Recreation Coordinator Assistant II - Reservations

City of Grapevine; Grapevine (TX); On-site; USD 17,000 - 25,000; Full time

Job summary

City of Grapevine is seeking an RCA I to support Parks and Recreation programs and facility operations. The role involves assisting with registrations, event setup, and daily duties across multiple recreation areas.

You will interact with the public, coordinate with volunteers, and help maintain clean, safe facilities. Applicants should have a high school diploma or GED, be 18+, and able to work evenings/weekends.

Qualifications

• Ability to use a calculator and perform basic math functions.
• Proficient with computers (desktops, tablets, smartphones).
• Ability to handle cash accurately and follow cash procedures.
• Clear written and oral communication with the public and staff.
• Ability to lead or work with staff, volunteers, youth, vendors and customers in a fast-paced environment.
• Physical ability to work outdoors and lift up to 40 pounds.

Responsibilities

• Oversee daily operation of facilities and programs, including opening/closing duties.
• Assist with program registrations and events, including computer-based registration.
• Set up and tear down for programs/events and maintain facilities.
• Provide excellent customer service and respond to public inquiries.
• Maintain housekeeping and safety standards in facilities.
• Ensure safety protocols are followed by spectators and participants.
• Complete reports and communicate with supervisors.

Skills

Basic math

Computers

Cash handling

Communication

Teamwork

Outdoor work

Education

High school diploma or GED

Job description

Serves as support to the Parks and Recreation Department in various roles under The REC, Active Adults, Athletics, Athletic Maintenance, Aquatics, Community Events, Hospitality Services, Lake Parks, Outdoor Recreation classes/camps, Volunteer Services, Reservations, and/or Therapeutic Recreation.

1. 1. Attends to the daily operation of facilities and programs including opening and closing duties and directing RCA I's when necessary; assists with various recreation programs, hospitality/concessions, leagues and community events.
2. 2. Assists with program registrations, including periods of intensive computer processing with custom registration system.
3. 3. Assists with program and event set up, tear down and implementation, including working both inside and outside in various locations and conditions.
4. 4. Provides excellent customer service by responding to customers’ questions and needs in a timely manner.
5. 5. Performs and oversees the general maintenance and housekeeping duties in Parks and Recreation Department facilities and/or Grapevine/Colleyville Independent School District facilities.
6. 6. Ensures the safety of all spectators and participants in programs and facilities; ensures that safety protocols are being adhered to.
7. 7. Completes various reports and submits them to the appropriate supervisor.
8. 8. Performs related duties as directed when such duties are a logical and appropriate assignment to the position.
9. 9. Regular and timely attendance are required for this position.
10. 10. Interacts professionally and respectfully with the public, coworkers, volunteers, customers, vendors and others in the course of daily work.

Additional Duties when assigned to Reservations:

1. 1. Prepares the room/facility for the reservation/party prior to the event, cleans the room/facility at the end of reservation/party and prepares it for the next rental.
2. 2. Greets and welcomes reservation holders and their guests.
3. 3. Escorts the renter to the proper room/location.
4. 4. Organizes and facilitates games and/or activities as applicable for a party.
5. 5. Works at off-site venues without supervision.
6. 6. Helps to create and ensure a safe program environment which may include program set-up and clean-up and general cleaning of spills, bodily fluids, etc. as the program dictates and/or notify facility staff.
7. 7. Acts as a representative of the Parks and Recreation Department, upholds and exemplifies department policies and guidelines in all aspects of job performance and in relationships with children, families and district employees as outlined in the department employee handbook.
8. 8. Communicates all pertinent rental information (incidents or injuries, needs, or concerns) to immediate supervisor or department program administrator.
9. 9. Facilitates conflict resolution and solves problems independently.
10. 10. Attends and participates in department-provided training, in-services and training.

11. Work evenings and weekends.

SKILLS, KNOWLEDGE AND ABILITIES

• Ability to use a calculator and do basic math functions.
• Proficient in operating computers such as desktops, iPads, smart phones.
• Ability to perform cash handling duties and demonstrate an understanding of proper cash handling procedures.
• Must have good written and oral communication skills and be able to deal effectively with the public.
• Ability to lead and/or work with staff, volunteers, youth, vendors, and customers in a fast-paced environment.
• Must have physical ability to work outdoors, lift up to 40 pounds, load, move, and set up various equipment needed for the camp, event, or class.

EDUCATION, EXPERIENCE AND OTHER REQUIREMENTS

• High school diploma or GED and 18 years of age or 2 years of full-time equivalent experience as a RCA I required.
• Must have physical ability to accomplish job tasks and work outdoors as required.
• Must possess or obtain upon hire CPR certification.
• Must pass a Federal/National criminal background check. Must have a valid Texas driver’s license with an acceptable driving record as defined by City policy.
• Must pass a pre-employment drug screen.
• Must be able to work various times and be available nights, weekends and some holidays.

WORKING CONDITIONS

While performing the essential functions of this position the employee is rarely exposed to disagreeable environmental factors. There will be some exposure to:

• Bright/dim light
• Dusts and pollen
• Extreme heat and/or cold
• Wet or humid conditions
• Extreme noise levels
• Animals/wildlife
• Vibration
• Fumes and/or noxious odors
• Traffic
• Moving machinery

Safety equipment such as gloves, goggles, hard hats, safety vests, steel-toe boots, back support belts, and seat belts are provided and must be worn as required by department procedures and good safety practices.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job entails moderate physical labor, which requires strength and agility. While performing the duties of this job, the employee frequently is required to stand; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk and hear. The employee is occasionally required to sit or stand. The employee must occasionally lift, shovel, and carry 15 to 50 pounds and exert up to 45 pounds of force. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. They are not intended to be an exhaustive list of responsibilities, duties and skills required. This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and the job requirements change.