Records Manager

Adams and Associates; Manchester (NH); On-site; USD 60,000 - 90,000; Full time

Job summary

Adams and Associates, Inc. seeks a Records Manager to lead the student records team in Manchester, NH. You will oversee the accuracy, confidentiality, and integrity of student data, train staff, and ensure timely services related to records and schedules.

The role requires strong supervisory skills, strict regulatory compliance, and collaboration with DOL and other departments. You will audit files weekly and monthly and support students with related requests and referrals.

Qualifications

• High school diploma or equivalent required; degree preferred.
• Experience supervising records management or administrative staff.
• Strong communication and data privacy discipline.

Responsibilities

• Oversee integrity and confidentiality of student data following guidelines.
• Train and supervise staff; maintain motivated team.
• Plan, schedule, and manage the student records function; audits.
• Ensure compliance with regulatory programs and liaise with DOL.
• Support students with pay, allowances, scheduling, and transportation matters.

Skills

Communication

Team leadership

Microsoft Excel

Microsoft Word

Data confidentiality

Education

High school diploma or equivalent

Bachelor's degree or certification preferred

Tools

Microsoft Excel

Microsoft Word

Job description

We are seeking a dedicated and detail-oriented Records Manager to lead our student records team. This is an opportunity to play a pivotal role in maintaining the accuracy, integrity, and completeness of vital student information while fostering a supportive and efficient team environment.Role OverviewAs the Records Manager, you will oversee the entire student records function, ensuring all data is handled with the utmost integrity and accuracy. You will manage and train your team, ensure compliance with relevant regulations, and support students by providing timely and quality services related to their records and schedules.ResponsibilitiesMaintain the integrity and confidentiality of all student data, strictly following established guidelines and procedures.Train and supervise staff, ensuring a motivated and accountable team.Plan, schedule, and manage the Student Records function, including statistical analyses and report submissions.Oversee compliance with OASIS and CIS database programs and serve as back-up contact for CIS management.Ensure that records files are audited on a weekly and monthly timeframe to ensure accurate files.Assist students with pay, allowances, leave, scheduling, and transportation matters.Ensure accurate reconciliation of government-provided travel expenses in line with DOL guidelines.Serve as the Center’s Accountability Officer, monitoring student attendance and accountability documentation.Work closely with other departments and respond promptly to inquiries from DOL and company officials.Provide ongoing training and development opportunities for staff, fostering a culture of quality and continuous improvement.Uphold respect and accountability in student interactions, ensuring their needs are met with professionalism and care.Take on additional duties as assigned by Center leadership, supporting the broader mission of the organizationRequirementsHigh school diploma or equivalent required; degree or certification from an accredited program preferred.Minimum two years of supervisory experience in records management, administrative support, or electronic records preferred.Strong computer skills, including proficiency in spreadsheets and word processing applications.Excellent communication skills, both written and verbal.Ability to motivate and manage a team, with sound judgment and problem-solving skills.Commitment to confidentiality, accuracy, and adherence to regulatory requirements.What We OfferJoining our team means you become part of a supportive, mission-driven organization where your expertise truly matters. We provide opportunities for professional growth, a collaborative work environment, and the chance to make a tangible difference in the lives of students. You will be empowered to lead with integrity and help shape policies that enhance our services and accountability.How to ApplyIf you are passionate about records integrity, enjoy leading teams, and value meaningful work, we would love to hear from you. Please submit your application with a resume and cover letter detailing your relevant experience. We welcome candidates who share our commitment to accuracy, accountability, and exceptional service.Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on characteristics protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to their protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.