Archivist III

Certifiedarchivists; Tallahassee (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Certifiedarchivists is seeking an Archivist III in Tallahassee, Florida. The role involves creating digital master files of historical sound and video recordings, assisting in public access via the Florida Memory website, and ensuring the proper preservation of various media formats.

The ideal candidate will have extensive experience in archival practices, particularly with sound formats, and must be familiar with Florida's archival standards. This position involves working closely with state libraries and archives to enhance access to historical recordings.

Qualifications

• Six years of professional archives experience or a master’s degree in relevant fields.
• Certified Archivist, or similar certifications are preferred.
• Experience working in Florida government is beneficial.

Responsibilities

• Creates digital master files of historical sound and video recordings.
• Provides public access to sound recordings via the Florida Memory website.
• Assists in the preservation of archival media.

Skills

Knowledge of archival practice and theory associated with sound recordings

Ability to work with a variety of historical sound formats

Ability to operate and maintain sound recording equipment

Determining work priorities

Ability to keep accurate records

Using a computer and automated databases

Education

Master's degree in archives or related field

Job description

Agency: Department of State

Position Number: 45001047

Posting Closing Date: 11/03/2023

Department of State

Archivist III

Division of Library and Information Services

Bureau of Archives and Records Management

Open Competitive

Minimum Qualifications

• Six years of professional archives experience OR a master's degree in archives, records management, library science, information science, folklore, ethnomusicology, history, public history, sound engineering or related fields

Preferences

• Certified Archivist; Certified Digital Archives Specialist; or Certified in Arrangement and Description
• At least one year of professional full‑time experience digitizing legacy audio according to FADGI standards
• Demonstrated experience and familiarity with legacy audio formats such as open reel magnetic tape, cassettes, and digital audio tapes
• Demonstrated experience with descriptive cataloging according to best‑practices and standards
• At least one year of professional full‑time experience working WaveLab or similar audio mastering software
• At least one year of professional full‑time experience in folklore or oral history fieldwork
• Completed coursework or workshops in archives or records management outside of a completed degree or certification
• At least one year of full‑time experience working in archives reference, archives collections management, archival appraisal, archives preservation/conservation and/or archives public programs in a formally established archival program (e.g., municipal, county, state, or national, historical society, university, corporate, etc.)
• At least one year of full‑time experience working in Florida government

Duties and Responsibilities

• Creates digital master files of historical sound, video, and other recordings housed in the State Library and Archives using professional archival guidelines and techniques employed in the preservation of this type of media
• Assists in providing enhanced public access and online access (Florida Memory website) to State Library & Archives sound recordings and in creating content for the Florida Memory website
• Assists in developing and implementing long‑range plans for storage of master digital files
• Provides basic research assistance to State Library and Archives patrons, including locating audio material in various collections and assistance in the use of equipment and assorted audio formats
• Performs other work‑related duties as required

Knowledge/Skills/Abilities

• Knowledge of archival practice and theory associated with sound recordings
• Ability to work with (identify, duplicate, digitize) a variety of historical sound formats
• Ability to operate and maintain sound recording equipment
• Determining work priorities and ensuring proper, timely completion of work assignments
• Ability to keep accurate records of work activities
• Using a computer and automated databases

Background Checks

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

Important Notices

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug‑Free Workplace Act.

Veterans’ Preference

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A‑7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.