RECORDS TECHNICIAN - 55003959

State of Florida; Lake City (FL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental

Vision

Retirement plan

Paid holidays

Vacation & sick leave

Tuition waiver

Job summary

The Florida Department of Transportation seeks a Records Technician in Lake City, FL. You will manage the Electronic Document Management System (EDMS) for construction and maintenance records and support public records requests.

You will perform filing, retention, off-site storage, and disposal of records, coordinate access, and ensure compliance with state procedures, while collaborating with the Legal Office.

Qualifications

• High school diploma or equivalent; 2 years related experience may substitute.
• Experience with EDMS and records management preferred.
• Ability to follow procedures and maintain accurate records.

Responsibilities

• Performs EDMS storage for construction/maintenance records and QA/QC functions for publishing/archive.
• Assist Legal Office with public records requests and document retrieval.
• Maintain filing systems, retention, and off-site storage; ensure compliance with procedures.
• Coordinate access, retrieval, and disposal of records in central storage.

Skills

Office procedures

Records management

Rules understanding

Spelling & grammar

Planning & organizing

Office equipment

MS Office & databases

Customer service listening

Education

High school diploma or equivalent

Job description

RECORDS TECHNICIAN

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

State of Florida Department of Transportation

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work.Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

Lake City, FL 32025

Your Specific Responsibilities:

Performs the Electronic Document Management System (EDMS) storage of construction and/or maintenance projects. Perform the daily attribution and Quality Assurance/Quality Control (QA/QC) function in order to publish/archive documents identified by the Unpublished Document Report submitted by central office. Retrieves documents, either hard copy or EDMS, as requested by proper authority.

Assist Legal Office with public records requests for construction documentation to include locating and retrieving documents in EDMS and transferring information onto compact disk device or other storage media.

Type correspondence, organize and maintain filing systems to include: Records filing, retention and off-site storage, destruction, Public Records requests and Property Inventory Tracking via various management systems to ensure compliance with department procedures.

Direct and coordinate the accessing, reference, retrieval and disposal of records maintained in a central storage facility.

Review and approve/disapprove records disposition requests to purge records based upon retention requirement approved by the Department of State.

Maintain continuous control of the official copy of all completed records disposition requests for the office.

Recommends methods and procedures for the transfer or disposal of records.

Establishes and maintains a computerized program for tracking all records stored in a central storage facility.

Develops and maintains various electronic information/reports to include copier usage readings, phone lists, employee on-call reports, desk reference materials and other products.

Records Management and Property Inventory Tracking via various management systems, i.e. Records Retention and Destruction; to ensure compliance with department procedures.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Knowledge of office procedures and practices.
• Knowledge of records and files management.

Skills in:

• Skill in reading, understanding and applying applicable rules, regulations, policies and procedures.
• Skill in using correct spelling, grammar and punctuation.
• Skill in planning, organizing and coordinating work assignments.
• Skill in use of office equipment.
• Skill in microsoft software applications, and databases.
• Skill in listening to and understanding the needs of both internal and external customers.

Ability to:

• Ability to follow oral and written instructions.
• Ability to establish and maintain effective working relationships with others.
• Ability to collect information/data and review for accuracy and completeness.
• Ability to communicate effectively orally and in writing.

Other Job-Related Requirements:

This position will be required to respond before, during and following emergency situations.

Minimum Qualifications:

A high school diploma or its equivalent; 2 years experience in a related field can substitute for the high school diploma or its equivalent.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Tuition waiver for public college courses

SPECIAL REQUIREMENTS:

You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.

If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Aff the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at [phone] for assistance.

The State of Florida supports a Drug-Free workplace.

All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.