HR trends; tests HRIS integrations
• Completes special projects with HR team; responds to ad hoc recruitment requests
• Coordinate recruitment events and assist with event logistics
• Advise applicants and the public regarding City employment policies and processes
• Coordinate Police/Fire entrance and promotional testing and ensure test security

Skills

Full-cycle recruitment

Sourcing techniques

Employer branding

HRIS

ATS

Communication

Education

Bachelor's degree in related field

Tools

ATS

HRIS

Job description

Recruiter

HIRING RANGE: $2,446.96 - $2,997.62 BIWEEKLY

FULL SALARY RANGE: $2,446.96 - $3,548.29 BIWEEKLY

Contract: Full-time (40 hours/week)

Location: Allen, TX – City of Allen

Join the City of Allen—a vibrant community of over 100,000 residents where strong economic growth, excellent schools, and an exceptional quality of life make it a great place to live, work, and play.

Our mission is simple: “To achieve excellence in managing community development and city services, continually enhancing the quality of life and public confidence.”

At the City of Allen, our employees bring the PRIDE values to life:

• People First– Prioritizing others
• Respect– Treating everyone with courtesy and dignity
• Integrity– Serving with honesty and trust
• Deliver– Following through and exceeding expectations
• Excel– Driving innovation and continuous improvement

We do Work that MATTERS! Join a team that serves our community and makes a real impact every day. Learn more about the City of Allen at allentx.gov

The purpose of this position is to provide professional-level assistance to the Human Resources Department by facilitating recruitment and onboarding functions, ensuring compliance with applicable laws, and delivering a seamless employee experience. This role combines strategic recruiting initiatives and efficient onboarding processes to meet the City’s staffing needs.

ESSENTIAL JOB FUNCTIONS

• Administers the full cycle recruitment process by providing guidance to hiring managers, generating job postings, managing the City’s online application system and recommending changes, sourcing applications, creating marketing materials for vacancies, researching alternative advertising opportunities, conducting skills testing, and communicating with candidates
• Provides guidance and training to hiring managers by creating and maintaining access to the online application system, training managers on the system usage and requirements; working with hiring managers and interview teams to ensure job requirements and expectations are clearly communicated and candidates are assessed against appropriate criteria; and following up regularly with respective hiring managers and candidates to ensure timeliness of the recruitment process
• Executes the onboarding process by providing guidance to new hires, aiding in the completion of new hire documents, submitting required reporting such as I-9's, E-Verify and State of Texas New Hire Report, classifying documents for retention, creating employee records, ensuring new employees’ access to time keeping system and tracking certifications and licensures
• Makes conditional job offers for employment; confirms formal job offers and start dates; coordinates and monitors results of pre-employment drug screenings, physical examinations, driver’s licenses, and background checks for individuals offered employment
• Provides guidance and training for new hires by leading and developing the new employee orientation (NEO) experience and assisting in the integration of the new employee by educating employees on city policies and procedures
• Evaluates recruitment programs and processes to ensure effectiveness and conformance to applicable laws and regulations by compiling quarterly recruitment statistics for department directors, completing required EEO and other government required reporting, reviewing testing standards, assessing disparate impact of salary offers, maintaining current knowledge of EEO guidelines, ADA requirements, and other applicable law and regulations
• Ensures compliance with federal, state, and local laws by staying up to date on trends, techniques, and developments in human resources, as well as performing system testing for HRIS integrations
• Completes special projects by collaborating with Human Resources team members and responding to ad hoc requests from city departments.
• Evaluate, coordinate, participate in, process paperwork for and attend recruitment events as needed. Purchase recruitment event registration and giveaway items
• Advise applicants and the public regarding City’s employment policies and processes
• As assigned, coordinate Police and Fire entrance and promotional testing; enforce test security procedures/practices to ensure the integrity and quality of examination material; provide exam proctoring and scoring, test review administration and appeal preparation.

JOB REQUIREMENTS

Education & Experience

• High School diploma or equivalent plus four (4) years of progressively responsible Human Resources experience or a Bachelor's degree in a related field.

Certification and Other Requirements

• Valid Class C Driver's License.
• Professional Human Resources certification from SHRM, HRCI, or World at Work preferred.

Special Requirements

• Must be able to pass required pre-employment screenings, CJIS and fingerprint check, and have the ability to comply with state and federal requirements for Criminal Justice Information Security standards.

SUPPLEMENTAL INFORMATION

Knowledge of:

• Full-cycle recruitment strategies, sourcing techniques, and employment branding.
• Federal, state, and local employment laws (EEO, ADA, FLSA, FCRA, etc.).
• Human Resources best practices, including onboarding and orientation processes.
• HRIS and applicant tracking systems (ATS), including system functionalities and integrations.
• Principles and practices of public sector human resources administration.
• Document retention requirements and personnel file management.
• Metrics and analytics related to recruitment, selection, and compliance.
• Diversity, equity, and inclusion in hiring and onboarding practices.

Skilled in:

• Managing end-to-end recruitment and onboarding processes.
• Guiding and training hiring managers and new employees.
• Creating and analyzing recruitment reports and compliance documentation.
• Communicating effectively with internal and external stakeholders.
• Coordinating background checks, drug testing, and credential verifications.
• Developing engaging orientation programs and onboarding materials.
• Maintaining confidentiality and handling sensitive HR data with integrity.
• Adapting to changes in employment regulations and HR technologies.
• Writing clear and professional correspondence, job postings, and reports.

PHYSICAL DEMANDS / WORK ENVIRONMENT

• Work is primarily performed in a standard, climate-controlled office setting.
• Requires prolonged periods of sitting, standing, and walking.
• Frequent use of hands and fingers to operate computers and other office equipment.
• Visual acuity to read printed materials and computer screens.
• Verbal and auditory ability to communicate effectively in person and by phone.
• Occasional bending, kneeling, reaching, pushing, or pulling to access materials or equipment.
• Ability to lift up to 10 lbs. occasionally or negligible weights frequently.
• May require travel between job sites or attendance at off-site meetings or events.

The City of Allen is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, national origin, sex, religion, age, disability, genetic information, or military status in employment or in the provision of services.

The City of Allen participates in the federal e-Verify program to confirm the employment eligibility of all new hires. All applicants must be legally authorized to work in the United States.