Records Management Technician

Pro2Serve; Paducah (KY); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Document Control Specialist for their Paducah office. This role involves ensuring compliance with federal records management standards and supporting various records management initiatives. The ideal candidate will have a strong background in records management, excellent organizational skills, and the ability to work collaboratively with federal and contractor staff. Enjoy a comprehensive benefits package and the opportunity to contribute to important environmental and infrastructure projects. If you're passionate about records management and eager to make a difference, this position is a great fit for you.

Benefits

Major Medical Plan

Dental Plan

Vision Insurance

Disability Insurance

401(k) Retirement Plan

Employee Stock Ownership Program

Comprehensive Leave

Holidays

Qualifications

• Ability to obtain DOE 'Q' clearance.
• Knowledge of federal laws and DOE regulations for records management.
• Experience in lifecycle records management.

Responsibilities

• Review incoming records for NARA standards compliance.
• Assist with inventory of electronic records and retention schedules.
• Support PPPO staff with records management questions.

Skills

Federal records management

Microsoft Office Suite

Adobe Acrobat

Organizational skills

Communication skills

Education

Bachelor's degree in Archives, Records Management Administration, Library or Information Science

5 years experience in federal records management

Tools

Microsoft SharePoint

Gimmal software

Office 365 retention policies

Database systems

Job description

Company Description:

ETAS Inc. has upcoming opportunity for Document Control Specialist (Direct Hire) positions at our office in Paducah, KY. Please submit resumes via the web page link below.

Enterprise Technical Assistance Services, Inc. (ETAS), is a wholly owned subsidiary of Professional Project Services, Inc. (Pro2Serve). ETAS was formed and dedicated to support the Department of Energy (DOE) Portsmouth/Paducah Project Office (PPPO) with technical and management services contributing to the safe and cost-effective implementation of the "One PPPO" mission.

The parent company, Pro2Serve, is a nationally recognized environmental, technical, and engineering services firm dedicated to providing critical environmental management services to reduce the Nation's environmental liabilities and infrastructure engineering services in support of our Nation's security. We support the energy, defense, and science markets through responsive, cost-effective execution of critical environmental, facilities and infrastructure, and nuclear defense and nonproliferation projects.

Job Description

• Perform reviews of incoming records prior to acceptance to ensure they meet NARA standards prior to acceptance in the Gimmal Records Management, PPPO's electronic records management system.
• Assist with inventory of electronic records archive, records retention schedules, and destruction notices.
• Assist with creating Records Management procedures, manuals, and instructions.
• Track, manage, and assist with dispositioning of records stored in the Federal Project Classified System.
• Upload records into the electronic records management system (ERMS) including entering metadata and applying an NARA-approved Records Disposition Schedule.
• Track and report activities to Records and Document Control Manager.
• Attend routine staff meetings.
• Support PPPO staff, both Federal and contractor, with routine records management questions.
• Support for EEOICPA and PA claim requests.
• Assist with actively promoting and advancing PPPO's electronic records management initiative.

Job Requirements

• Possesses or able to obtain a DOE "Q" clearance
• Bachelor's degree in Archives, Records Management Administration, Library or Information Science from an accredited college or university or five years' experience with federal records management.
• Knowledge of Federal laws and DOE regulations for the management of federal records.
• Experience in lifecycle records management (i.e., creation, maintenance and use, disposition) regardless of media type
• Experience in creating and maintaining records inventories and file plans.
• Detailed knowledge of Microsoft Office Suite and Adobe Acrobat.Must possess strong organizational and communication skills.

Preferred Qualifications:

• Hands on experience with Microsoft SharePoint
• Familiarity with Gimmal software
• Familiarity with Office 365 retention policies
• DOE Records Management experience
• Experience with database systems
• Familiarity with Energy Employee Occupational Illness Compensation Program Act (EEOICPA) and Privacy Act (PA) claim requests.

Duration:
Direct Hire

Federal Government Clearance:

This position may require reviews and tests for the absence of any illegal drugs along with a background investigation by the Federal government, in order to obtain an access authorization prior to employment, and may require subsequent reinvestigations.

EEO Employer:

Affirmative Action Employer-M/F/Vet/Disab/LGBT

Benefits

ETAS benefits package has carefully designed to meet the needs of our employees and their families.

These benefits include:

• Major Medical Plan with Prescription Card, Dental Plan, Vision, and Disability Insurance
• Retirement Plan 401(k)
• Employee Stock Ownership Program (ESOP)
• Comprehensive Leave
• Holidays

Pay Rate:
Please submit salary or hourly rate requirements along with resume or in a cover letter.

Job location:

Paducah KY area

Please submit resumes via the web page link.

If you meet the above requirements/qualifications, please click the Apply Now button to submit your resume to be considered for this position, as well as added to our national database. We look forward to talking with candidates who have the requisite skills and experience level.