Recreation Maintenance Supervisor

Village Management Services, Inc; California; On-site; USD 70,000 - 90,000; Full time

Job summary

Village Management Services, Inc. is seeking an Operations Supervisor for Recreation Facilities. The role involves supervising staff across maintenance and related disciplines, coordinating with contractors, and ensuring timely completion of work orders.

The supervisor will develop work plans, oversee training and safety programs, and maintain detailed records of maintenance activity. Responsibilities include coordination with management and residents, evaluating contractor work, and ensuring

Qualifications

• Experience supervising staff in maintenance or operations.
• Ability to plan and schedule work programs and training.
• Familiarity with coordinating contracted services for facilities.

Responsibilities

• Plans, schedules and supervises ongoing activities of staff in maintenance and construction related areas.
• Supervises work with union and non-union staff and interfaces with residents and contractors.
• Develops work programs, plans and oversees training and safety initiatives.
• Coordinates contracted services and inspects contractor work for quality.
• Manages work order systems and tracks progress to ensure timely completion.
• Maintains records of maintenance logs and equipment service history.
• Communicates maintenance schedules and facility conditions to residents and staff.
• Directly supervises maintenance personnel and prioritizes daily tasks.

Skills

Staff supervision

Maintenance planning

Contract management

Safety training

Tools

Microsoft Office

Microsoft Projects

Job description

Job Description

601-Recreation Admin -5044-601 Recreation Operations Supervisor

JOB SUMMARY:

Under direction, plans, schedules and supervises ongoing activities of staff performing work in multiple areas of maintenance and construction related disciplines and supervises similar work performed by outside contractors. Performs related work as required.

Supervision may be exercised over union personnel through foremen and or non-union clerical and technical staff. Work involves regular contact with other departments, divisions, residents, and contractors.

ESSENTIAL FUNCTIONS:

Confers with the Manager and or Assistant Director or Director concerning objectives, new or revised policies, and short- and long-range programs related to building maintenance, repair, construction, and operational issues. Plans and implements programs in accordance with established objectives.

Develops work programs and schedules. Supervises and directs the work of staff. Plans and oversees training and safety programs. Selects and evaluates employees and provides timely and constructive performance feedback.

Supervises field operations and oversees work performed by outside contractors. Coordinates and schedules contracted services related to building maintenance and repairs.

Assists with evaluation and preparation of contracts. Verifies completion and quality of contractor work and approves invoices.

Coordinates interdepartmental activities and supports completion of projects generated by other divisions. Interfaces with management, utilities, municipal, and private representatives as required.

Develops work plans for audits, research, and operational reviews. Assesses manpower, scheduling, cost, and time requirements.

Manages work order systems, including reviewing requests, assigning tasks, tracking progress, and ensuring timely completion. Monitors and escalates high priority or aging service requests.

Maintains records of completed work, maintenance logs, and equipment service history. Reviews inventory levels and coordinates supply requisitions.

Performs or assists with general building and grounds maintenance tasks as operational needs require.

Evaluates issues, summarizes findings, and develops recommendations. Prepares and presents reports as directed.

Works effectively with staff, residents, and others by communicating clearly, addressing issues constructively, and maintaining professional working relationships.

Drives a vehicle to various facilities, meetings, workshops, and other job- related responsibilities.

Maintains regular attendance and performs all duties on site.

When assigned as Operations Supervisor for the Damage Restoration Division:

Supervises the moisture intrusion and damage remediation inspections and operations staff. Serves as coordinator for emergency and insurance-related repair activities.

When assigned as Operations Supervisor for the Maintenance Services or Maintenance Operations Division:

Must have advanced knowledge of Microsoft Office and a basic knowledge of Microsoft Projects.

When assigned as Operations Supervisor for the Recreation Department:

Coordinates maintenance and ensures operational readiness of recreation facilities including clubhouses, pools, courts, and common area amenities, and oversees pool facility operations in coordination with the pool technician to ensure compliance with applicable health and safety standards.

Directly supervises a General Maintenance Worker and Senior Facilities Pool Technician, including assigning, scheduling, and prioritizing daily work based on operational needs and staffing capacity. Monitors work progress and ensures timely follow up on maintenance activities and conducts regular check-ins and performance evaluations for assigned staff.

Coordinates with internal departments and contractors to resolve maintenance and operational issues specific to recreation facilities. Conducts routine inspections of facilities and equipment, documents deficiencies, and coordinates corrective action. Communicates with residents, management, and staff regarding maintenance schedules, service interruptions, and overall facility conditions related to recreation areas.

NON-ESSENTIAL FUNCTIONS:

Assists with priority projects and preparation of annual budget estimates. Maintains records related to materials, supplies, and project history.

Researches, designs, and implements special projects including cost estimates.

Photographs areas related to division projects. Evaluates equipment and identifies departmental needs.

Resolves departmental and residen