PURCHASING AGENT - 55005228

Florida; Chipley (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Florida Department of Transportation (FDOT) is seeking a Purchasing Agent for District Construction in Chipley, FL. The role supports procurement, budgeting, invoices, and reporting for the District Construction unit.

The successful candidate will manage bid processes, coordinate with vendors, and ensure compliance with state purchasing rules, while contributing to project delivery and cost control.

Qualifications

• Budget management and/or procurement of goods and services.
• Record and file management.
• Ability to listen to and understand the needs of internal and external customers; communicate effectively orally and in writing.

Responsibilities

• Acquires commodities and contractual services under bid threshold through informal quotes, proposals, and MFMP; acts as P-Card holder and as Requestor in state systems.
• Prepares and processes purchase orders using Ariba; ensures timely payment of invoices and maintenance of records.
• Provides budget information, maintains budgetary records, updates spreadsheets, and reconciles budget for the district.
• Coordinates competitive solicitations and procurement of goods and services; tracks project progress and prepares monthly status reports.

Skills

Reading, understanding, and applying规?

Education

High school diploma or equivalent

Job description

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Requisition No:886473

Agency: Department of Transportation

Working Title: PURCHASING AGENT - 55005228

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

306 / DISTRICT CONSTRUCTION

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Amy Bowers

CONTACT PHONE NUMBER: 850-330-1253

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work.Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

District Construction Purchasing Agent / District Construction

This position will provide purchasing procurement, and administrative support for the office. It will also assist with budgets, contracts, invoices, and required reports.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

FDOT District Three headquarters

Chipley, Fl 32428

Your Specific Responsibilities:

Acquires commodities and contractual services under bid threshold through informal quote, proposal, and single source processes through the state’s eProcurement system MyFloridaMarketPlace (MFMP) and financial management service (FMS). Acts as a P-Card "Card Holder" for the unit and acts as "Requestor" on the State E-Procurement System Program and Financial Management Service (FMS). Inputs into systems on a daily basis or as necessary to achieve compliance with purchasing rules and procedures. Obtains competitive quotes/proposals as requested, either by telephone or in writing. Receives records and unpacks a variety of store items. Checks incoming materials for quantity and quality against purchase orders and/or invoices and places them in proper storage area. Manages the Construction Training Qualification Program (CTQP) budget for District. Reviews and monitors registration documents from various training source providers. Reviews all training invoices for accuracy and timely payment in accordance with Department policy and procedures.

Prepares and obtains authorized signature and distribution of: cover letters, notice to proceed work letters to contractors, notices of construction beginning and completion on State and District Construction contracts. Notifies, distributes and enters job data into PrC and Excel reports as project progresses from advertisement to completion. Prepares Monthly Status Report.

Coordinates unit activities involving competitive solicitations and procurement of goods and services. Provides budget information by management as requested to ensure spending meets budgetary requirements. Updates budget analysis spreadsheets and prepare reports as needed. Reconciles budget and maintain budgetary records for the unit.

Analyzes procurement requests, reviews specifications, provides instruction to project managers, coordinate critical events, reviews and evaluates quotes/proposals and issues Purchase Orders and written agreements. Compiles and provides tracking/production data as requested in various forms and maintains procurement files. Resolves complaints generated during performance of contract or purchase order. Confers with personnel, users and vendors to discuss defective or unacceptable goods or services and determines corrective action.

Prepares, reviews and processes purchase orders/direct orders using Ariba system and/or Purchasing Card. Responsible for the timely and accurate processing of vendor invoices and warrants for the payment of services rendered. Prepares and processes fiscal paperwork, i.e. Utility Invoice Transmittals, Contract Invoice Transmittals, Requisitions, Local Purchase Orders, travel forms, Individual Reimbursement Vouchers according to established procedures. Receives and submits invoices for payments meeting state determined purchasing guidelines. Provides support in the annual inventory process. Serves as the Unit's Records Custodian as per the Records Management and Distribution Procedure.

Research the Florida Department of Transportation (FDOT) and State contracts computer support programs to locate Minority Business Enterprise (MBE) vendors, obtain quotes, and purchase commodities and services

Performs other duties as assigned.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Budget management and/or procurement of goods and services
• Record and file management

Skills in:

• Reading, understanding, and applying applicable rules, regulations, policies and procedures

Ability to:

• Listen to and understand the needs of both internal and external customers
• Plan, coordinate, compete and track the status of assignments
• Follow oral and written instructions
• Communicate effectively orally and in writing
• Establish and maintain effective working relationships with others
• Collect information/data and review for accuracy and completeness
• Use office equipment, Microsoft software applications, and databases

Minimum Qualifications:

Minimum Qualifications (Required for CS Only): A high school diploma or its equivalent; 2 years experience in a related field can substitute for the high school diploma or equivalency.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Tuition waiver for public college courses

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, provide a letter of Registration Exemption from the SSS, or provide other documentation as proof of an exemption.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Aff…

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.