Records Management Coordinator / Receptionist

Achieve Beyond Pediatric Therapy & Autism Services; City of White Plains (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

Achieve Beyond Pediatric Therapy & Autism Services is seeking a Records Management Coordinator to maintain child files (both hard copy and electronic) and handle general office management. The role requires establishing professional relations with Service Coordinators and providers and ensuring compliant, timely documentation for the Early Intervention program.

The position involves front desk duties, mail distribution, supplies management, and ensuring data accuracy across databases.

Qualifications

• Must be bilingual Spanish.

Responsibilities

• Front desk responsibilities such as greeting visitors and answering the main phone line.
• Responsible for sending and distribution of mail.
• Inventory and ordering of office supplies.
• Maintain hard copy filing for the Early Intervention program.
• Utilize databases and drop boxes to keep electronic child files up to date.
• Follow up on start dates and progress reports for the Early Intervention Program.
• Complete and submit outside document requests.
• Ensure accurate data entry.
• Ensure child files are compliant with state and county regulations.
• Communicate with families about the Early Intervention process and provide support.
• Meet departmental goals and compliance deadlines.
• Assist with resolution of billing issues.
• Other duties as assigned by manager.

Skills

Bilingual Spanish

Job description

Our Mission: We believe that all children have potential. We are guided by the mission to support children with special needs to Achieve Beyond their current abilities. We are always striving for continuous improvement by setting goals and measuring performance.It is the reason we will succeed together.

Job Summary: The Records Management Coordinatoris responsible for maintaining all child files (hard copy and electronic) as well as handling all general office management responsibilities. Establishing and maintaining a professional working relationship with all Service Coordinators and providers.

Essential Duties and Responsibilities:

MUST BE BILINGUAL SPANISH

• Front desk responsibilities such as greeting / helping visitors, covering the main phone line etc.
• Responsible for the sending and distribution of mail.
• Responsible for inventory and ordering of office supplies
• Ensure all hard copy filing for the Early Intervention program is up to date.
• Utilize various databases and drop boxes to ensure all electronic child files are up to date and contain required documents
• Follow up on start dates and progress reports for the Early Intervention Program
• Responsible for the completion and submission of outside document requests.
• Ensuring accurate and timely data entry
• Ensuring child files are compliant with state and county regulations
• Communicating with families regarding the Early Interventionprocess and providing support.
• Work efficiently to meet all departmental goals and compliance deadlines
• Assist with the resolution of billing issues
• Other duties as assigned by manager

Physical Requirements of the Role:

• Occasionally moving and/or lifting objects at work weighing up to 20 pounds such as files or copy paper.
• Must be able to remain in a stationary position for prolonged periods of time up to 90% of the work day working on a computer/electronic device.
• The ability to observe details at close range (within a few feet of the observer).
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.

Job Description is Subject to Change.

This job description is subject to change at any time.

Achieve Beyond provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type regarding race, color, religion, age, sex, national origin, disability status, genetics, caregiver status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you are an individual with a disability requesting accommodation for the application process, please contact us for assistance.