Records Program Consultant- U.S. Capitol Police

TERRESTRIS, LLC; Washington (District of Columbia); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Financial benefits

Retirement benefits

Paid leave

Professional development

Tuition assistance

Work-life programs

Job summary

Terrestris, LLC is seeking a Records Program Consultant to support the US Capitol Police IRMD Support program. The role focuses on operational, analytical, and administrative tasks to manage the Records Management program and general IRMD business operations in a hybrid onsite/telework setup in Washington, DC.

You will work under RM leadership to execute day-to-day RM activities, data collection, reporting, and office support across program offices, with a chance to contribute to program

Qualifications

• Ability to analyze records data, identify issues, and recommend solutions.
• Strong written and verbal communication skills.
• Attention to detail and accuracy in records management analysis.

Responsibilities

• Support RM inventories by collecting, validating, and organizing inventory data from program offices and records liaisons.
• Assist with records lifecycle activities, including transfers, disposal guidance, and destruction list reviews.
• Prepare and distribute routine RM communications, including newsletters and informational materials.
• Maintain and update Records Liaison listings and supporting documentation.
• Participate in RM planning meetings, document meeting minutes, and track follow-up actions.
• Support RM assessments and surveys by gathering data, compiling results, and preparing summary reports.
• Assist with training coordination for records liaisons and program staff.
• Prepare reports, dashboards, and data-oriented materials related to RM and OIS program activities.

Skills

Written communication

Verbal communication

Attention to detail

Data analysis

Organizational skills

Education

Associate’s degree

Job description

Are you looking for a Challenge?

Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking a Records Program Consultant (referred to as the Records Program Management Specialist in the solicitation’s labor category summary table) for the US Capitol Police (USCP) Information Resource Management Division (IRMD) Support program. This project will provide project management, business, administrative, and records management support for the USCP’s Office of Information Services (OIS), primarily supporting the IRMD. This is a full-time position based in Washington, DC, supporting USCP onsite a minimum of two days per week, with up to three days of telework after an initial two-month full-onsite acclimation period. Normal working hours are 8:00 AM to 5:00 PM, Monday through Friday.

I’ve never heard of Terrestris. What do you do?

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

So, what will the Records Program Consultant at Terrestris do?

The Records Program Consultant will support the USCP IRMD Support contract, providing operational, analytical, and administrative support to the Records Management (RM) program and general IRMD business operations, working under the direction of Department RM leadership to execute day-to-day RM activities, data collection, reporting, program coordination, and office support across program offices. This position is contingent upon contract award.

What does a typical day look like for a Records Program Consultant?

You will:

• Support department-wide records inventories by collecting, validating, and organizing inventory data from program offices and records liaisons.
• Assist with records lifecycle activities, including records transfers, disposal guidance, and destruction list reviews in accordance with approved retention schedules.
• Prepare and distribute routine RM communications, including newsletters and periodic informational materials for records liaisons and staff.
• Maintain and update Records Liaison (RL) listings and supporting documentation.
• Participate in RM planning meetings, document meeting minutes, and track follow-up actions.
• Support RM assessments and surveys by gathering analytical data, compiling results, and preparing summary reports.
• Assist with training coordination for records liaisons and program staff, including attendance tracking and material preparation.
• Prepare reports, dashboards, and data-oriented materials related to RM and OIS program activities.
• Provide general business analysis support to OIS and RM programs, including documentation and presentation development.
• Coordinate onsite support activities, as required, to assist with records transport, inventory validation, and stakeholder engagement.
• Scan and upload materials into pre-created folders in SharePoint and/or MS Teams.
• Facilitate occasional leadership administrative request inquiries, such as reserving conference rooms and revising PowerPoint slides for presentations.
• Support the IRMD Associate Director with tracking IT equipment assignments for approximately 12 contractors.
• Monitor and manage office supply inventory to maintain appropriate stock levels.
• Collect, coordinate, and prepare quarterly office supply order requests in accordance with office requirements.
• Fulfill printing requests (e.g., business cards, glossy materials).
• Perform basic front desk administrative duties, including receiving and distributing mail, filing materials, and making photocopies.
• Perform other administrative tasks as assigned.

What qualifications do you look for?

You might be the professional we’re looking for if you have:

• Ability to successfully complete a USCP criminal history check and fingerprinting process and qualify for a USCP identification/access badge is required.
• Authorization to permanently work in the United States without sponsorship.
• Associate’s degree.
• Minimum 3 years of records management and execution experience.
• Strong written and verbal communication skills.
• Ability to analyze records data, identify issues, and recommend solutions.
• Attention to detail and accuracy in records Management analysis.

We will be extra impressed if you have:

• Federal records management exposure and experience with Records Management Information Technology.

What kind of benefits does Terrestris Offer?

We offer outstanding benefits including health, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.

• health benefits
• financial benefits
• retirement benefits
• paid leave
• professional development
• tuition assistance
• work-life programs
• award programs acknowledging employees for exceptional performance and superior demonstration of our service standards
• Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs
• Other offerings may be provided for employees not within this category

Terrestris is an Equal Opportunity Employer (EOE).

Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.

Applicants must be authorized to work in the U.S.

DILBERT © 2018 Scott Adams. Used By permission of ANDREWS MCMEEL SYNDICATION. All rights reserved.