Records Specialist CO

Simera; San Francisco (CA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Simera is seeking a Records Specialist to organize and maintain company records, ensuring accuracy, confidentiality, and accessibility across physical and digital formats. You will manage databases, perform quality checks, and support audits, with a focus on timely information retrieval and compliant documentation handling.

The role requires meticulous attention to detail, strong organizational skills, and experience with Excel or Google Sheets, databases, and document management systems.

Qualifications

• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Strong data entry and information management skills.
• Proficiency with Microsoft Excel or Google Sheets.
• Comfortable working with databases and document management systems.
• Ability to organize and manage large volumes of information.
• Strong analytical and problem-solving abilities.
• Ability to follow established procedures and guidelines.
• Ability to work independently and manage multiple priorities.
• Reliable, methodical, and detail-oriented attitude.

Responsibilities

• Create, update, organize, and maintain physical and digital records.
• Enter and verify information in databases, spreadsheets, and document management systems.
• Review records for accuracy, completeness, and consistency.
• Identify and correct errors, duplicate records, and missing information.
• Maintain organized filing systems and ensure documents are properly categorized.
• Retrieve records and documentation efficiently when requested.
• Process incoming documents and ensure they are properly recorded and stored.
• Assist with document scanning, indexing, uploading, and archiving.
• Track record updates, changes, and document status.
• Perform regular data and records quality checks.
• Assist with records retention, archiving, and disposal procedures.
• Maintain confidentiality when handling sensitive information.
• Prepare reports, spreadsheets, and summaries related to records and documentation.
• Coordinate with internal teams to obtain missing or updated information.
• Follow company policies, procedures, and data management standards.
• Support audits, compliance reviews, and information requests when required.

Skills

Detail-oriented

Organizational skills

Data entry

Excel or Sheets

Database familiarity

Communication skills

Independent work

Confidential handling

Tools

Excel

Google Sheets

Document management systems

Job description

We are seeking a highly organized, detail-oriented, and reliable Records Specialist to manage, maintain, and organize company records and documentation. The ideal candidate will ensure records are accurate, accessible, properly categorized, and maintained according to established procedures while handling sensitive information with confidentiality and care.

Responsibilities

• Create, update, organize, and maintain physical and digital records.
• Enter and verify information in databases, spreadsheets, and document management systems.
• Review records for accuracy, completeness, and consistency.
• Identify and correct errors, duplicate records, and missing information.
• Maintain organized filing systems and ensure documents are properly categorized.
• Retrieve records and documentation efficiently when requested.
• Process incoming documents and ensure they are properly recorded and stored.
• Assist with document scanning, indexing, uploading, and archiving.
• Track record updates, changes, and document status.
• Perform regular data and records quality checks.
• Assist with records retention, archiving, and disposal procedures.
• Maintain confidentiality when handling sensitive company, customer, or employee information.
• Prepare reports, spreadsheets, and summaries related to records and documentation.
• Coordinate with internal teams to obtain missing or updated information.
• Follow company policies, procedures, and data management standards.
• Support audits, compliance reviews, and information requests when required.

Required Skills

• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Strong data entry and information management skills.
• Proficiency withMicrosoft Excel or Google Sheets.
• Comfortable working with databases and document management systems.
• Ability to organize and manage large volumes of information.
• Strong analytical and problem-solving abilities.
• Ability to identify inconsistencies, errors, and missing information.
• Good written and verbal communication skills.
• Strong ability to follow established procedures and guidelines.
• Ability to handle confidential and sensitive information responsibly.
• Ability to work independently and manage multiple priorities.
• Reliable, methodical, and detail-oriented approach to work.

Requirements

• Previous experience inrecords management, data entry, document control, administration, data management, or a similar role.
• Experience maintaining digital records, databases, or document management systems.
• Strong computer and digital skills.
• Experience with data verification and quality control.
• Ability to manage large volumes of records while maintaining accuracy.
• Ability to meet deadlines and maintain consistent productivity.
• Ability to work independently and collaborate effectively with remote teams.
• Reliable internet connection and a suitable setup for remote work.
• Professional, organized, dependable, and detail-oriented attitude.
• English proficiency is required if the position involves working with English-speaking teams or documentation.

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