Recreation Coordinator

Borough Of Quakertown; Quakertown (Bucks County); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Fully paid family health insurance (m/

Paid vacation, sick leave, and public/

457(b) and 401(a) plans

Life Insurance

Job summary

The Borough of Quakertown is seeking a Recreation Coordinator to lead and coordinate a diverse slate of programs, events, and services within the Parks and Recreation Department. You will support day-to-day operations while overseeing K.I.D.S.

Camp, managing registrations, and communicating with participants and families. You will develop new programs, supervise seasonal staff, and collaborate with the Director on community events and concert series.

Qualifications

• Bachelor's degree in Recreation Management, Parks and Recreation, Communications, or a related field; equivalent combinations of education and relevant experience will be considered.
• Previous experience coordinating recreational programs, special events, summer camps, or similar activities preferred.
• Experience supervising or providing direction to staff and volunteers preferred.
• Ability to plan, organize, and prioritize multiple projects and responsibilities while meeting deadlines.
• Strong organizational skills, attention to detail, and ability to maintain accurate records.
• Ability to work independently, take initiative, exercise sound judgment, and solve problems effectively.
• Proficiency with Microsoft Office and other standard computer applications, with the ability to learn department-specific software, including MyRec and Eventbrite.
• Ability and willingness to work evenings, weekends, and occasional holidays as required by department activities and events.

Responsibilities

• Plan, develop, and coordinate recreational programs, including securing instructors, scheduling activities, managing registrations, and communicating with participants.
• Develop and implement new in-house recreational programs and activities that utilize department staff, volunteers, facilities, and resources.
• Collaborate with the Director to identify programming opportunities, expand offerings for different ages and interests, and evaluate programs based on participation, community needs, and feedback.
• Collaborate with the Director and department staff to plan and execute Borough community events, coordinates event logistics, and may serve as lead coordinator for specific events with support from the Director and department staff.
• Assist the Director with planning and on-site operations for the Sounds of Summer Concert Series and other department-sponsored activities.
• Respond to phone and email inquiries regarding programs, events, rentals, ticket sales, and general department information.
• Maintain accurate program and participant records, including registration databases and financial documentation.
• Assist with maintaining department webpages, online registration information, and promotional materials.
• Maintain organized event and program records, planning timelines, budgets, and procedures to support efficient department operations.
• Evaluate events and programs, gather participant feedback, and recommend improvements for future activities.
• Perform other related duties as assigned by the Director of Parks and Recreation.

Skills

Program coordination

Event planning

Staff supervision

Communication skills

Administrative tasks

Education

Bachelor's degree in Recreation Management or related field

Tools

Microsoft Office

MyRec

Eventbrite

Job description

The Recreation Coordinator, under the direction of the Director of Parks and Recreation, is responsible for coordinating and delivering a variety of recreational programs, events, and services while supporting the day-to-day operations of the Parks and Recreation Department. Primary responsibilities include recreation program development, special event planning and coordination, oversight of the K.I.D.S. Camp program, and administrative support.

This is a full-time, 40-hour-per-week position requiring flexibility to work a varied schedule. Typical office hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., with frequent evening and weekend work during peak program and event seasons and occasional holiday hours. Work schedules are adjusted in coordination with the Director to accommodate program and event responsibilities.

Supervision

Directly supervises seasonal K.I.D.S. Camp staff.

K.I.D.S. Camp

Oversee the planning and daily operations of K.I.D.S. Camp, including schedules, themes, activities, field trips, and special visitors.

Supervise, train, and schedule seasonal camp staff to ensure a safe, organized, and positive experience for participants.

Coordinate camp registration, parent communications, and other administrative responsibilities associated with camp operations.

Recreation Programs

Plan, develop, and coordinate recreational programs, including securing instructors, scheduling activities, managing registrations, and communicating with participants.

Develop and implement new in-house recreational programs and activities that utilize department staff, volunteers, facilities, and resources.

Collaborate with the Director to identify programming opportunities, expand offerings for different ages and interests, and evaluate programs based on participation, community needs, and feedback.

Special Events

Collaborate with the Director and department staff to plan and execute Borough community events, coordinates event logistics, and may serve as lead coordinator for specific events with support from the Director and department staff.

Assist the Director with planning and on-site operations for the Sounds of Summer Concert Series and other department-sponsored activities.

Administrative Support

Respond to phone and email inquiries regarding programs, events, rentals, ticket sales, and general department information.

Maintain accurate program and participant records, including registration databases and financial documentation.

Assist with maintaining department webpages, online registration information, and promotional materials.

Maintain organized event and program records, planning timelines, budgets, and procedures to support efficient department operations.

Evaluate events and programs, gather participant feedback, and recommend improvements for future activities.

Perform other related duties as assigned by the Director of Parks and Recreation.

Community Engagement and Coordination

Recruit, coordinate, and oversee volunteers supporting department events and programs.

Develop and maintain positive working relationships with vendors, instructors, participants, volunteers, and community partners.

Job Location

This position is mainly located at the Quakertown Borough Municipal Building, although, there is traveling off site to various locations within and outside the Borough.

Knowledge, Experience, Education & Training

Bachelor's degree in Recreation Management, Parks and Recreation, Communications, or a related field; equivalent combinations of education and relevant experience will be considered.

Previous experience coordinating recreational programs, special events, summer camps, or similar activities preferred.

Experience supervising or providing direction to staff and volunteers preferred.

Ability to plan, organize, and prioritize multiple projects and responsibilities while meeting deadlines.

Strong organizational skills, attention to detail, and ability to maintain accurate records.

Ability to work independently, take initiative, exercise sound judgment, and solve problems effectively.

Ability to work collaboratively, accept feedback, and adapt to changing priorities and circumstances.

Creativity and enthusiasm for developing recreational programs, activities, and community events.

Strong written and verbal communication skills and the ability to establish positive working relationships with Borough staff, community members, vendors, and other stakeholders.

Proficiency with Microsoft Office and other standard computer applications, with the ability to learn department-specific software, including MyRec and Eventbrite.

Basic budgeting, financial tracking, and mathematical skills.

Ability and willingness to work evenings, weekends, and occasional holidays as required by department activities and events.

Ability to represent the Borough of Quakertown professionally and provide courteous, responsive customer service.

Physical Requirements

Ability to perform office duties involving prolonged periods of sitting, standing, and computer use.

Ability to stand, walk, and move throughout indoor and outdoor facilities for extended periods, particularly during programs, camps, and special events.

Ability to bend, stoop, kneel, reach, push, and pull as necessary to perform job responsibilities.

Ability to occasionally lift and carry materials, supplies, and equipment weighing up to 45 pounds.

Ability to perform duties in varying outdoor weather conditions during programs and special events.

Additional Requirements

Must possess a valid Pennsylvania Driver’s License.

Must be able to pass required background checks in accordance with the Borough of Quakertown hiring process.

Salary & Benefits

$24.00 to $26.00 per hour depending on qualifications and prior experience

• Fully paid family health insurance (medical, dental, and vision)
• Paid vacation, sick leave, and holidays
• Access to a 457(b) deferred compensation plan (employee-funded) and 401(a) retirement plan (employer-funded)
• Life Insurance