Records Management Specialist : 202456

HKA Enterprises; Groton (CT); On-site; USD 48,000 - 64,000; Full time

Job summary

HKA Enterprises in Groton, CT seeks a Records Management Specialist to organize, maintain, and protect both physical and digital records. The role ensures compliance, accessibility, and secure handling of sensitive documents across departments.

On-site presence in Groton, CT is required. Ideal candidates have 2–4 years in records management or related fields, with strong organizational skills and proficiency in MS Office and document control software.

Qualifications

• Strong organizational and analytical skills for filing and audits.
• Able to handle confidential information with discretion and integrity.
• Familiar with records management systems and databases; precise with details.
• Excellent verbal and written communication; proficient with MS Office.

Responsibilities

• Organize, classify, and maintain records per policies and legal requirements.
• Retrieve, archive, and dispose of records following retention schedules.
• Conduct audits to ensure accuracy and compliance of recordkeeping systems.
• Assist digitization of physical records and manage electronic filing systems.
• Coordinate with CROs, vendors, IT, and compliance for secure storage and access.

Skills

Organizational skills

Analytical skills

Discretion with confidential info

Records management systems

MS Office

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

Document control software

Microsoft Office Suite

Job description

We're hiring a Records Management Specialist to organize, maintain, and ensure the integrity of physical and digital records. This role supports compliance, accessibility, and secure handling of sensitive documentation across departments. On-site presence in Groton, CT is required.

What You'll Do

• Organize, classify, and maintain records in accordance with internal policies and legal requirements
• Retrieve, archive, and dispose of records following retention schedules
• Conduct audits to ensure accuracy and compliance of recordkeeping systems
• Assist with digitization of physical records and manage electronic filing systems
• Coordinate with CROs, vendors, business development, IT, and compliance teams to ensure secure storage and access

What You Bring

• Strong organizational and analytical skills
• Ability to manage confidential information with discretion
• Familiarity with records management systems and databases
• Excellent attention to detail and accuracy
• Strong verbal and written communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with document control software is a plus

Education & Experience

• High school diploma or GED typically required; Associate's or Bachelor's degree preferred
• 2–4 years of experience in records management, administrative support, or a related field

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