Records Coordinator

Akerman LLP; Orlando (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Excellent compensation and benefits package

Job summary

Akerman LLP is seeking a Records Coordinator for its Orlando office. The role involves handling both active and inactive records, ensuring compliance with firm policies. Responsibilities include processing client records, maintaining the file room, and assisting with record disposition. Ideal candidates should have a minimum of 3 years in Legal Records Management and strong database skills. The position offers a comprehensive compensation and benefits package for a dedicated team player.

Qualifications

• Minimum of 3 years Legal Records Management experience or related college degree.
• Strong computer skills and experience with database management.
• Able to lift boxes weighing approximately 35-50 lbs.

Responsibilities

• Processing of client/matter and firm administrative records.
• Maintain and audit central file room of records.
• Assist with the closing of inactive matters and disposition of records.
• Provide weekly status reports to the Records Manager and Director.

Skills

Records Management principles

Microsoft Co-Pilot

Legal Records Management experience

Strong computer and database skills

Data analysis

Strong verbal and written communications skills

Problem-solving skills

Team player

Education

Related college degree

Tools

iManage Records Manager

LegalKey

Job description

Founded in 1920, Akerman is recognized as one of the nation’s premier law firms, with more than 700 lawyers across the United States.

Akerman LLP is seeking a Records Coordinator for its Orlando office. Under the direction from department management, The Records Coordinator will be responsible for the handling of Active and Inactive physical and electronic records for their office in accordance with firm policies and procedures. This is a full-time, in office position.

JOB DUTIES AND RESPONSIBILITIES

• Processing of client/matter and firm administrative records in accordance with established policies and procedures.
• Maintain central file room in an organized manner; regularly audit file room to ensure active records are properly stored and/or scanned into iManage,
• Work with Attorneys and Legal Administrative Assistants, retrieving, delivering scanning records stored onsite and offsite.
• Assist with the closing of inactive matters and the disposition of expired records.
• Assist with the analysis and disposition of eligible expired physical and electronic administrative and client/matter records, confirming all firm and Outside Counsel Guidelines are reviewed and complied with. Provide weekly status reports to the Records Manager and Director.
• Assist department management with departing attorneys, collecting physical files for scanning, handling the transfer of both physical and electronic records in accordance with departmental procedures.
• Attend departmental and team meetings, participate in knowledge-building activities, training webinars.
• Assist with office cleanup projects, special scanning projects in other office locations, as needed.

QUALIFICATIONS AND EXPERIENCE

• Knowledge of Records Management principles, Records Retention principles & processes.
• Knowledge of AI Tools (Microsoft Co-Pilot, Vincent AI or other AI tools).
• Minimum of 3 years Legal Records Management experience or related college degree.
• Strong computer and database skills; data analysis (previous experience utilizing legal-specific Records Management software applications such as iManage Records Manager, LegalKey).
• Strong verbal and written communications skills.
• Problem solver and a team player.
• Able to lift boxes weighing approximately 35-50 lbs.
• Available to travel to other office locations to work on special projects as needed.

We offer an excellent compensation and benefits package. To apply, please submit your resume and salary requirements. EOE

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.