Records Supervisor

CoreCivic; Appleton (MN); On-site; USD 30,000 - 43,000; Full time

Job summary

CoreCivic seeks a Records Supervisor in a secure institutional setting to oversee inmate/resident records and files. The role involves supervising staff, maintaining accurate records, and coordinating with courts and local jurisdictions.

The ideal candidate will have a high school diploma or GED, experience in records management, and proficiency with Microsoft Word. A valid driver’s license and age of 21+ are required.

Qualifications

• High school diploma or GED; experience in records management preferred.
• Proficiency in Microsoft Word and other common software.
• Must be 21 years of age or older.
• Valid driver’s license required.

Responsibilities

• Supervise maintenance, updating, and disposition of inmate/resident records and files.
• Contact internal staff, local jurisdictions and courts regarding record information.
• Review and correct inmate/resident files; prepare records for transfers or archives.
• Monitor court dispositions and ensure bonds cover sentences.
• Maintain up-to-date discharge lists; process release documents.
• Direct creation/maintenance of general and inmate/resident files, ensuring confidentiality and security.

Skills

Records management

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Word

Job description

$26.62 per hour
At CoreCivic, our employees are driven by a deep sense of service, high standards of professionalism and a responsibility to better the public good. We are currently seeking a Records Supervisor who has a passion for providing the highest quality care in an institutional, secure setting. Come join a team that is dedicated to making an impact for the people and communities we serve.
The Records Supervisor supervises the maintenance, updating and disposition of all inmate/resident records and files.

• Routinely contacts internal staff, local jurisdictions and courts regarding inmate/resident record information.
• Supervise the assembly of inmate/resident files from all repositories; review inmate/resident records for compliance with policies and/or procedures; direct the correction of inmate/resident files, as necessary, and the preparation of records for transfers or archives.
• Receive all correspondence from courts and respond as necessary; verify that court bonds received fully cover all sentences of inmates/residents; and monitor disposition of inmates/residents returning from court.
• Maintain an up-to-date list of inmates/residents scheduled for discharge; process parole certificates, letters of discharge, release authorizations and release notifications.
• Direct the creation and maintenance of general and inmate/resident files in an organized manner, to include sorting, labeling, filing and retrieving, in accordance with corporate file retention and storage procedures; provide for confidentiality and security of records.
• Supervise assigned staff in the performance of their duties and evaluate as prescribed by the facility and corporate policy.

Qualifications

• High school diploma, GED certification or equivalent. Experience in records management in a correctional institution or office preferred.
• Proficiency in Microsoft Word for Windows, and other computer applications preferred.
• A valid driver's license is required.
• Minimum Age Requirement: Must be at least 21 years of age.

CoreCivic is a Drug Free Workplace & EOE– Including Disability/Veteran.