Records Management Specialist I (Silver Spring, MD)

Ivyhill Technologies LLC; Silver Spring (MD); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k) Plan

Short- and Long-Term Disability

Job summary

A records management firm in Silver Spring, MD is seeking a Records Management Specialist I to provide essential records management support, process applications, and perform administrative tasks. Candidates should possess a high school diploma and have 1-2 years of relevant experience, with strong customer service, organizational, and computer skills. This position includes a competitive benefits program.

Qualifications

• Minimum of 1 - 2 years of related records management experience.
• Ability to lift and move standard boxes (up to 30 lbs.).
• Possibility of obtaining a security clearance.

Responsibilities

• Process regulatory and non-regulatory application/documents.
• Perform data entry, scanning, and archiving tasks.
• Provide clerical and administrative support to project staff.

Skills

Customer service skills

Organizational skills

Interpersonal skills

Computer skills

Education

High School Diploma or equivalent

Job description

Job Summary

Ivyhill Technologies has an immediate need for a Records Management Specialist I (RMS1) for our project located in Silver Spring, MD (White Oak Campus). This is an onsite position. The qualified candidate will work a 8:00 AM - 4:30 PM shift while providing records management support to assist with processing regulatory and non-regulatory application/documents.

Duties and Responsibilities:

• Responsible for processing regulatory and non-regulatory application/documents.
• Perform data entry, log, file, scan, and photocopy material as required, label documents, and jacket folders per the contract specifications.
• Prepare acknowledgement letters, process reviews, memorandums, forms, assist division personnel, assist with file maintenance tasks (filing, checking order of volumes and files, shift volumes as needed, etc.), open, process and distribute incoming mail, create, and affix barcode labels, and other similar tasks specified in the contract.
• Provide clerical and administrative support to project staff, as well as becoming familiar with the terminology for the supported unit and maintaining a full comprehension of the project’s facets.
• Perform computer support duties such as word processing following general guidelines; operating standard computer and office equipment and peripherals; indexing and filing physical and electronic documents; retrieving documents or information in response to users’ requests; collecting information for inclusion in various databases; and performing routine data entry.
• Perform other job‑related tasks as assigned.

The qualified candidate must:

• Have a minimum of a High School Diploma or equivalent.
• Have 1 - 2 years of related-records management experience.
• Demonstrate excellent customer service skills.
• Possess good organizational and interpersonal skills.
• Be able to learn and participate in a team environment.
• Be able to lift and move standard boxes (up to 30 lbs.).
• Possess strong computer skills to perform data entry and related tasks at industry rates.
• Be able to obtain and maintain a security clearance.
• Candidates who reside in a qualified HUBZone area are a plus. Please confirm qualified HUBZone eligibility by accessing the HUBZone Map: https://maps.certify.sba.gov/hubzone/map.

Ivyhill has a competitive benefits program which includes medical, dental and vision; Life and AD&D insurance; Short- and Long-Term Disability; supplemental Life insurance and a 401(k) Plan.