Recreation Coordinator - Frederick Douglass Park

City of Indianapolis and Marion County; Indianapolis (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

City of Indianapolis and Marion County seeks a Program Coordinator to oversee facilities, programs, and services for Indy Parks & Recreation. This role covers aquatic and day camp activities, sporting programs, events, and service delivery across varied environments and weather conditions.

The incumbent must demonstrate independent judgment when policies are unavailable and ensure safety, compliance, and accurate reporting. Strong communication and customer service are essential.

Qualifications

• Bachelor's degree in Education, Physical Education, Recreation Administration or related field preferred.
• One year of related work experience may be substituted for each year of formal education.
• Must be at least 21 years of age.
• Ability to plan and organize events and meetings with agendas and timelines.
• Ability to communicate effectively in oral and written form.
• Customer service oriented; knowledge of Word, Excel, Publisher.
• Indiana operator's license required; NYSCA Clinician Certification possible; CPRP preferred.

Responsibilities

• Designs, implements, and evaluates programs including aquatic, day camp, recreational, and sports programs.
• Schedules classes and assists in leading classes.
• Follows Indy Parks and Recreation policies and procedures.
• Interacts with community committees and boards as requested by supervisor.
• Assists in recruiting, hiring, training, evaluating, and advising on-site personnel, volunteers, and contractors.
• Supervises safety of all participants in the program.
• Coordinates with managers, risk manager to assess safety and ensure a safe experience for all park patrons.
• Maintains and coordinates program communications in-house and with the community.
• Works with Communications team to market and promote programs and events.
• Uses software platforms to organize, document, track, and monitor work (ActiveNet, InforPS, Microsoft Office, Peoplesoft, NeoGov, WebEx).
• Maintains records for reporting and audit and ensures confidentiality.

Skills

Event planning

Customer service

Communication skills

Team coordination

Safety awareness

Education

Bachelor's degree in Education, Physical Education, Recreation Administration

Tools

Word

Excel

Publisher

Job description

Position is responsible for the coordination and daily operational tasks for facilities, programs, and services at Indy Parks & Recreation. Responsibilities may incorporate all facets of recreational and sports programming, aquatic, day camp, and service delivery in various physical environments and weather conditions. Established policies and procedures control actions. Incumbent is required to exercise occasional independent judgment when there are no available policies and procedures and errors in judgment may cause inconsistencies and inconveniences as well as regulatory and budgetary problems. Ability to recognize the need for intervention with any aspect of the program and to notify the immediate supervisor accordingly is critical.

Agency Summary

With over a century of history advancing the value of parks, Indy Parks is committed to protecting and enhancing the community's assets for the future. We will be a leader in making Indianapolis a vibrant, happy, and healthy place to live. By providing premier greenspaces and recreation opportunities, we welcome all residents, regardless of race, gender, socio-economic status, ability, or identity, to connect to nature, to the community, and to themselves. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.

• Designs, implements, and evaluates programs and services to include coordinating aquatic, day camp, recreational, and sports programs, special events, and field trips
• Schedules classes and assists in leading classes
• Follows all Indy Parks and Recreation policies and procedures
• Interacts with the community committees and other assigned committees and boards as requested by supervisor
• Assists in recruiting, hiring, training, evaluating, and advising on-site personnel, volunteers, and contractors
• Supervises all participants' safety while in the program
• Coordinates with managers, regional manager, and risk manager to assess and address safety concerns and ensure a safe experience for all park patrons
• Coordinates daily program communications in house as well as to the community
• Works with Communications team to develop and implement a marketing/promotion plan for promoting programs and events to surrounding community and appropriate user groups
• Utilizes social media platforms to highlight programs and services
• Responsible for proper collection and depositing of revenues
• May be required to fill out reports and forms
• Supervises the use of supplies, equipment, and facilities
• Sets up and break down for regular scheduled activities and events
• Enforces rules and regulations
• Responsible for cleanliness and general appearance of work site and provide a positive image between department and community
• May be responsible for completing inspections and coordinating with supervisors, maintenance teams, risk manager, and DPW to ensure the safety of the park for patrons and staff
• Supports and assists participants, volunteers, and staff while in program activities
• Maintains all necessary records and files for reporting and audit
• Uses software and variety of technology platforms to organize, document, track, and monitor work including, but not limited to, ActiveNet, InforPS, Microsoft Office Suite, Peoplesoft, NeoGov, and WebEx
• Supports managing customer service relations at the park location including all forms of communication with the public and marketing of programs and services
• Must maintain confidentiality at all times
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time

Bachelor's Degree in Education, Physical Education, Recreation Administration, and/or related field preferred. One (1) year of related work experience may be substituted for each year of formal education. Must be at least 21 years of age. Must be self-motivated and dependable. Ability to plan and organize events and meetings to include agendas and timelines. Ability to coordinate multiple projects and meet various deadlines is a must. Ability to communicate effectively in both forms - oral and written. Must be customer service oriented. Must of knowledge of work processing software such as Word, Excel, and Publisher. Licenses / certifications required: Valid Indiana operator's license required. Ability to obtain NYSCA Clinician Certification and prefer CPRP (Certified Parks & Recreation Professional) CPR and First Aid Certificate. Candidate must be comfortable working within a diverse organization and have a fluency in and commitment to matters of equity and inclusion.

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions.

Physical Conditions

1. Sitting at a desk the majority of the day
2. Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds
3. Tasks may involve extended periods of time at keyboard or workstation
4. Tasks require the ability to perceive and hear sounds and see visual cues or signals
5. Tasks require the ability to communicate orally

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.