Records & Data Management Analyst 2026

State of Wyoming; Cheyenne (WY); On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid vacation, sick leave, FMLA, and

holidays

Retirement - Pension and 457B plans

Flexible schedules and work-life balan

Job summary

The State Construction Department in Wyoming seeks a Records & Data Management Analyst to maintain accuracy and accessibility of the Operate AiM database across two tenants. You will support capital projects, contracts, amendments, and property records, and provide day-to-day database administration, data quality assurance, and reporting support to state agencies and districts.

Responsibilities include training users, developing guidance, and responding to data requests, with a focus on data

Qualifications

• Bachelor's Degree in Records or Data Management or related field.
• 0–3 years of progressive experience in Records and Data Management at a Specialist II level, or 4–6 years with substitution.
• Experience with training, technical assistance, or user documentation for business systems is preferred.

Responsibilities

• Maintain capital project, contract, amendment, change order, and non-fixed asset records in Operate AiM Tenant 2.
• Maintain user accounts, security roles, contractor profiles, and property profiles in Tenants 1 and 2.
• Test, verify, and correct records to support accurate reporting and data standards.
• Train SCD staff and other agencies, school districts, on Operate AiM functions and data querying.
• Develop user guidance and respond to data requests from agencies, consultants, and the public.
• Develop and maintain Operate AiM user manuals and training guides.
• Support data management coordination and assist with hardware, software, and consultant contracts.

Skills

Data analysis

Attention to detail

Troubleshooting

User training

Education

Bachelor's Degree in Records or Data Management

Tools

Operate AiM

Excel

Word

Database applications

Job description

Description and Functions

The State Construction Department (SCD) is seeking a Records & Data Management Analyst to maintain the accuracy, integrity, and accessibility of its Operate AiM database. This position supports construction and facility records across two system tenants, including capital projects, contracts, amendments, change orders, user access, contractor information, and property records.

The analyst provides day-to-day database administration, data quality assurance, user training, troubleshooting, and reporting support to SCD staff, other state agencies, and school districts. Working closely with the Finance & Analytics Manager, this position helps ensure that reliable records and data are available for departmental operations and decision-making.

Successful candidates will demonstrate attention to detail, strong analytical and Microsoft Excel skills, familiarity with financial or accounting records, and an ability to explain data processes to users with varying experience.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator: compensationcalculator.wyo.gov

ABOUT THE ROLE

The Records & Data Management Analyst supports reliable construction and facility data through database administration, capital project record maintenance, quality assurance, and user assistance.

• Maintains capital project, contract, amendment, change order, and non-fixed asset records in Operate AiM Tenant 2.
• Maintains user accounts, security roles, contractor profiles, and property profiles in Tenants 1 and 2.
• Tests, verifies, and corrects records to support accurate reporting and consistent data standards.
• Trains and assists SCD employees, other state agencies, and school districts using Operate AiM.
• Develops user guidance and responds to data requests from agencies, consultants, and the public.

Human Resource Contact: Serenity Moffett / 307.777.6243 / [e-mail]

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

Capital Project Records – Tenant 2

• Enter, update, and verify Construction Management Division capital projects, contracts, amendments, change orders, and non-fixed assets.
• Review records for completeness, accuracy, and currency; resolve discrepancies within established procedures.

Database Administration – Tenants 1 and 2

• Set up and maintain Operate AiM user accounts, security roles, contractor profiles, and property profiles.
• Apply established data standards and procedures to ensure records are consistent, accurate, and retrievable.

Training and User Support

• Train SCD staff, state agency personnel, and school district users in their respective Operate AiM functions, including data inquiry and querying.
• Troubleshoot user questions and explain system procedures and data practices to internal and external users.

Data Quality, Analysis, and Reporting

• Test, verify, and correct database information and maintain data quality procedures.
• Identify and recommend appropriate system corrections and enhancements.
• Retrieve, interpret, and respond to data requests from agencies, consultants, industry representatives, and the public.

Documentation and Coordination

• Develop and maintain Operate AiM user manuals and related training guides.
• Support coordination of agency records and data management activities and assist with hardware, software, and consultant contract needs.

Qualifications

PREFERENCES:

• Experience maintaining, validating, and correcting database records.
• Advanced Microsoft Excel skills, including pivot tables and working with large data sets.
• Accounting or financial records experience, including familiarity with WOLFS or comparable systems.
• Experience providing training, technical assistance, or user documentation for business systems.

KNOWLEDGE:

• Knowledge of records and data management practices, record retrieval, and data quality controls.
• Ability to organize, analyze, and interpret information accurately.
• Skill using Microsoft Excel, Word, and database applications.
• Strong written and verbal communication and ability to train users with varying technical experience.
• Ability to identify and resolve data inconsistencies while following established policies and procedures.
• Knowledge of basic statistical compilation and analysis, office procedures, and governmental records systems.

MINIMUM QUALIFICATIONS:

Education: Bachelor's Degree (typically in Records or Data Management)

Experience: 0-3 years of progressive work experience in (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Specialist II

OR

Education & Experience Substitution: 4-6 years of progressive work experience in (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Specialist II

Certificates, Licenses, Registrations: None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• Work is performed primarily in an office environment with frequent computer use.
• Some travel may be required.

NOTES:

• FLSA status to be confirmed by HR.
• Offers of employment are contingent upon successful completion of a background check.
• Veterans’ preference documentation must accompany the application, when applicable.

Supplemental Information

027-State Construction Department - School Facilities

Click here to view the State of Wyoming Classification and Pay Structure.

Click here to view the State of Wyoming Total Compensation Calculator.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Human Resource Contact: Serenity Moffett / 307.777.6243 / [e-mail]