Recreation Coordinator (Sports Facilities) 2026

City of Waukesha; Waukesha (WI); On-site; USD 20,664 - 27,552; Full time

Job summary

City of Waukesha is seeking a Recreation Coordinator (Sports Facilities) to supervise softball, kickball, baseball, soccer, and rental activities at Saratoga, WRO, and Mindiola facilities. The role requires leadership, scheduling, safety oversight, and partnership with the Recreation Supervisor – Sports.

Responsibilities include season coordination, awards, weather and rainout planning, and site maintenance coordination. This is a hands-on, outdoor role with evening and weekend hours as needed.

Qualifications

• Experience in youth baseball, softball, T-ball, and Soccer programming.
• Strong leadership and supervisory skills.
• Ability to communicate clearly and work with staff and the public.
• Strong organizational skills and attention to safety.

Responsibilities

• Coordinate pre-season activities including game scheduling and scorekeeper scheduling.
• Supervise complex during league games, enforce rules, and monitor safety.
• Maintain inventory of supplies and records; file reports and end-of-season summary.
• Assist with rainout scheduling and coordination with coordinators and maintenance.
• Maintain websites and information lines with updates and standings.
• Organize and distribute end‑of‑season awards and supervise tournaments.

Skills

Leadership

Supervision

Communication

Organizational skills

Sports programming knowledge

Computer skills

Education

First Aid & CPR certification

Job description

Recreation Coordinator (Sports Facilities)

Location: Saratoga, William R. Oliver Youth Complex (WRO), and Mindiola

Department: Waukesha Parks, Recreation & Forestry

Reports To: Recreation Supervisor – Sports

Wage: Starting at $18.00

Primary Function

The Recreation Coordinator is responsible for the coordination and daily supervision of WPRF Adult Softball/Kickball Leagues held at Saratoga Complex and Buchner Parks; Youth Baseball, Softball, T‑ball Leagues at WRO; WPRF Youth Soccer and supervising outside rentals at Saratoga, WRO and Mindiola.

Major Duties and Responsibilities

• Coordinates assigned pre‑season activities, including assisting with game scheduling and scorekeeper scheduling.
• Responsible for inventory of supplies needed at the Complex.
• Supervises the Complex during all league games, including opening and closing the Complex, continually evaluating games and staff, promoting a safe environment and enforcing park and program rules; periodically observes Kickball games at Buchner Park.
• Follows procedures for formal protests and reports to Recreation Supervisor – Sports.
• Ensures general safety of all participants by responding to emergencies, documenting accidents, and following emergency action plans for weather‑related incidents.
• Coordinates with Recreation Supervisor – Sports and grounds maintenance staff to determine playability regarding weather and grounds conditions.
• Assists with schedules and rainout dates.
• Organizes and distributes awards at the end of the season.
• Assists with scheduling of and supervision of the Softball City Tournament (Adult Leagues only).
• Maintains the WPRF Adult softball website, including standings and weather updates; updates the WPRF Information line as needed.
• Maintains files of correspondence, forms, records, reports, and other materials in accordance with departmental policies and procedures.
• Completes end‑of‑season report.
• Performs other tasks as requested or needed.

Work Schedules (Tentative)

• Saratoga (April – October): Half an hour before game time, hour after games conclude; times may be adjusted.
• WRO (April – July): One hour before game time, hour after games conclude; times may be adjusted.
• Mindiola (March – October): Monday–Thursday 5:15 pm – 10:00 pm; Saturday 8:30 am – 4:00 pm; Sunday 9:45 am – 7:15 pm; additional hours may be available.

Position Qualifications

• Must be 21 years of age or older.
• Experience in and/or knowledge of youth baseball, softball, T‑ball, Adult Softball/Kickball, and Soccer programming.
• Strong leadership and supervisory skills.
• Ability to communicate, be courteous and cooperate with other staff and the public.
• Strong organizational skills.
• Ability to operate computer software and other office equipment.
• Certification in First Aid and CPR (or willingness to obtain).

The City of Waukesha is an Equal Opportunity Employer.