Records Coordinator

Conway Public Schools; United States; On-site; USD 42,000 - 62,000; Full time

Job summary

Conway Public Schools is hiring a Records Coordinator to manage district public records requests, maintain legal files, and provide administrative support to the General Counsel.

The role involves processing FOIA requests, redactions, and coordinating with multiple departments, while ensuring compliance with Arkansas laws and district policies. Evening hours may be required for after-hours duties and meetings.

Qualifications

• Minimum of three years of professional experience combining executive/administrative support and document management or legal compliance.

Responsibilities

• Log, track, and monitor FOIA requests, subpoenas, and records to meet deadlines.
• Search electronic and physical records across district departments and compile responses.
• Apply redactions for confidential information as permitted by law.
• Flag complex inquiries or high-volume disclosures and escalate to general counsel.
• Maintain a database of requests, redactions, and responsive records.
• Respond to FOIA requests promptly and professionally.
• Assist staff with records retention and response timelines.
• Draft, edit, and proofread correspondence, memos, notices, and reports.
• Organize and maintain confidential legal files, litigation holds, and contracts.
• Cover front reception, answer phones, greet visitors, and route inquiries.
• Work beyond regular hours as needed by the General Counsel.
• Attend meetings and trainings to share/gather information.
• Follow district policies and procedures.

Skills

Executive/administrative support

Education

Bachelor's degree in Legal Studies, Public Administration, Business Administration, Communications, Education or a related field

Master's degree preferred

Tools

Google Workspace

Adobe Acrobat

PDF readers

Legal research tools

Job description

• Bachelor's degree in Legal Studies, Public Administration, Business Administration, Communications, Education or a related field required. Master's degree preferred.
• Minimum of three years of professional experience combining executive/administrative support and document management or legal compliance.
• Prior experience in a school district, legal office, or public agency strongly preferred.
• Proficiency with electronic document management systems, such as Google Workspace, Adobe Acrobat, PDF readers, and legal research tools.

Reports to:

CPSD General Counsel

N/A

Terms of Employment:

The contract length will be 240 days, 8 hours/day. FLSA status will be non-exempt.

Compensation: Salary Schedule D (Classified Coordinators)

Evaluation:

Based on local district policy and Arkansas Department of Education guidelines, and performed by the General Counsel.

Job Goal:

The records coordinator will coordinate district public records processing in compliance with Arkansas FOIA statutes, manage legal document repositories, and administrative support.

Performance Responsibilities:

• Log, track, and monitor all incoming FOIA requests, subpoenas, and records requests to ensure strict adherence to response deadlines.
• Conduct electronic and physical document searches across district departments and compile requested records.
• Apply standardized redactions for confidential information as permitted by law.
• Flag complex legal inquiries, disputed exemptions, or high-volume disclosures and escalates them directly to the general counsel for review.
• Maintain a database of all requests, redactions, and responsive records.
• Respond to FOIA requests in a timely and professional manner.
• Assist with training staff on records retention and response timelines.
• Draft, edit, and proofread correspondence, memos, notices, and reports.
• Organize, digitize, and maintain confidential legal files, litigation holds, and contract repositories.
• Work the front reception area, as needed to cover lunch/breaks, which will include answering the phones, greeting visitors, and assisting patron communication to appropriate department(s).
• Work beyond regular work hours as needed by the General Counsel.
• Participate in meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform functions.
• Follows and maintains knowledge of all District policies and procedures.