Records Specialist III

Vermont State; Vermont; Hybrid; USD 22,000 - 31,000; Full time

Job summary

Vermont State University seeks a Records Specialist III to perform basic and specialized recordkeeping and reporting for the Center for Schools. Focused on data entry, document processing, and routine reports, the role supports cross-file systems and maintains logs and records.

Responsibilities include reviewing documents for accuracy, coding, updating computerized files, and generating standard information for supervisor requests. Partial remote work is available with the Castleton, VT location.

Qualifications

• Associate’s degree in business or other appropriate discipline.
• One to two years of clerical experience, or equivalent education/experience.
• Good reading, writing and math skills; familiarity with data entry systems.

Responsibilities

• Process documents related to student records and applications.
• Enter data in manual and computerized files; verify accuracy.
• Maintain Center files and logs; prepare standard reports on request.
• Review data for accuracy and compliance with policies; resolve discrepancies.

Job description

Records Specialist III# Vermont State University Careers## Records Specialist IIIApply: Partially Remote: Castleton, VT: Full time: Posted 2 Days Ago: R-2026595**BASIC FUNCTION**To perform a variety of basic and specialized recordkeeping and reporting tasks for a specialized records or information service or function of the Center for Schools, with a primary focus on basic computer data entry and manual recordkeeping, document processing, and routine report generation; perform related clerical/secretarial tasks.**ESSENTIAL DUTIES & RESPONSIBILITIES*** Process various documents related to a specific function, such as applications, student records, and the like.* Prepare/initiate documents; review incoming documents for accuracy and completeness; code documents; complete missing or inaccurate information; resolve discrepancies.* Enter data in manual and computerized information files, verify/edit to ensure accuracy, update files/records regularly; distribute or file documents as appropriate.* Maintain various specialized Center files and records, frequently involving cross-filing and/or cross-reference systems.* Maintain various logs and other manual recordkeeping systems related to assigned functions.* Compile a variety of standard information from both manual and computerized records and files for regular and special reports and in response to specific requests by supervisor or other CFS staff members.* Perform other specialized clerical or technical tasks related to the Center for School's primary function as assigned.* Perform regular record-keeping duties for the CFS:* Perform related duties as assigned. **SUPERVISION RECEIVED**Moderate supervision is received from the Director or Assistant Director of the CFS. **MINIMUM QUALIFICATIONS**Associate’s degree in business or other appropriate discipline, plus one to two years of relevant clerical experience, or a combination of education and experience from which comparable knowledge and skills are acquired. * Good general clerical/secretarial skills.* Experience in maintaining moderately complex filing and records systems. Previous experience with computerized information systems desirable, and possibly required.* Good reading, writing and math skills. Some bookkeeping/accounting training or experience may be desirable. Specific technical skills may be desirable.* Ability to deal effectively with a wide variety of VtSU personnel and students and/or outside individuals/organizations. **KNOWLEDGE, SKILLS, & ABILITIES** Knowledge: * Familiarity with technology and software used in educational settings and CFS* Commitment to continuous professional development and learning* Knowledge of data entry and record-keeping.* Knowledge of support personnel within the VTSC system and their roles Skills: * Strong interpersonal and communication skills* Excellent judgement and creativity* Effective communication and interpersonal skills* Excellent organizational and time management skills* Ability to multitask and prioritize tasks effectively* Good problem-solving and decision-making skills* Organized and an attention to detail* Perform all records management duties including preparing and maintaining accurate, timely and complete documents* Review accuracy of data entered into databases to ensure it is compliant with CFS policies and procedures* Perform other related tasks as assigned by Assistant Director/Director. Abilities: * Ability to be self-motivated in supporting the CFS Team* Ability to maintain accurate records and data* Ability to support a diverse community and promote diverse perspectives, cultures in an inclusive environment.* Ability to manage filing systems both online and offline* Ability to work under pressure and handle stressful situations* Ability to maintain effective interpersonal relationships* Ability to respond to customer queries and concerns* Ability to analyze situations and determine how they could be made better* Ability to gather information, make decisions, and respond to inquiries.Scheduled Hours Weekly:37.5Budgeted Wage for this Position:$19.13 per hourExempt Status:Non-ExemptGrade:S09Job Posting Responsibilities:Unit Determination:VSC Staff Federation - Vermont State Employees Association**This general outline illustrates the type of work that characterizes the job classification. It is not an all-encompassing statement of the specific duties, responsibilities, and qualifications of individual positions assigned to the classification.***VSC values individual differences that can be engaged in the service of learning. Diverse experiences from people of varied backgrounds inform and enrich our community. VSC welcomes all qualified applications, including those from historically marginalized and underrepresented populations. VSC is an Equal Opportunity Employer, in compliance with ADA requirements, and will make reasonable accommodations for the known disability of an otherwise qualified applicant. Please contact Human Resources for assistance with accommodations at [e-mail].*All new full-time employees and certain part-time employees will be subject to a criminal background check. Any offer of employment is contingent upon the satisfactory results of this check.**Equal Opportunity Employer**This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.