Records & Facilities Coordinator (Law Firm)

Opensity Solutions; Costa Mesa (CA); On-site; USD 37,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Plan

Paid Time Off

Job summary

Opensity Solutions in Costa Mesa, CA is seeking a Records Services Associate to support Records Management (80%) and Facilities (20%). The role focuses on managing the lifecycle of physical and electronic records, using FileTrail and NetDocuments, and assisting with day-to-day office operations.

Candidates should have 3–5 years of Records Management experience and be proficient with MS Office. The position offers on-site work with competitive pay and benefits.

Qualifications

• 3–5 years of Records Management experience.
• Experience with FileTrail and NetDocuments.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage lifecycle of physical and electronic records from creation to final disposition.
• Use FileTrail and NetDocuments to track, index, archive, and retrieve client files.
• Process loose documents, create new client files, and prepare records for off-site storage.
• Retrieve, circulate, and return physical files with accurate chain of custody; coordinate file transfers.
• Assist with facilities tasks including office moves, workstation setups, and maintaining conference rooms.

Skills

Records management

FileTrail

NetDocuments

Attention to detail

Microsoft Office

Tools

FileTrail

NetDocuments

Job description

Opensity Solutions in Costa Mesa, CA is seeking a Records Services Associate to support Records Management (80%) and Facilities (20%). The role focuses on managing the lifecycle of physical and electronic records, using FileTrail and NetDocuments, and assisting with day-to-day office operations.

Candidates should have 3–5 years of Records Management experience and be proficient with MS Office. The position offers on-site work with competitive pay and benefits.