Records Degree Audit Assistant

La Sierra University; Riverside (CA); On-site; USD 23,000 - 25,000; Full time

Job summary

La Sierra University is seeking a Records Degree Audit Assistant to support degree auditors with student evaluations, diploma processing, and records archiving, reporting to the Records Office. This student worker role requires accuracy, independence, and confidentiality in handling diploma materials and graduation preparations.

The position emphasizes detail-oriented tasks, professional interaction with staff and students, and familiarity with Microsoft Office.

Qualifications

• Must be accurate and detail-oriented when conducting tasks.
• Ability to work independently with limited supervision in some cases.
• Responsibility and reliability are essential in this role.
• Professionalism is mandatory in a student service office that assists many individuals.
• Proficiency with Microsoft Office Suite (Excel and Word).
• Banner and Degree Works experience is a plus but not required.
• Must adhere to FERPA regulations and maintain confidentiality of student records.

Responsibilities

• Carry out the packaging, release and distribution of all diplomas/certificates to La Sierra University graduates.
• Maintain organized and detailed records of all diplomas processed and released.
• Manage diploma processing email and respond to diploma-related inquiries promptly.
• Answer phone inquiries regarding diploma processing from students and staff.
• Assist in graduation-related functions and events.
• Organize and maintain confidentiality of student evaluation records.
• Scan and archive evaluation documents electronically into Eretrieve.
• Other duties as assigned by the Records Office.

Skills

Attention to detail

Independent work

Professionalism

Strong communication

FERPA compliance

Microsoft Office

Education

Current La Sierra University student (Junior or above)

Graduate student preferred

Tools

Banner

Degree Works

Etrieve

Job description

Position Title: Records Degree Audit Assistant

Department: RecordsOffice

Immediate Supervisor: Diana Ek

Supervisor Phone: [phone]

SupervisorEmail: [e-mail]

Duration of Job: Full Year

Hours per Week: 12.5 hours

Pay Range: $16.90 - $18.30

Job Description:

• The Records Degree Audit Assistant is a student worker position responsible for assisting the Degree Auditors with student evaluation tasks, diploma processing, document archival, graduation preparations, and recordkeeping.

Duties & Responsibilities:

• Carry out the packaging, release and distribution of all diplomas/certificates to La Sierra University graduates


• Maintain organized and detailed records of all diplomas processed andreleased


• Manage diploma processing email and reply to all diploma-related inquires in a timelymanner
  
  
  
  • Address phone inquiries regarding diploma processing from students and staff
  
  
  • Assist in the execution of graduation-related functions and event
  
  
  • Organize and maintain confidentiality of student evaluation records
  
  
  • Scan and archive evaluation documents electronically into Eretrieve
  
  
  • Other duties as assigned by the Records Office
  
  
  
  

Required Skills:

• Must be able to show accuracy and detail-oriented nature when conductingtasks.


• Must be able to work independently, with limited supervision in somecases.


• Responsibility and reliability are of the utmost importance in thisrole.


• Professionalism is mandatory, as this is a student service office that provides assistance tomany differentindividuals.


• Computer proficiency is important, specifically familiarity with Microsoft Office Suite (Excel& Word).


• Banner and Degree Works experience is a plus but is notrequired.


• Must adhere to FERPA regulations, and maintain confidentiality of student records at all times. (FERPA training will berequired)


• Take direction well from multiple sources at once, as this position answers to multiple supervisors.


• Must interact effectively and respectfully with department staff, students, and faculty (etc.),as well as outside communitymembers.


• Strong written and oral communication skills are important in thisposition.


• Previous office experiencepreferred.

Position Requirements:

Current La Sierra University student at Junior class standing or above; Graduate studentpreferred.

Individuals who are not registered will not be considered for this position

• Ability to work during breaks, summer, and graduation weekend isrequired.


• Minimum dedication of 10 hours per week; 25 hours per pay periodpreferred.


• Minimum 2-year commitmentpreferred.