Records Coordinator

Conway Public School District; Conway (AR); On-site; USD 42,000 - 58,000; Full time

Job summary

Conway Public School District seeks a Records Coordinator to manage district public records processing under Arkansas FOIA, maintain confidential legal files, and provide administrative support.

The role requires a bachelor’s degree in a related field and at least three years of executive/administrative support and document management or legal compliance, plus proficiency with electronic document management systems.

Qualifications

• Bachelor's degree in a related field is required; Master's preferred.
• Minimum of three years of professional experience combining executive/administrative support and document management or legal compliance.
• Prior experience in a school district, legal office, or public agency strongly preferred.
• Proficiency with electronic document management systems such as Google Workspace, Adobe Acrobat, PDF readers, and legal research tools.

Responsibilities

• Log, track, and monitor all incoming FOIA requests, subpoenas, and records requests to meet deadlines.
• Conduct electronic and physical document searches across district departments and compile requested records.
• Apply standardized redactions for confidential information as permitted by law.
• Flag complex legal inquiries and escalate to the general counsel for review.
• Maintain a database of all requests, redactions, and responsive records.
• Respond to FOIA requests in a timely and professional manner.
• Assist staff on records retention and response timelines.
• Draft, edit, and proofread correspondence, memos, notices, and reports.
• Organize, digitize, and maintain confidential legal files and contract repositories.
• Work the front reception area as needed to cover lunch/breaks and assist patrons.
• Work beyond regular hours as needed by the General Counsel.
• Participate in meetings, workshops and seminars for information gathering and sharing.
• Follow and maintain knowledge of District policies and procedures.
• Other duties as assigned.

Skills

Executive/administrative support

Document management

Legal compliance

School district experience

Education

Bachelor's degree in related field

Master's degree preferred

Tools

Google Workspace

Adobe Acrobat

PDF readers

Legal research tools

Job description

• Bachelor's degree in Legal Studies, Public Administration, Business Administration, Communications, Education or a related field required. Master's degree preferred.
• Minimum of three years of professional experience combining executive/administrative support and document management or legal compliance.
• Prior experience in a school district, legal office, or public agency strongly preferred.
• Proficiency with electronic document management systems, such as Google Workspace, Adobe Acrobat, PDF readers, and legal research tools.

Job Description

Records Coordinator

Conway Public School District

Qualifications

• Bachelor's degree in Legal Studies, Public Administration, Business Administration, Communications, Education or a related field required. Master's degree preferred.
• Minimum of three years of professional experience combining executive/administrative support and document management or legal compliance.
• Prior experience in a school district, legal office, or public agency strongly preferred.
• Proficiency with electronic document management systems, such as Google Workspace, Adobe Acrobat, PDF readers, and legal research tools.

Reports To

CPSD General Counsel

Supervises

N/A

Terms Of Employment

The contract length will be 240 days, 8 hours/day. FLSA status will be non-exempt.

Compensation: Salary Schedule D (Classified Coordinators)

Evaluation

Based on local district policy and Arkansas Department of Education guidelines, and performed by the General Counsel.

Job Goal

The records coordinator will coordinate district public records processing in compliance with Arkansas FOIA statutes, manage legal document repositories, and administrative support.

Performance Responsibilities

• Log, track, and monitor all incoming FOIA requests, subpoenas, and records requests to ensure strict adherence to response deadlines.
• Conduct electronic and physical document searches across district departments and compile requested records.
• Apply standardized redactions for confidential information as permitted by law.
• Flag complex legal inquiries, disputed exemptions, or high-volume disclosures and **escalate** them directly to the general counsel for review.
• Maintain a database of all requests, redactions, and responsive records.
• Respond to FOIA requests in a timely and professional manner.
• Assist with training staff on records retention and response timelines.
• Draft, edit, and proofread correspondence, memos, notices, and reports.
• Organize, digitize, and maintain confidential legal files, litigation holds, and contract repositories.
• Work the front reception area, as needed to cover lunch/breaks, which will include answering the phones, greeting visitors, and assisting patron communication to appropriate department(s).
• Work beyond regular work hours as needed by the General Counsel.
• Participate in meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform functions.
• Follows and maintains knowledge of all District policies and procedures.
• Other duties as assigned.