Records Clerk

CoreCivic; Lake City (FL); On-site; USD 19,000 - 28,000; Full time

Job summary

CoreCivic is seeking a Records Clerk to maintain, update and disposition inmate/resident records in a secure, institutional setting. You will assemble files from multiple repositories and ensure compliance with policies.

Responsibilities include handling court correspondence, monitoring dispositions, and preserving confidentiality while coordinating with staff, courts and external agencies. A valid driver's license is required.

Qualifications

• High school diploma or GED required.
• Experience in records management in a correctional setting preferred.
• Valid driver's license required.
• Proficiency with Microsoft Word, Excel and related software.

Responsibilities

• Maintain, update and disposition of inmate/resident records and files.
• Assemble files from repositories and ensure compliance with policies; prepare for transfers or archives.
• Handle court correspondence; verify bonds and monitor dispositions; coordinate with staff and courts.
• Keep records confidential and secure; manage discharge documents for inmates/residents.

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

$17.13 per hour

At CoreCivic, our employees are driven by a deep sense of service, high standards of professionalism and a responsibility to better the public good. We are currently seeking a Records Clerk who has a passion for providing the highest quality care in an institutional, secure setting. Come join a team that is dedicated to making an impact for the people and communities we serve.

The Records Clerk is responsible for the maintenance, updating and disposition of all inmate/resident records and files.

• Assemble inmate/resident files from all repositories; review all inmate/resident records for compliance with policies; verify and correct, as necessary, composition of inmate/resident files; and prepare records for transfers or archives as appropriate.
• Receive all correspondence from courts regarding inmates/residents and respond as necessary; verify that court bonds received fully cover all sentences of inmates/residents; and monitor disposition of the cases of inmates/residents following court appearances. Initiate contact with internal staff, local jurisdictions and courts regarding inmate/resident record information.
• Create and maintain up to date general and inmate/resident files in an organized manner, to include sorting, labeling, filing and retrieving, in accordance with corporate policies and/or procedures for file set-up, composition, retention and storage procedures; maintain confidentiality and security of records.
• Maintain an up-to-date list of inmates/residents scheduled for discharge; process parole certificates, letters of discharge, release authorizations and release notifications.

Qualifications

• High school diploma, GED certification or equivalent is required.
• Experience in records management in a correctional institution or office preferred.
• A valid driver's license is required.
• Proficiency in Microsoft Word, Excel and other personal computer applications preferred.
• Minimum age requirement: Must be at least 18 years of age.

CoreCivic is a Drug Free Workplace & EOE– Including Disability/Veteran.