Records Management Project Assistant (Temp/PT)

City of Goldsboro; Goldsboro (NC); On-site; USD 32,000 - 42,000; Full time

Job summary

The City of Goldsboro is seeking a Records Management Project Assistant to support a focused program of reviewing, organizing, digitizing, and cataloging physical records in line with established standards and retention requirements.

The role involves maintaining accurate inventories, labeling and cataloging data, digitizing files, and helping with secure destruction while upholding strict confidentiality and data integrity.

Qualifications

• High school diploma or GED; experience in records management or admin/compliance.
• Strong organizational skills and attention to detail.
• Experience handling large volumes of documents and maintaining accuracy.
• Comfortable using office software.
• Ability to work independently and handle sensitive information discreetly.

Responsibilities

• Review physical records to determine archival or destruction eligibility.
• Generate and apply labels to records using standardized naming conventions.
• Catalog data from physical records into spreadsheets.
• Digitize files and upload to Laserfiche and SharePoint repositories.
• Maintain an accurate inventory spreadsheet of physical and digital records.
• Facilitate secure destruction of documents when needed.
• Organize physical records into cabinets or storage boxes.
• Ensure confidentiality protocols are followed.

Skills

Reliability

Confidentiality

Problem-solving

Communication

Process improvement

Education

High school diploma or GED

Tools

Office software

Job description

This position is temporary for the duration of the project.

The Records Management Project consists of reviewing, organizing, digitizing, and cataloging physical records in accordance with established written standards and records retention requirements. This project ensures that Community Development & Relations Division documents are accurately tracked, securely stored, and properly disposed of when eligible for destruction.

The Records Management Project Assistant will provide support throughout the project by maintaining accurate records inventories, preparing and digitizing documents, organizing physical files, and assisting with the secure destruction of eligible records. The ideal candidate is detail-oriented, highly organized, dependable, and committed to maintaining the integrity and confidentiality of sensitive information.

• Review all physical records to determine eligibility for archival or destruction.
• Generate and apply labels to all physical records using standardized naming conventions.
• Catalog select data from all physical records into spreadsheets.
• Digitize physical files and upload them to the Laserfiche and SharePoint repositories.
• Maintain an accurate inventory spreadsheet of all physical and digital records.
• Facilitate the secure destruction of file documents, as needed.
• Organize physical records into file cabinets or storage boxes.
• Ensure confidentiality protocols are followed.

• Reliability and consistency
• Confidentiality and integrity
• Problem-solving and critical thinking
• Communication and collaboration
• Process improvement mindset

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• High school graduation or GED equivalent.
• Experience in records management, administrative support, or compliance-related work.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage large volumes of documents and maintain accuracy.
• Comfortable working with office software.
• Ability to work independently and handle sensitive information discreetly.

PHYSICAL DEMANDS

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis for sustained keyboard operations.
• Requires handling physical files up to 20 pounds, lifting boxes, and organizing storage areas.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

AMERICANS WITH DISABILITIES ACT COMPLIANCE

The City of Goldsboro is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodation to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

This project description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures, and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.

Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained.